990531 Regular Council Meeting MinutesNNOR MAY 31s1,1999
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Thursday, May 31St, 1999 at 8:00 P.M. in the Council Chambers, Municipal Offices,
Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith
ORDER OF BUSINESS:
A. Adoation of Minutes —May 10th and 20th, 1999
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes
of Council under dates of May l Oth, and 20th, 1999 be adopted as printed
and circulated.
"Carried"
ffln" B. Adoution of Agenda
No. 2 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda
as prepared for Council Meeting of May 20th, 1999 be adopted, with the
addition of:
I. Communications
8. Tillsonburg Catholic Schools Council RE: Request for
Support
C. Declarations
None
D. Presentations
Presentation of the "Volunteer Recognition Award" for the month of May
1999
Mayor McKnight presented the Volunteer Award for the month of May
1999 to Gayle MacAinsh for her volunteer efforts in the programs of
Coats for Kids, Kidney Foundation, Tillsonburg District Memorial
Hospital, Hospital Coffee Shop, Alzheimer's Society, and the Hospital
Extravaganza.
2. Presentation of the "E.A. Danby Award"
David Morris, C.A.Q., presented to Mark Cowan, Director of Public
Services, the E.A. Danby Award recognizing his efforts to waste
minimization in the Town of Tillsonburg. The E.A. Danby Award is
given out annually by the Association of Municipal Managers Clerks and
Treasurers of Ontario, recognizing excellence in public administration
throughout the Province of Ontario.
E. Appointments/Delegations r"�
1. Reconstruction of Broadway
Mr. Rick Miggens, property owner on Broadway, addressed Town
Council and expressed concern with the loss of the boulevards along
Broadway, tree removal, and plantings of replacement trees, and stated
that heritage lighting along Broadway should be incorporated into the
plans for its reconstruction as Broadway Street is a major gateway to the
Town of Tillsonburg and gives motorists a sense of arrival to the Town.
In response to a question from Councillor Horton, Mark Cowan stated that
there would be an added cost of $5,000 to form both sides of the sidewalks
if boulevards were incorporated into the Broadway reconstruction.
Mr. Horst Ehrlicih, 275 Broadway, addressed Town Council in support of
boulevards for Broadway.
Mr. Carson, 280 Broadway, addressed Town Council in support of
boulevards for the Broadway Street reconstruction.
Miss Liz West and her mother were both in attendance and supported
boulevards and tree plantings for Broadway.
M. Cowan advised Town Council that the boulevards would cost
approximately $55,000 for Broadway reconstruction.
Mr. Bob Lehman, Tree Advisory Committee, addressed Town Council in
support of tree preservation in the Town of Tillsonburg, but further stated
that some trees would not be able to be preserved if there were boulevards
built along Broadway, as there would be extensive damage to the root
systems.
Town Council further discussed the added cost for heritage lighting along
Broadway from Venison Street to Concession Street, as well as the
preservation of the boulevards along Broadway.
No. 3 Moved by Councillor Lamb
Seconded by Councillor Carroll AND RESOLVED THAT Town
Council adopt the recommendation as contained in the Report of
the Director of Public Services, under date of May 19`h, 1999, with
respect to Broadway Reconstruction, with the exception of Item 2,
heritage lighting;
RESOLVED FURTHER THAT a boulevard be provided between
the sidewalk and curb;
AND FINALLY RESOLVED THAT the issue of heritage lighting
be considered further pending information related to costs and
locations.
"Carried"
No. 4 Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT the
contract for Hot -Mix asphalt paving, for the areas marked Parts 2,
5 and 6, as outlined in the recommendation from Cyril J.
Demeyere Limited under date of May 27, 1999, in the amount of
$83,940.005 be awarded to Cayuga Materials and construction,
subject to MTO funding.
"Carried"
No. 5 Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT the
contract for Hot -Mix asphalt paving, for the areas marked parts 1,3
and 4, as outlined in the recommendation from Cyril J. Demeyere
Limited under date of May 27, 1999, in the amount of
$2341220.00, be awarded to TCG Materials and Construction,
P"" subject to NIT funding.
"Carried"
No. 6 Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT the
tender from Elgin Construction for the reconstruction of North
Broadway, from Venison Street to Concession Street, as outlined
in the recommendation from Cyril J. Demeyere Limited under date
of May 27, 1999, in the amount of $525,117.00, be accepted and
the contract be awarded to Elgin Construction, subject to funding
from M.T.O. and P.U.C., and M.O.E. approval.
"Carred"
F. Public Hearings
1. Application for Consent and Minor Variance/Permission — Estate of
Charles B. Laister
Mr. Mike Barrett, Intermediate Planner, County of Oxford, presented to
Town Council Report #99-83, dated May 31St, 1999, with respect to the
applied for Minor Variance/Permission.
Ms. Charlotte Laister, on behalf of the Estate of Charles B. Laister,
addressed Town Council in support of the applied for Minor
Variance/Permission, but requested deletion of Condition 1 of the Report
from the County of Oxford #99-83.
No. 7 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the
Council of the Town of Tillsonburg adopt the recommendation,
excluding Item 1, as contained in Oxford County Planning Report
No. 99-83 with respect to the Application For Consent and Minor
Variance/Permission of the Estate of Charles B. Laister.
"Carried"
G. Committee of Adjustment
1. A-9/99 — Thames Valley District School Board & Tillsonburg Community
Services
M. Barrett, Intermediate Planner, presented to Committee the applied for
Minor Variance.
B. Bennett, Barrister, was in attendance in support of the applied for
Minor Variance.
Mr. Collins, 83 Tillson Avenue, was in attendance in opposition to the
applied for Minor Variance due to parking on Tillson Avenue and unsafe
turning movements into his property along the avenue. The Committee
decided that the Chief Administrative Officer could investigate solutions
to the traffic on Tillson Avenue.
No other persons were in attendance with respect to the applied for Minor
Variance.
No. 8 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT
Tillsonburg Committee of Adjustment approve Application A-9/99
for 96 Tillson Avenue, subject to the following condition:
1) Completion of revisions to the site plan to indicate the
actual number of parking spaces provided on the subject
property and the inclusion of signage to designate parking
in the parking areas adjacent to the building as "Visitors
Only".
"Carried"
No. 9 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the
matter of parking on Tillson Avenue in front of the Livingston
Centre (west side Bridge Street to Durham Street) be referred to
the Chief Administrative Officer for further study.
"Carried"
2. A-10/99 — Walter & Francine Vanhoutteghem
M. Barrett, Intermediate Planner,
memorandum from the Department
Oxford, dated May 22nd, 1999.
County of Oxford, presented a
of Health and Planning, County of
Walter Vanhoutteghem was in attendance in support of the applied for
Minor Variance.
No other persons were in attendance with respect to the applied for Minor
Variance.
No. 10 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT
Tillsonburg Committee of Adjustment approve application A-
10/99 for 19 Thomas Avenue for an increase in lot coverage from
30 to 33%.
"Carried"
3. C.A.O. RE: Notice of Change — Committee of Adjustment — Larry &
Louise Bond
No. 11 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT
Tillsonburg Committee of Adjustment amend their Decision of
April 12, 1999 under File A-7199 to further reduce the required
rear yard to 7.74m (25.4 ft.) and to further increase the lot
coverage to 33% to permit the construction of a single-family
dwelling in a residential (R 1) zone.
"Carried"
H. Reports
1. Committee of The Whole — Budget Meeting #3 Minutes — May 20th, 1999
2. Director of Public Services RE: Broadway Reconstruction
3. C.A.O. RE: Cat Complaints — Bidwell Street Area
1. Communications
1. County of Oxford RE: Lifting of Part Lot Control:
i) 1115572 Ontario Inc. (Tulip Drive)
1115572 Ontario Inc. (Dogwood Drive & Primrose Drive)
iii) The Linkoln Group Inc.
2. Laurel A. Beechey RE: Museum Board
3. Corporation of the Township of Morris RE: Support of Resolution —
Program to Provide Financial Assistance for "Rural Water Quality
Improvement"
4.
5.
A
Township of Centre Wellington RE: Support of Resolution —
Infrastructure for Bridge Replacement and Repairs
Federation of Canadian Municipalities RE: Municipal Infrastructure in
the Millennium budget
Township of The Archipelago RE: Support of Resolution — Local
Jurisdiction Over Water Use
n
O= 7. Request for Letter of Support RE: Application by Tillsonburg
Broadcasting Limited
8. Tillsonburg Catholic School Council
J. Information
1. Grassroots Woodstock RE: Invitation to Forum: Focus on Wetlands —
June 16'', 1999
2. Ontario Civilian Commission on. Police Services RE: Town of
Tillsonburg, Request for Section 40 Disbandment Hearing
3. Association of Municipalities of Ontario RE: The Municipal Mandate —
Municipalities at Risk
K. Resolutions
No. 12 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Minutes of
Committee of the Whole Budget Meeting #3, under date of May 20`h,
1999, be received and recommendations contained therein be adopted.
"Carried"
No. 13 Moved by Councillor Lamb
Seconded by Councillor Carroll AND RESOLVED THAT Town Council
refer the matter of Cat Complaints in the Bidwell Street Area to the Chief
Administrative Officer for further review and recommendation.
"Carried"
No. 14 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the Council of
the Town of Tillsonburg recommend to Oxford County Council that the
lands consisting of Lot 37, Plan 41M-133, Part Lots 5 & 6, Reference Plan
41R-6198, Town of Tillsonburg, be exempted from Part Lot Control and
that the County be requested to enact the necessary exempting by-law as
well as entering into a standard Part Lot Control Agreement with the
applicant.
"Carried"
No. 15 Moved by Councillor Rosehart
"'�"' Seconded by Councillor Horton AND RESOLVED THAT the Council of
the Town of Tillsonburg recommend to Oxford County Council that the
lands consisting of Part of Block 155, Plan 41M-1.45, Town of
Tillsonburg, be exempted from Part Lot Control and that the County be f�
requested to enact the necessary exempting by-law as well as entering into
a standard Part Lot Control Agreement with the applicant.
"Carried"
No. 16 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the Council of
the Town of Tillsonburg recommend to Oxford County Council that the
lands consisting of Lots 92 to 97 (inclusive), Plan 41M-145, Town of
Tillsonburg, be exempted from Part Lot Control and that the County be
requested to enact the necessary exempting by-law as well as entering into
a standard Part Lot Control Agreement with the applicant.
"Carried"
No. 17 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Township of Morris' resolution with
respect to a Program to Provide Assistance for "Rural Water Quality
Improvement".
"Carried"
No. 18 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Township of Centre Wellington's
resolution with respect to Infrastructure for Bridge Replacement and
Repairs.
"Carried"
No. 19 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Council of
the Town of Tillsonburg support FCM's resolution, as attached, with
respect to Municipal Infrastructure in the Millennium Budget.
"Carried"
The attached read as follows:
WHEREAS the FCM-inspired $7 -million, six-year Canada Infrastructure
Works Program (CIWP) — described by prime Minister Jean Chretien at
the FCM 1998 Annual Conference, as "... one of the proudest
achievements of our government" — exceeded original projections, funding
17,000 projects that created assets of lasting value and generated more
than 1301000 short-term jobs, and set a new standard for
intergovernmental cooperation in Canada;
WHEREAS the CI WP could not fully address Canada's long-term
infrastructure needs given the extent of the problem revealed in various
FCM studies completed between 1985 and 1996;
WHEREAS, Tillsonburg has benefited from the CIWP but still has a
number of outstanding infrastructure projects which it cannot finance out
of municipal revenues alone;
WHEREAS FCM is dedicated to improving the quality of life in all
communities;
WHEREAS the Millennium budget offers an opportunity for achieving an
improved quality of life and ensuring sustainable communities;
WHEREAS the FCM National Board of Directors has endorsed a new
long-term national infrastructure program with environmental benefits as a
component of a sustainable communities strategy;
WHEREAS the FCM proposal, with the theme CLEAR AIR, CLEAN
WATER, CLEAN SOIL, calls for flexibility to accommodate equally the
needs of rural/small communities and large municipalities, supporting:
'°"'' • waste management systems (waste diversion, product stewardship,
upgrading landfill sites, methane capture, upgrading incineration
technology to meet new requirements for dioxins and furans and
mercury emissions);
• water efficiency (water conservation, sewage upgrades to reduce
contaminants in water effluent and water treatment alternatives such as
settling ponds and wetlands);
• energy efficiency (alternative energy sources, energy efficiency,
vehicle emissions testing, and public transit);
• mobility (investment in road repair and upgrades, commuter rail, and
advanced technology public transit like Ballard Fuel Cell buses); and
• main -street and urban core renewal;
WHEREAS such investments will create jobs, reduce pollution, save
taxpayers money resulting from reduced health and environmental
damage, improve the efficiency of the economy and make Canada more
competitive, productive and innovative; and
WHEREAS Canada is a leader in environmental technologies;
mom BE IT RESOLVED that Tillsonburg endorses the Federation of Canadian
Municipalities' (FCM) call for a long-term national core municipal
infrastructure program highlighting environmental benefits, in the federal
Millennium Budget;
BE IT FURTHER RESOLVED that Tillsonburg, through letters, personal
meetings and/or other communications, will urge local members of
Parliament to support FCM's Millennium Budget proposal and to
communicate their support to the Minister of Finance;
BE IT FURTHER RESOLVED that the Town of Tillsonburg through
letters, personal meetings and/or other communications, will urge the
Prime Minster, the Minister of Finance, other members of the federal
Cabinet and members of the Government of Ontario to support FCM's
Millennium Budget proposal;
BE IT FURTHER RESOLVED that Tillsonburg will communicate the
urgent need for a new municipal infrastructure program with
environmental benefits to neighbouring communities;
BE IT FURTHER RESOLVED that Tillsonburg will communicate to
local media and the public our support for FCM's Millennium Budget
proposal.
No. 20 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Township of The Archipelago's
resolution with respect to Local Jurisdiction Over Water Use.
"Carried"
No. 21 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Council of
the Town of Tillsonburg support an application by Tillsonburg
Broadcasting Limited to establish a Country format FM -Radio station.
"Carried"
No. 22 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Tillsonburg Catholic Schools Council
in its request to the Ronald McDonald Children's Charities for a grant to
install a handicapped creative playcentre.
"Carried"
L. By -Laws -
The following By -Law was given three readings and finally passed:
1. By -Law 2905 - To Amend Zoning By -Law 1994, as amended (Estate of
George dilvesy Sr.) `
..
M. Notice of Motion
None
N. Closed Session
No. 23 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT Council move
into Executive — Closed Session to consider matters of potential litigation.
"Carried"
No. 24 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Town
Council now move into Closed Session — Executive to consider matters of
potential litigation and personnel.
O. Open Session
Council moved back into Open Session and passed the following resolution:
.. No. 25 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Town
Council endorse the nomination of the Tillsonburg Multi -Service Centre
by the Tillsonburg Chamber of Commerce for the 1999 Canada Post
Literacy Award.
"Carried"
No. 26 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT Town Council
appoint Mr. John Vandevyvere as a probationary Firefighter effective June
1, 1999.
"Carried"
No. 27 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT Town Council
adopt "Hiring Policy — Internal Posting" as amended.
"Carried"
Meeting adjourned at 1
Mayor Chief Administrative Officer/Clerk