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990726 Regular Council Meeting MinutesJULY 2btb, I999 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, July 26th, 1999 at 8:00 P.M.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Adoption of Minutes No. 1 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Minutes of Council under dates of June 28th, July 6th and 13th, 1999 be adopted as printed and circulated. "Carried" /0' B. Adoption of Agenda No. 2 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Agenda as prepared for Council Meeting of July 26th, 1999 be adopted, with the addition of: E. Appointments/Delegations 2. Linda Albright and Bill Mates RE: Participate Program — Summer Place G. Communications 5. Municipality of Arran-Elderslie RE: Fair Funding Program for Capital Maintenance and Restoration of Community Centres and Arenas 6. Trans Canada Trail — Relay 2000 — Request for Resolution H. Information 6. Town of Aylmer I. Resolutions 1. To Request the Minister to Further Extend the Repayment of School Board Remittances "Carried" eo**� C. Declarations — Municipal Conflict of Interest Act None D. Presentations 1. Presentation of "Certified Road Supervisor" Certificate Mayor Cam McKnight presented the certificate for a "Certified Road Supervisor" to Wm. Alan McGilligan of the Public Services Department. E. Appointments/Delegations 1. Deloitte & Touche RE: Report and Consolidated Financial Statements for the year ended December 31St, 1998 Mr. John Arts introduced Cindy Webster, Manager, and Hank Van de Ridder of Deloitte & Touche, who presented the Management Letter and Consolidated Financial Statements for the 1998 year end. /O%N 2. Participate Linda Albright and Bill Mates were in attendance and up -dated Town Council with respect to the ongoing work at Summer Place, as part of the Participate Program. F. Reports 1. County of Oxford RE: Application for Water Allocation — Edwin & Ewart McLaughlin 2. County of Oxford RE: Draft Plan of Conditions — Edwin & Ewart McLaughlin 3. CAO RE: Canada/Ontario Infrastructure Works Project 4. CAO RE: Request for Sign Permit — Station Arts Centre 5. Court of Revision Minutes of June 29`", 1999 6. Otter Valley Utility Corridor & Recreation Trail Committee Minutes of July 6t", 1999 eol� 7. CAO RE: Exemption to Fence By -Law 2213 — Ron Verspeeten G. Communications 1. County of Oxford RE: Lifting of Part Lot Control — The Linkoln Group Inc. 2. Corporation of the County of Essex RE: Infrastructure Funding — Support of Resolution 3. Town of Gananoque RE: `The Golden Rule' in the School System — Support of Resolution 4. Petition RE: Request for Completion of Roads — Delevan Crescent, Frank Street, Fourth, Second and Third Streets H. Information 1. Town of Ingersoll RE: Threshing Days Competition — August 29h,1999 2. County of Oxford RE: County Review of Economic Development Function 3. CAO RE: Sale of Surplus Scott Air Packs 4. Long Point Region Conservation Authority Minutes of June 2nd, 1999 5. Ministry of Municipal Affairs and Housing 1999 Southwestern Regional Conference — November 26th, 1999 I. Resolutions No. 3 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Town Council receive the 1998 audited Financial Statement. "Carried" No. 4 Moved by Councillor Carroll Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg approve the application for water allocation submitted by Ewart and Edwin McLaughlin and Woodstock Warehousing, for 33 low density residential units contained in application for draft plan of subdivision 32T-96001, for a period of three (3) years until July 26, 2002. "Carried" No. 5 Moved by Councillor Rosehart Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg recommend that the Council of the County of Oxford give draft approval to draft plan of subdivision 32T-96001, relating to a plan prepared by Kim Husted Surveying Ltd., dated 1997 (revised June 21, 1999), comprising lands owned by Edwin & Earl McLaughlin and Woodstock Warehousing, being Part Lots 67 and 68, Judge's Plan Registered as Plan No. 500, located on the west side of Tillson Avenue and on the south side of North Street, in the Town of Tillsonburg, subject to the following conditions being met prior to the final approval of the plan for registration; AND FURTHER THAT Condition 7F) be amended to stated that the Parkland Block 18 be `deeded to the Town of Tillsonburg, seeded and fenced' and developed in accordance with the park standards set by the Community Services Department; AND FURTHER THAT the following condition 7G) be added: "A provision which requires the owner to install a fence along the westerly boundary of the proposed residential development that is satisfactory to the adjacent property owner." "Carried" No. 6 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT By -Law 2908, being a By -Law to authorize the Mayor and Clerk to enter into an amending agreement between the Corporation of the Town of Tillsonburg and Her Majesty the Queen, in right of the Province of Ontario as represented by the Ministry of Municipal Affairs under the Canada/Ontario Infrastructure Program be presented to Council for enactment. "Carried" No. 7 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Court of Revision Minutes under date of June 29t, 1999 be adopted and recommendations contained therein be adopted. "Carried" elo 1 /90� No. 8 Moved by Councillor Lamb Seconded by Councillor Carroll AND RESOLVED THAT the Otter Valley Utility Corridor & Recreation Trail Minutes under date of July 6th, 1999 be adopted and recommendations contained therein be adopted. "Carried" No. 9 Moved by Councillor Carroll Seconded by Councillor Smith AND RESOLVED THAT Town Council approve the exemption to Section 4.1(iii) of Fence By -Law 2213 to allow the construction of a 1.83 meters (6 foot) fence in the front yard of a residential lot as applied for by Mr. & Mrs. Ron Verspeeten for 20 Stubbs Court in the Town of Tillsonburg. "Carried" No. 10 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the Council of the Town of Tillsonburg recommend to Oxford County that the lands consisting of Lot 60, Plan 41 M-13 3, Part Lots 3 & 4, Reference Plan 41 R- 6198, Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Part Lot Control Agreement with the applicant. "Carried" No. 11 Moved by Councillor Rosehart Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg support the County of Essex's resolution regarding Infrastructure Funding. "Carried" No. 12 Moved by Councillor Rosehart Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg support the Town of Gananoque's resolution regarding `The Golden Rule' in the School System. "Carried" No. 13 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT Town Council receive the petition from the residents of Delevan Crescent, Frank Street, Fourth, Second and Third Streets regarding the completion of roads; AND FURTHER THAT this matter be referred to the C.A.O. for review. "Carried" No. 14 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town of Tillsonburg support the Municipality of Arran-Elderslie's resolution regarding Fair Funding Program for the capital maintenance and restoration of our Community Centres and Arenas. "Carried" No. 15 Moved by Councillor Lamb Seconded by Councillor Carroll AND RESOLVED THAT the Council of the Corporation of the Town of Tillsonburg is committed to participating in the Trans Canada Trail Relay 2000 and therefore proclaims the Trans Canada Trail Relay 2000 an official millennium event. "Carried" No. 16 Moved by Councillor Beres Seconded by Councillor Rosehart WHEREAS Bill 106, the Fair Municipal Finance Act of 1997, came into effect January 1, 1998 intending to introduce a fair and accountable system of property assessment and taxation across the province by eliminating sizeable variations in the tax burdens of ratepayers owning similar properties; AND WHEREAS on December 18, 1998 the Province gave Royal Assent to Bill 79, the Fairness for Property Taxpayers Act, which protects small businesses from large property tax increases in response to concerns expressed by Ontario businesses that property tax increases resulting from � Bill 106 were unmanageable; AND WHEREAS Bill 79 limits assessment reform -related property tax increases to 10 per cent in 1998, and a further 5 per cent in each of 1999 and 2000, calculations of which are provided by regulation; AND WHEREAS the timeliness of the regulation has caused in an extended delay in billing taxpayers, creating a shortage in the Town's cashflow and ultimately in significant short-term borrowing costs; AND WHEREAS the Province has promised to assist municipalities with the cost burden of rebilling business taxpayers as required by Bill 79; NOW THEREFORE BE IT RESOLVED THAT the Council of the Town of Tillsonburg requests the Minister to further extend the repayment of school board remittances until such time as final 1999 tax billings can be received to minimize short-term borrowing costs to the Town. "Carried" W K. L. By -Laws The following By -Laws received three readings and were finally enacted: 1. By -Law 2908 - 2. By -Law 2909 - 3. By -Law 2910 - 4. By -Law 2911 - Notice of Motion Closed Session To authorize amending agreement — Canada -Ontario Infrastructure Program — Phase 2 To appoint a Director of Corporate Services and Treasurer To authorize a Sub -Division Agreement — Hickory Hills Developments Inc. To Revise 1998 Tax Rates No. 17 Moved by Councillor Smith 00ft, Seconded by Councillor Carroll AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" No. 18 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" Meeting adjourned. F_7 Officer/Clerk