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990823 Regular Council Meeting MinutesAUGUST 23an11999 MINUTES of the Council Meeting held Monday, August 23rd, 1999 at 8:00 P.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, and Councillors: B. Smith, Councillor Carroll, Councillor Lamb, Councillor Molnar ORDER OF BUSINESS: A. Adoption of Minutes — June 22nd, July 26tH, August 4" and 11 th, 1999 No. 1 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Minutes of Council under dates of June 22nd, July 20h, August 4th and August 11th, 1999, as amended, be adopted as printed and circulated "Carried" B. Adoption of Agenda No. 2 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Agenda as prepared for Council Meeting of August 23rd, 1999 be adopted as amended to include: G. Reports 7. Fence By -Law -8. Update RE: Economic Development Review "Carried" C. Declarations — Municipal Conflict of Interest Act None D. Presentations 1. Mayor C. McKnight made a presentation to Mr. David Morris, CAO/Clerk, recognizing 25 years of service with the Town � E. Appointments/Delegations 1. Mr. Chuck Smith, Model Airplane Association A cheque was presented by Phil Harris in the amount of $1000.00 for the 1997 Canadian Nationals for the 2002 World Champions. F. Committee of Adiustment 1. A-13/99 — Norman M. Smith i) Planning Comments received. M. Barrett, Planner, County of Oxford presented a report dated August 1911, 1999 from the County of Oxford. Mr. N. Smith was in attendance in support of the applied for minor variance for 295 Tillson Avenue. The applied for minor variance would allow storage for a trailer and antique cars and allow better and safer access to his property from Tillson Avenue. No. 3 Moved by Councillor Carroll Seconded by B. Smith AND RESOLVED THAT Tillsonburg Committee of Adjustment approve Application A-13/99 for 205 Tillson Avenue, subject to the following conditions: 1) That the existing detached garage and metal shed be removed from the subject property to the satisfaction of the Town Chief Building Official or the approval will lapse. 2) That a building permit be issued within one (1) year of the date of the Committee's decision or the approval will lapse. "Carried" 2. A-14/99 — 923261 Ontario Inc. i) Planning Comments received. M. Barrett, Planner, County of Oxford presented a report dated August 19, 1999 from the County of Oxford. Mr. M. Ash, on behalf of 923261 Ontario Ltd., was in attendance in support of the applied for minor variance for 52 Baldwin Street. The applied for minor variance would allow for added storage and e04� parking for the single family detached dwelling and would 2 r,■� improve the immediate neighbourhood with the proposed residential development and garage. Mr. Ash further requested that the matter not be deferred. It was decided that one garage would be added to the proposed single-family detached dwelling and deleted from the garage. No. 4 Moved by Councillor Lamb Seconded by Councillor Carroll AND RESOLVED THAT Tillsonburg Committee of Adjustment adopt the recommendation as contained in the Report of the County Planner with respect to Application A-14199 for 52 Baldwin Street; AND FURTHER THAT the variance for Lot Coverage be withdrawn. "Carried" G. Reports e'®1 1. Trans Canada Trail Committee Minutes of July 16th, 1999 �1 2. Deputy Clerk RE: Authorized Uses — Otter Valley Utility Corridor & Recreation Trail 3. Deputy Clerk RE: Application for Official Plan Amendment and Zone Change — Otter Valley Utility Corridor & Recreation Trail 4. Director of Corporate Services RE: Large Industrial Tax Class 5. C.A.O. RE: Cash -In -Lieu of Parking — Kyriakopolous Developments 6. C.A.O. RE: Replacement of Underbody Plow 7. C.A.O. RE: Exemption to Fence By -Law 2213 — MGI (Oxford) Inc. 8. Update On Economic Development Review 3 W H. Communications 1. Township of Hamilton RE: Support of Resolution — Cost of Gasoline 2. Joe Clark RE: Coon Alley 3. Town of Hawkesbury RE: Support of Resolution — Property Tax Rebates 4. Tillsonburg Historical Society RE: Permission to Conduct Nevada Lottery I. Information 1. Tillsonburg & District Multi -Service Centre RE: Appreciation for Support 2. Time Ship 2000 RE: Millennium Exhibition Tour 3. Oxford County Federation of Agriculture RE: Invitation to attend Regional Meeting and Family BBQ — August 29th, 1999 4. Long Point Region Conservation Authority Minutes of July 7th, 1999 5. Ministry of Municipal Affairs and Housing RE: i) Extension of Deadline for School Board Remittances ii) Fairness for Property Taxpayers Act J. Resolutions No. 5 Moved by Councillor Lamb Seconded by Councillor Carroll AND RESOLVED THAT the Minutes of the Trans Canada Trail Committee under date of July 16th, 1999 be received and the following motion be adopted: "THAT each of the participating Municipalities in the Elgin Trans Canada Trail Committee request $200 from their Council to be given to a general fund for miscellaneous expenditures; AND FURTHER THAT each participating Municipality issue a cheque to be made payable to the Elgin Trans Canada Trail Committee and sent to The City of St. Thomas, P.O. Box 520, City Hall, St. Thomas, ON N5P 3V7 Attention: Tracy Smith." "Carried" 4 W No. 6 Moved by Councillor Lamb Seconded by Councillor Carroll AND RESOLVED THAT the Report of the Deputy Clerk with respect to authorized uses of the Otter Valley Utility Corridor & Recreation Trail, be adopted as outlined in the Master Plan. "Carried" No. 7 Moved by Councillor Lamb Seconded by Councillor Carroll AND RESOLVED THAT the Town of Tillsonburg authorize the Municipality of Bayham to act as our agent in an application for Official Plan Amendment and Zone Change for the Otter Valley Utility Corridor and Recreation Trail. "Carried" No. 8 Moved by B. Smith Seconded by Councillor Carroll AND RESOLVED THAT the Staff Report dated August 14, 1999 regarding the affects of the large industrial class be received for information. "Carried" No. 9 Moved by Councillor Carroll Seconded by B. Smith AND RESOLVED THAT Town council approve a cash -in -lieu for parking requirement of one (1) parking space as applied by the Owner, Kyriakopolous Developments for the property at 104-108 Broadway in the amount of $1,265.00. "Carried"' No. 10 Moved by Councillor Molnar Seconded by Councillor Lamb AND RESOLVED THAT a new underslung plow be purchased in the amount of $4,306.00 plus tax and that funds be reallocated as identified in the report of the clerk of Public Services under date of August 19th, 1999. "Carried" No. 11 Moved by Councillor Molnar Seconded by Councillor Lamb AND RESOLVED THAT Town Council approve the exemption to Section 4.1(iii) of Fence By -Law 2213 to allow the construction of a 1.83 metre (6 foot) wrought iron fence complete with brick pillars in the front yard of a corner lot on the northwest and southwest sides of Fairway Hills Boulevard and Quarterline Road. AND FURTHER THAT Town Council approve the encroachment of the said fence on municipal lands subject to receiving the appropriate permits through the Tillsonburg Public Services Department "Carried" 5 No. 12 Moved by Councillor Carroll Seconded by Councillor Lamb AND RESOLVED THAT Town Council receive the report dated August 23, 1999 from the CAO/Clerk re: Update On Economic Development review. "Carried" No. 13 Moved by Councillor Molnar Seconded by Councillor Lamb AND RESOLVED THAT the Council of the Town of Tillsonburg support the Township of Hamilton's resolution with respect to the cost of gasoline be supported. "Carried" No. 14 Moved by B. Smith Seconded by Councillor Carroll AND RESOLVED THAT correspondence received from Mr. Joe Clark be received with respect to Coon Alley and referred to the C.A.O. for review. "Carried" No. 15 Moved by Councillor Carroll Seconded by Councillor Lamb AND RESOLVED THAT the Council of the Town of Tillsonburg support the Town of Hawkesbury's resolution �'''1 with respect to Property Tax Rebates. "Carried" No. 16 Moved by Councillor Lamb Seconded by Councillor Carroll AND RESOLVED THAT the Tillsonburg Historical Society be granted permission to conduct a Nevada Lottery from the Value Mart (formerly LOEB), 200 Broadway, Tillsonburg. "Carried" K. By -Laws 1. By -Law 2912 - To authorize the entering into of a Sub -Division Agreement with MGI (Oxford) Inc. L. Notice of Motion Ill 2 I ma /'1 Wk M. Closed Session No. 17 Moved by Councillor Carroll and Seconded by Councillor Lamb AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" No. 18 Moved by B. Smith and Seconded by Councillor Carroll AND RESOLVED THAT Town Council now move into Closed Session — Executive to consider reports of a legal and personnel matter(s) "Carried" Town Council moved into Closed Session — Executive at 10:00 p.m. Town Council moved back into Open Session. 7