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991108 Regular Council Meeting MinutesNOVEMBER 8,19_99 MINUTES of the regular meeting of the Council of the Town of Tillsonburg held Monday, November 8h, 1999 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario. PRESENT: Deputy Mayor I. Horton, Councillors: B. Carroll, D. Beres, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Closed Session No. 1 Moved by Councillor Beres Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" B. Adoption of Minutes — October 25`h, 1999 No. 2 Moved by Councillor Rosehart Seconded by Councillor Smith AND RESOLVED THAT the Minutes of Council under date of October 25th, 1999 be adopted as printed and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Councillor Rosehart Seconded by Councillor Smith AND RESOLVED THAT the Agenda as prepared for Council meeting of November Wh, 1999 be adopted with the addition of- H. f H. Reports 6. Director of Corporate Services RE: Financial Report Up - Date 7. Director of Corporate Services RE: Financial Systems Set- up and Critical Dates. "Carried" D. Declarations — Municipal Conflict of Interest Act None E. Appointments/Delentions None F. Public Hearings 1. MGI (The Links) Inc. — Application for Sub -Division Approval Mr. Mike Barrett, County Planner, was present and advised that the public will be notified when this application is scheduled to be brought forward to Council once again. No. 4 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Application for Sub -Division Approval of MGI (The Links) Inc. be deferred. "Carried" G. Committee of Adiustment 1. A-18/99 — MGI (The Links) Inc. i) Comments from County Planner (to be circulated) ii) Comments — Margaret and Wilfred Scott Mr. Mike Barrett, County Planner, was present and advised that the public will be notified when this application is scheduled to be brought forward to Council once again. No. 5 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Committee of Adjustment A-18/99 of MGI (The Links) Inc. be deferred. "Carried" H. Reports r''N 1. CAO RE: Request for Variance to Sign By -Law — Stauffer Motors Ltd. 2 2. CAO RE: Reduction of Numbers of Council Members 3. Director of Operations RE: Tillsonburg Old Sox — Entrance Signs 4. Director of Community Services RE: Transit Bus 5. Director of Operations RE: Tender Results — Parking Lot Snow Removal 6. Director of Corporate Services RE: 7. Director of Corporate Services RE: Financial Systems Setup I. Communications 1. Town of Hanover RE: Request for Support of Resolution — Shortage of Family Physicians 2. Annandale School Community Council RE: Re-routing of Broadway Traffic /Oft� J. Information 1. Mr. Kyle Kruger, CAO, Municipality of Bayham RE: Haldimand-Norfolk Reform — Town of Tillsonburg Supplementary Submission 2. Councillor David Mason, Municipality of Bayham RE: Restructuring 3. Long Point Region Conservation Authority Minutes of October 6 h, 1999 4. Fund Raising Committee, Delhi Imperial Place Development Inc. RE: Medical Centre, Delhi 5. County of Oxford, Department of Public Health and Planning RE: Public Notice: i) Town of Tillsonburg — Application for Official Plan Amendment ii) Till -Del Ltd. — Application for Official Plan Amendment and Zone Change K. Resolutions r''1 No. 6 Moved by Councillor Molnar 3 6 Seconded by Councillor Beres AND RESOLVED THAT Council grant a variance to By -Law 2718 to permit the construction of a replacement pylon sign at 595 Broadway having a maximum height of 32 feet, subject to the sign being placed in the same location as the original sign. "Carried" No. 7 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Report of the CAO with respect to reduction of numbers of Council Members be received and the recommendations contained therein be adopted. "Carried" No. 8 Moved by Councillor Smith Seconded by Councillor Rosehart AND RESOLVED THAT the Report of the Director of Operations with respect to proposed entrance signs to the Town of Tillsonburg be received and the recommendation contained therein be adopted. "Carred" No. 9 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Council authorize the purchase of a demonstrator bus from Blue Bird for a purchase price of $129,780. "Carried" RECORDED VOTE: No. 10 Moved by Councillor Smith Seconded by Councillor Rosehart AND RESOLVED THAT the Report of the Director of Operations with respect to tender results for parking lot snow removal be received and recommendations contained therein be adopted. "Carried" No. 11 Moved by Councillor Smith 4 YEA NAY Beres, D. x Carroll, B. x Horton'. I. x Lamb, S. x Leachman, G. x McKnight, C. absent Molnar, S. x Rosehart, C. x Smith, R. x No. 10 Moved by Councillor Smith Seconded by Councillor Rosehart AND RESOLVED THAT the Report of the Director of Operations with respect to tender results for parking lot snow removal be received and recommendations contained therein be adopted. "Carried" No. 11 Moved by Councillor Smith 4 „.., Seconded by Councillor Rosehart AND RESOLVED THAT the Staff Report dated November 7, 1999 regarding 1999 Budget Variances be received; AND THAT the recommended additional allocations and exceptions to reserves for deferred or incomplete capital projects be hereby approved with the exception of $9,000 in Building Department. "Carried” No. 12 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Staff Report dated November 8, 1999 regarding Financial Systems Setup be received for information. "Carried" No. 13Moved by Councillor Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT Council of the Town of Tillsonburg support the Town of Hanover's recommendation with respect to shortage of family physicians. "Carried" No. 14 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the communication from the Annandale School Community Council be received and referred to the CAO, to be included in his report with respect to traffic on Broadway. "Carried" No. 15 Moved by Councillor Carroll Seconded by Councillor Lamb AND RESOLVED THAT Town Council, on behalf of the citizens, present a request to the Tillsonburg Chamber of Commerce to consider removal of Mr. Gerald Found from the Chamber of Commerce Citizen of the Year List. "Carried" L. By -L_ The following By -Law received first and second reading: 1. By -Law 2919 - To establish the Number of Elected Members of Council M. Notice of Motion r't1 N. Closed Session 5 neo No. 16 Moved by Councillor Smith Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" Meeting adjourned at 10:30 P.M. PON rl