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000214 Regular Council Meeting Minutesr^N FEBRUARY 14TH. 2000 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, February 14th, 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Closed Session No. 1 Moved by Deputy Mayor I. Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" B. Adoption of Minutes No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of January 24th, 2000 be adopted as printed and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of February 10, 2000 be adopted. "Carried" D. Declarations — Municipal Conflict of Interest Act None ?0%� E. Appointments/Delegations 1. Broderick Carey, Oxford Regional Labour Counsel RE: National Day of Mourning Mr. Carey was present and addressed Council with respect to the National Day of Mourning. He advised that April 28th of this year has been designated as the "National Day or Mourning". Mr. Carey asked Council for permission to use the site of the Clock Tower on the 28th. He also asked that Mayor McKnight be present to say a few words, and that the flags be lowered. Permission was granted. Staff were directed to make the necessary arrangements. F. Reports 1. Staff Report RE: i} Site Plan Control By -Law The CAO, in the absence of Mr. Michael Barrett, reviewed Staff Report #00-5. In response to concerns by Council, the CAO advised that Council would be advised when an application was received, and plans would be made available in the Corporate Office should Council members wish to view them. Appointment of Secretary -Treasurer of the Town of Tillsonburg Committee of Adjustment 2. Staff Report RE: Corporate Identification 3. Director of Corporate Services RE: Y2K and Transition Budget Analysis 4. Director of Corporate Services RE: Hydro Billing Settlement Software 5. - CAO RE: OMB Decision — Norfolk Mall W ?00%, G. Communications 1. County of Oxford RE: Lifting of Part Lot Control — The Lincoln Group Inc. 2. Tillsonburg Seniors' Centre RE: Request for Permission to Sell Break - Open Tickets at Coward Pharmacy H. Information 1. Ministry of Agriculture, Food and Rural Affairs RE: Changes in Agriculture and Rural Division - OMAFRA 2. Minister of Agriculture, Food and Rural Affairs RE: Restructuring (Haldimand-Norfolk) 3. Long Point Region Conservation Authority RE: H -N Region Restructuring and LPRCA 4. Ministry of Correctional Services RE: Letter of Apology 5. Correspondence RE: Implementation of Accounting Software: i) Tillsonburg District Chamber of Commerce ii) Michael R. Bossy, C.A. and Grant Burgess, C.A. 6. Tillsonburg Economic Development Committee Minutes — February 4th, 2000 7. Long Point Region Conservation Authority Minutes — January 12th, 2000 8. County of Oxford Planning Department RE: Notice of Applications for Consent and Zone Change — Andy Jacko Farms Limited 9. Hornsby Canvas & Tarpaulin Ltd., RE: 25th Anniversary Open House — March 3rd 10. Ontario Traffic Conference RE: 50th Annual Convention — June 4th -6th 11. AMO RE: Annual Conference — August 13th -16th 12. Director of Corporate Services RE: 1999 Council Remuneration and Expenses 3 I. Resolutions No. 4 Moved by Councillor Rosehart Seconded by Deputy Mayor Horton AND RESOLVED THAT the Council of the Town of Tillsonburg repeal Site Plan Control By -Law No. 2932 and replace it with the Site Plan Control By -Law and associated Schedules, as attached to Staff Report #00-5, prepared by Michael Barrett. "Carried" No. 5 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town of Tillsonburg appoint Michael Barrett, Intermediate Planner, Oxford County Public Health and Planning Department, as the Secretary - Treasurer of the Town of Tillsonburg Committee of Adjustment, effective February 15, 2000. "Carried" No. 6 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Staff Report dated February 8th, 2000 be received and the Council of the Town of Tillsonburg adopt: eo�,\ - the new Tillsonburg Logo on all forms and stationary; and - the new fleet colours of white or white/green (for dumps and heavy vehicles); and maintain the use of the Town Crest on all official documents, as described in the staff report. "Carried" No. 7 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Staff Report, as prepared by the Director of Corporate Services dated February 10, 2000, regarding Y2K and Transition Budget Analysis be received as information, as amended. "Carred" No. 8 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report, as prepared by the Director of Corporate Services dated February 9, 2000, regarding Hydro Billing Settlement be received; AND THAT the Council of the Town of Tillsonburg direct Staff to proceed with soliciting tender submissions for the provision of the hydro billing settlement function with at least three outside service providers. "Carried" 4 ,00*� No. 9 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the lands consisting of Lots 58 and 59, Plan 41M-133, Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting Agreement with the applicant. "Carried" No. 10 Moved by Councillor Carroll Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg grant permission to the Tillsonburg Seniors' Centre to conduct a Nevada Lottery from the premises known as Coward Pharmacy. "Carried" I By -Laws The following By -Law was given three readings and finally passed: 1. By -Law 2932 - To Adopt a Site Plan Control By -Law /0%\ K. Notice of Motion L. Closed Session No. 11 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" Council moved back into Open Session and passed the following resolution: No. 12 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the balance of the municipality's full-time employees sick -leave bank be further adjusted from the original cut-off date of April 1998 to December 31, 1999. "Tabled" Moved by Councillor Smith Seconded by Councillor Leachman AND RESOLVED THAT the cut off date be changed to December 31, 1998 and only offered to currently active employees. "Carried" 5 Meeting adjourned at 1:50 a.m.