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000410 Regular Council Meeting Minutes%0041 APRIL 10TH, 2000 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, April 10'', 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres (left at 11:50 P.M.), B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Closed Session No. 1 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" B. Adoption of Minutes — March 27`h, 2000 No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of March 27h, 2000 be adopted as printed and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of April I Wh, 2000 be adopted. "Carried" D. Declarations — Municipal Conflict of Interest Act I . Councillor Lamb declared a conflict with respect to Item F.2 — Tillsonburg Police Services 1999 Annual Report. E. Presentations 10'`� e**\ F. Appointments/Delegations 1. Mr. Walter Burton, Chairman, Tillsonburg Police Services RE: 1999 Annual Report Mr. Burton addressed Council briefly and Chris Coles, Chief of Police, presented the 1999 Annual Report. 2. Mr. Larry Crossett RE: Oxford County Restructuring Mr. Crossett appeared before Council, on behalf of the Tillsonburg Firefighters, expressing concerns with respect to restructuring. He expressed concerns with respect to information flow and asked to be kept informed. Written comments were filed with Council. This document is to be forward to the Consultants for Phase II. 3. Ms. Lisa Lansink, Wellington Realty Group RE: Sanitary Sewer Issue — Mike Hutchison Property Ms. Lansink appeared before Council. The Director of Operations reviewed his report. (Item L.1) Staff were asked to investigate further and see where the actual costs are. 4. Mr. Ian Linton RE: Lot Grading Mr. Linton appeared before Council to comment on the proposed by-law. He expressed concerns with respect to reference made in the by-law to `Engineer of Record' and `Consulting Engineer'. He commented that, in his opinion, it was wrong and not workable. He commented that the deposit of $1,200.00 was perhaps not necessary. The CAO advised that there is an amendment forthcoming with respect to the Engineer of Record. The CAO noted that, by having a consistent professional, the Town can ensure continuity. G. Committee of Adjustment e%N H. Public Hearings 2 e*,�1 I. Reports 1. Director of Operations RE: CPR Trunk Sanitary Sewer, Third Street to North Street 2. Mr. Robert Musty, IT Manager RE: IT Plan 2000 3. County of Oxford RE: Development of Strategic Action Plan for South - End of Tillsonburg Downtown (Report #00-56) 4. Director of Operations RE: Proposed Downtown Parking Amendments 5. Director of Operations RE: Application for Sign Permit — Tillsonview Fairways J. Communications 1. County of Oxford RE: Lifting of Part Lot Control — The Linkoln Group Inc. 2. Estate of Chas. B. Laister RE: Request for Removal of Heritage Designation of Mill 3. County of Oxford RE: Consideration of Phase 2 Restructuring RFP — Request for Endorsement K. Information 1. Annandale School RE: Appreciation for Implementation of Crossing Guard 2. Minister of Finance RE: Community Reinvestment Fund 3. Tillsonburg Public Library RE: Oxford County Realignment 4. Tillsonburg Fire Department RE: County of Oxford Realignment Study 5. Bell Canada RE: Price Caps Proposal for Certain Business and Residential Access Services 6. Recreation Advisory Board Minutes of March 23d,2000 3 e*� 7. Economic Development Committee Minutes of March 4th, 2000 8. Monthly Site Plan Report 9. Long Point Region Conservation Authority Annual Meeting Minutes — February 18th, 2000 10. Mrs. Mary Lohuis RE: Appreciation for Volunteer Recognition Award 11. Transit Advisory Committee Minutes of April 7h,2000 L. Resolutions No. 4 Moved by Councillor Rosehart Seconded by Deputy Mayor Horton AND RESOLVED THAT the Staff Report dated April 3, 2000 be received; AND FURTHER THAT approval in principal be given to support the servicing of the Mike Hutchinson Property via the CPR trunk sanitary sewer subject to suitable financing arrangements and final approval by Council. "Carried" No. 5 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the IT Plan for the year 2000 be received. "Carried" No. 6 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg authorize the Town Chief Administrative Officer and Planner, in consultation with the Tillsonburg BIA, to initiate a search for a planning/business consultant to prepare a strategic action plan for the south -end of the Tillsonburg downtown at a cost not to exceed $10,000, from Reserves. AND FURTHER THAT the final selection of the consultant will be the responsibility of Town Council. "Carried" No. 7 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report dated April 3, 2000 be received; AND FURTHER THAT the Traffic By -Law be amended as follows: 1) Ban parking on both sides of Ebert Alley from Brock Street e061) to 48.8m (160 t.) south 4 fla� 2) Change Schedule I of By -Law 2737, amending By -Law 2103 to change Brock Street West to Brock Street East on the north and south sides from Harvey Street, westerly 24m and 38m respectively. "Carried" e"*\ No. 8 Moved by Councillor Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report dated April 7, 2000, regarding Application for Sign Permit — Tillsonview Fairways, be received; AND FURTHER THAT approval be given to Tillsonview Fairways to erect their Golf sign in accordance with the sign by-law, obtaining locates and a minimum 6 foot clearance. "Tabled" (5-3) No. 9 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the Council of the Town of Tillsonburg recommend to Oxford County Council that the lands consisting of Lot 57, Plan 41M-133, Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Part Lot Control Agreement with the applicant. "Carried" No. 10 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the request dated April 0, 2000 from the Estate of Chas.B. Laister be referred to TACAC for review and recommendation. "Carried" No. 11 Moved by Councillor Carroll Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg support proceeding at this time with Phase II of County Restructuring if the terms of reference are amended to include the following: ■ all correspondence from Stage 1 be forwarded to the Stage 2 consultants; ■ the steering committee be composed of 8 area Mayors; ■ participation of area Councils be an integral part of the consensus building process throughout the study. "Carried" E No. 12 Moved by Councillor Carroll Seconded by Councillor Smith AND RESOLVED THAT the following dates be set for Regular Council Meetings: , ■ Tuesday, April 251h, 2000, rather than Monday, April 20, due to East Monday ■ Monday, July 20, 2000 ■ Monday, August 28th 2000. "Carried" M. By -Laws The following by-law was reviewed and third reading was deferred to the next meeting of Council, following further amendments. 1. By -Law 2936 To Amend Design Criteria N. Notice of Motion O. Closed Session No. 13 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" Council moved into Closed Session at 11:50 p.m. P. Open Session Council moved back into Open Session at 12:25 a.m. and passed the following resolution, appointing members to TACAC. No. 14 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED that the following individuals be appointed to serve on the TACAC: Dianne MacKeigan Louise Weston. "Carried" ka rei Meeting adjourned at 12:31 a.m.