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001211 Regular Council Meeting MinutesDECEMBER 11th. 2000 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, December 11 `h, 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario. PRESENT: Mayor I. Horton, Councillors: D. Beres, F. Lewis, S. Molnar, and R. Smith ORDER OF BUSINESS: A. Closed Session No. 1 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" B. Adoption of Minutes — November 6th, 2000 No. 2 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of November 6th, 2000 be adopted as printed and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting of December 11 th, 2000 be adopted. "Carried" D. Declarations — Municipal Conflict of Interest Act Councillor Smith declared a conflict with respect to Items 1 and 4 under Reports: 1. Director of Corporate Services RE: Police Services Board Fees Schedule Recommendation; and 4. Director of Corporate Services RE: 2001 Insurance Program Councillor Lewis declared a conflict with respect to Item 5 under Reports: 5. Director of Corporate Services RE: External Auditing Services E. Presentations None F. Appointments/Delegations None G. Committee of Adiustment None H. Public Hearings None I. Reports 1. Director of Corporate Services RE: Police Services Board Fees Schedule Recommendation 2. Director of Corporate Services RE: Resolution to Appoint Designated Signing Officers 3. CAO RE: Proposed Industrial Land Sale — Dave Prince (Cedar Wood Products) 4. Director of Corporate Services RE: 2001 Insurance Program 5. Director of Corporate Services RE: External Auditing Services J. Communications 1. County of Oxford RE: Lifting of Part Lot Control — The Lincoln Group 2. Town of Laurentian Hills RE: Request for Support — Use of the Adams Mine by City of Toronto for Waste Dump 3. London District Catholic School Board RE: Draft Education Development Charges Background Study and By -Law for the County of Oxford K. Information 1. Airport Advisory Committee RE: i) Airport Manager's Report ii) Accrued Fuel Sales, as of October 31 St, 2000 iii) Accrued Traffic Movements, as of October 31 St, 2000 iv) Airport Traffic Report 2000 v) Airport Advisory Committee Minutes of October 19'h,2000 2. Long Point Region Conservation Authority — Minutes of November 1St, 2000 3. County of Oxford RE: Response to Restructuring 4. First Professional Management Inc. RE: Norfolk Mall 5. County of Oxford RE: Financial Assistance for the O'Connor (Walkerton) Inquiry 6. Port Colborne RE: Motion to Enact Remembrance Day as a Statutory Holiday 7. FCM (Federation of Canadian Municipalities) RE: Annual Conference — May 25th -28th, 2001 L. Resolutions No. 4 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Council hereby approve the recommendation of the Police Services Board to adopt the 1999 OPP Fee Schedule for police related services; AND FURTHER THAT the Town of Tillsonburg Rates and Fees By -Law be amended to reflect the aforementioned rates effective September 27, 2000. "Carried" 60 No. 5 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT Council hereby appoints the following as designated signing authorities for the Town of Tillsonburg's general banking needs: - Mayor Iry Horton; or - The Deputy Mayor; and - David C. Morris, CAO/Clerk; or - Lynn S. Buchner, Director of Corporate Services/Treasurer; or - Kenneth Patterson, Deputy Treasurer. "Carried" No. 6 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the report of the CAO with respect to the sale of industrial land to David Prince be received, and the CAO be authorized to execute the attached Offer of Purchase and Sale on behalf of the Town; AND FURTHER THAT a By -Law be drafted to be enacted at the next regular meeting of Council authorizing the subject sale. "Carried" No. 7 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg hereby accept the 2001 Insurance Program OOW) submitted by Frank Cowan Company Limited for a premium of $105,817 as quoted with deductibles of $2,500 for the twelve month period commencing December 31, 2000. "Carried" No. 8 Moved by Councillor Smith Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg hereby accept the external auditing proposal submitted by Millard, Rouse and Rosebrugh for a fee of $28,780 plus GST for the 2000 municipal audit; AND THAT in accordance with Section 86 (1) of the Municipal Act, R.S.O., Chapter M.45, as amended, Council be presented with a by-law for the purposes of appointing Douglas R.W. Slade, CA, of Millard, Rouse and Rosebrugh as municipal auditor for the 2000 and 2001 fiscal years, to be reviewed annually thereafter. "Carried" M. N. em*� No. 9 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg recommend to Oxford County Council that the lands consisting of Lot 53, Plan 41M-133, Parts 3 & 4, Registered Plan 41R-6459, Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Part Lot Control Agreement with the applicant. "Carried" No. 10 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the correspondence from the Town of Laurentian Hills regarding the use of the Adams Mine by City of Toronto for a waste dump, be received and filed. "Carried" No. 11 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the London District Catholic School Board's Draft Education Development Charges Background Study, be received and filed. "Carried" No. 12 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg recommend to the Oxford County Council that a procedure for a replacement for County Council Councillor with an alternate Area Councillor be considered and provided for in the event of absence of the member. "Carried" By -Laws The following By -Laws received three readings and were finally enacted: 1. By -Law 2952 - To Authorize the Conveyance of Certain Lands ((Liptak) 2. By -Law 2953 - To Authorize a Lease Agreement (OPP Facilities) Notice of Motion ^ O. Closed Session No. 13 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" Council moved into Executive Closed Session at 9:24 p.m. Meeting adjourned at 9:25 p.m. MAYO A.O./ L K