010212 Regular Council Meeting Minutes1 Z
FEBRUARY 12TH. 2001
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Monday, February 12d', 2001 at 7:00 P.M. in the Council Chambers, Tillsonburg,
Ontario.
PRESENT: Mayor I. Horton, Councillors: D. Beres, F. Lewis, S. Molnar, and R.
Smith
ORDER OF BUSINESS:
A. Closed Session
No. 1 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Council move
into Executive — Closed Session.
"Carried"
B. Adoption of Minutes — January 22nd, 2001
No. 2 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of
Council under date of January 22nd, 2001 be adopted as printed and
circulated.
"Carried"
C. Adoption of Agenda
No. 3 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as
prepared for the Council Meeting of February I e, 2001 be adopted.
"Carried"
D. Declarations — Municipal Conflict of Interest Act
None
E. Presentations
�` 1. Mrs. Ada Moore — Volunteer of the Month Award
Mayor Horton presented Mrs. Moore with the `Volunteer of the Month'
Award
F. Appointments/Delegations
1. Scouts Canada, Big Creek District, to `woggle' the members of Town
Council
Representatives from the local Scouts were present to `woggle' the Mayor
and members of Town Council.
2. Lucy P. Gaynor RE: Excessive Noise
Ms. Gaynor appeared before Council to address concerns of harassment.
Mayor Horton assured Ms. Gaynor that her concerns would be discussed
at the next Police Services Board meeting.
3. Mr. Rick Saxby RE: Proposed Lake Lisgar Youth Cultural Centre
?ONIN Mr. Saxby appeared before Town Council.
He advised that the residents of Ross Street would be asking Council for
information that they have not been able to obtain.
4. Mr. Chuck Smith, Airport Advisory Committee Member/MAAC Member
RE: MAAC World Event - 2002
Mr. Chuck Smith, Mr. Phil Harris and Mr. Gerry Shaw addressed Council
promoting the MAAC World Event — 2002 and asked for Council's
support regarding the promotional sign.
The date of the event is July 12th, 2002.
Town Council passed the following resolution:
No. 5 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT Town
Council approve the design of a sign promoting the MAAC World
Event 2002 and the Tillsonburg Airport.
"Carried"
Mr. Gerry Shaw presented Town Council with an official MAAC flag.
/Oft� 5. Mr. Mark Renaud, Vice -President, Tillsonburg Hydro Inc.
Mr. Renaud appeared before Council. Copies of his presentation were
circulated.
G. Committee of Adiustment
None
H. Public Hearings
1. Application to Amend Sub -Division Agreement — County Contracting of
Wheatley Inc.
i) Report from County Planner
Mr. Jim Hill, County Planner, appeared before Council, and reviewed the
County report. He noted that the recommendation in the report does not
support the application.
?Oft� Mr. Lawrence Beckett appeared before Town Council in support of the
application, emphasizing that he had been told by staff of both the Town
and County that he would be able to develop the lots through minor
variances. Mr. Beckett asked that Council override the one condition.
The CAO advised that current traffic on the rail line is minimal. One set
of lines had been removed, and believes CN is leaving the remaining lines
just to keep it open, and their options open. CN is unwilling to commit to
abandonment of the rail lines. This is effecting not only this subdivision,
but others in Tillsonburg as well.
The CAO added, with the railway taking this position, there may not be
very much flexibility. He advised that he would be prepared to meet with
the railway to see if there is any flexibility.
Councillor Beres suggested deferring the matter, giving Council and staff
an opportunity to review the issue more thoroughly.
No. 6 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the
Council for the Town of Tillsonburg deny the request to amend the
subdivision agreement for the subject property to reduce the
required setback from the CN rail right-of-way for lot 20, in
'� Registered Plan 41M-167 (32T-89012) for the following reason:
1) At this time, the Canadian National Railway (CN Rail) has
not provided any indication that they would approve of
reducing, or eliminating, the requested 15m (49.2 ft.)
building setback requirement with respect to this property.
"Deferred"
2. Application for Consent — Veldman/Scholten (B-119/00)
i) Report from County Planner
Mr. Jim Hill, County Planner, appeared before Council, and reviewed the
County report.
No persons appeared in support of, or opposition to, the subject
application.
It was noted the driveway entrance would be safer off of Victoria Street,
rather than Broadway.
No. 7 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the
Council for the Town of Tillsonburg advise the Oxford County
eol� Land Division Committee that it is in favour of the consent
application of Justus Veldman & Harlene Scholten, for property
located at 389 Broadway, subject to the following conditions:
1. If required, the applicant enter into a standard Severance
Agreement with the Town of Tillsonburg, to the
satisfaction of the Town.
2. The Clerk of the Town of Tillsonburg advise the Secretary -
Treasurer of the Land Division Committee that all
requirements of the Town, financial, services and otherwise
have been complied with.
"Carried'
I. Reports
1. Director of Operations RE: Glendale Drive Extension
Background Information:
i) Public Notice
ii) Petition (received by Council — November 6 h, 2000)
The following is correspondence was received:
i) Jerry E. Turner
''� ii) John Moylan and area residents
Further consideration to be given to the issue. Staff are to look at the
ramifications if Glendale Drive is not extended. A decision is expected by
March 5"
No. 4 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff
Report from the Director of Operations regarding the extension of
Glendale Drive to Quarter Line Road from Andover Avenue, dated
February 6, 2001, be received.
"Carried"
2. Director of Operations RE: Janitorial Services
No. 8 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff
Report from the Manager of Parks and Facilities and the Director
of Operations dated February 7, 2001 be received and the
recommendations contained therein be adopted.
"Carried"
3. Director of Corporate Services RE: Appointments By -Laws
Comments from residents:
•
John Moylan addressed Council on behalf of residents of the
Glendale Drive area who oppose the extension of Glendale
Drive
•
A copy of his remarks were filed for the record.
•
Mr. Rick Watters, also addressed Council.
•
He reported blinding areas, at certain times of the day.
•
Entrances and exits from Glendale High School are a concern.
•
He reported accidents at both the Moylan and Linton
properties ... an unsafe corner.
•
David Brown, a Glendale Dr. resident, noted that there are
many buses and cars going into Glendale High School.
•
Exiting traffic from Glendale High School is forced to turn
right most times now.
•
There is a concern that many will turn left, into the subdivision.
•
Jerry Turner, 83 Glendale Drive, is concerned that the roadway
would become a speedway, without widening the road,
upgrading the road and putting in sidewalks. He asked who
would pay for sidewalks (developer or owners).
•
Mr. Prouse advised that there are times of the day (8:15 am;
2:15 pm) when he does not try to leave his driveway, as there is
more than enough traffic on the road now.
Further consideration to be given to the issue. Staff are to look at the
ramifications if Glendale Drive is not extended. A decision is expected by
March 5"
No. 4 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff
Report from the Director of Operations regarding the extension of
Glendale Drive to Quarter Line Road from Andover Avenue, dated
February 6, 2001, be received.
"Carried"
2. Director of Operations RE: Janitorial Services
No. 8 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff
Report from the Manager of Parks and Facilities and the Director
of Operations dated February 7, 2001 be received and the
recommendations contained therein be adopted.
"Carried"
3. Director of Corporate Services RE: Appointments By -Laws
Aoft` No. 9 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT By -Law
No. 2962, being a by-law to appoint the following officers and
employee positions as Deputy Clerks for the Town of Tillsonburg
for the purpose of commissioning and subscribing oaths and
affidavits, be presented to Council for enactment:
• Manager of Customer Services
• Community Development Coordinator
• Records Management Coordinator; and
• Council Coordinator;
AND THAT By -Law 2960, being a by-law to appoint Bob Allison
as Deputy Chief Building Official/By-Law Enforcement Officer of
the Town of Tillsonburg be presented to Council for enactment;
AND THAT By -Law 2961, being a by-law to appoint Kathleen
Musselman as By -Law Enforcement Officer of the Town of
Tillsonburg, be presented to Council for enactment.
"Carried"
4. Director of Corporate Services RE: Risk Management Report
No. 10 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff
e.r, Report dated February 5, 2001 prepared by the Director of
Corporate Services regarding the Risk Management Report, be
received for information.
"Carried"
5. Director of Corporate Services RE: 2000 Hospital P.I.L. (Report from
Revenue Officer)
No. 11 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the
report of the Revenue Officer dated February 7h, 2001 to levy the
2000 Payment In Lieu of Taxes against the Tillsonburg District
Memorial Hospital be received and the recommendation contained
therein be adopted.
"Carried"
J. Communications
1. Town of Caledon RE:
i) Protocol for Joint Capital Projects
No. 12 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the
Council of the Town of Tillsonburg support the Town of Caledon's
resolution with respect to protocol for joint capital projects.
"Carried"
ii) Agricultural Funding Extension
No. 13 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the
Council of the Town of Tillsonburg support the Town of Caledon's
resolution with respect to agricultural funding extension.
"Carried"
K. Information
1. County of Oxford RE: Restructuring of LPRCA Board
2. Mr. Douglas W. Gilbert RE: Hog Operation Approval in South-West
Oxford
i) Township of South-West Oxford — Response to Mr. Gilbert
3. Township of South-West Oxford RE: New Hospital — Woodstock
L. Resolutions
1. To re -schedule Council Meeting of February 2e to March 5th, 2001
No. 14 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the next
regular meeting of Council be scheduled for Monday, March 5`h,
2001, rather than Monday, February 26th, 2001.
"Carried"
M. By -Laws
The following By -Laws received three readings and were finally enacted:
1. By -Law 2960 - To Appoint a Deputy Chief Building' Official/By-Law
Enforcement Officer
eol*� 2. By -Law 2961 - To Appoint a By -Law Enforcement Officer
AO*&, 3. By -Law 2962 - To Appoint Officers and Employees for the Town of
Tillsonburg (Deputy CIerks)
4. By -Law 2963 - Interim Levy By -Law
5. By -Law 2964 - To Appoint Members to Various Boards and Committees
The following By -Laws was defeated:
1. By -Law 2958 - To Authorize the Sale of Land to Nandor Szucsko
N. Notice of Motion
Meeting adjourned.
Mayor
oo'b,
A"1
CAO/Clerk