220217 Tillsonburg Airport Advisory Committee MinutesPage 1 of 4
The Corporation of the Town of Tillsonburg
Tillsonburg Airport Advisory Committee
February 17, 2022
5:30 p.m.
Electronic Meeting
MINUTES
Present: David Brandon, Dan Cameron, Emily Crombez, Councillor Gilvesy, Mark
Renaud and Valerie Durston, Jeff Miller
Absent with Regrets: Euclid Benoit, Jeff Dean
Also Present:
Carlos Reyes, Director of Operations and Development
Richard Sparham, Manager of Public Works
Lisa Davidson, Loomex
Tracy Hird, Public Works Co-ordinator
1) Call to Order
The meeting was called to order at 5:30 p.m.
2) Adoption of Agenda
Resolution #1
Moved by: Jeff Miller
Seconded by: Valerie Durston
THAT the Agenda as prepared for the, February 17, 2022, be adopted.
Carried
3) Minutes of the Previous Meeting
Resolution #2
Moved by: Deb Gilvesy
Page 2 of 4
Seconded by: Dan Cameron
THAT the Minutes of the Tillsonburg Airport Advisory Committee meeting dated
January 20, 2021, be approved.
Carried
4) Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5) General Business and Reports
a) Updated DRAFT Operating Reports - Staff
Staff has circulated the operating reports.
It was recommended for staff to review the reports again as there is some
information that is not pertaining to the Tillsonburg Airport. Once they have been
updated they should be re-circulated to the committee for review.
b) Hangar Updates – Staff
Staff reported that they have received two new applications for two hangars
located between G1 and G2. The applications are currently being reviewed by
the Chief Building Inspector. He will be providing comments or approval hopefully
by the end next week.
It was commented that the new application process is already not being followed
as the 10 day response period deadline from staff has exceeded gain. Staff
indicated that the application was submitted to the Airport Manager and not
submitted to the CBO until last week. Going forward, all applications will be sent
to a general group email address that will be sent to all required staff. It is
working with staff to get this email address up and running.
Staff will discuss this process again before next meeting. There may be new
software coming in the near future for a tracking mechanism.
Until there is a new Airport Manager, emails can be sent to the Manager of Public
Works for questions or to forward confidential information.
c) Master Plan Update – Staff
Update on Hydro Supply
Staff indicated that ERTH has requested Autocad files that will be sent through.
No timeline has been provided. It is progressing slowly due to the winter season.
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Taxiway Construction Update
Nothing has been advanced at this point due to the weather conditions. Staff is
confident the work will be complete by the deadline. Asphalt will be installed by
May or June.
Airport Fence and Gate Installation
Staff is proceeding with the Contractor. Locations will be staked out in the next
week or two to prepare for locates. Project will be complete by the deadline.
End of Runway Trees – Staff
Staff is currently working on the scope of work and will connect with Jeff Miller
offline to get his opinion and input. We may need to go out for an RFQ for stump
removal.
Staff met with the owners of the trees beyond Town property in June or July last
year and started negotiations. Staff has more investigation work that needs to
take place to see if the land will be available for farming. Staff commented that
the first priority is to take care of the trees within our property. This will also
provide us with information as to why the land is so wet. Staff will reach out to
the LPRCA to assist in inspecting the trees.
d) RATI Funding Update
No new information.
It was questioned if the ramp is going to be expanded. Staff stated it will be
based on available budget is available.
e) Safety Spreadsheet – Staff
Concerns regarding snow removal operations were not acceptable. Staff
researched the contract and communicated wi th the contractor. Through these
consultations with the contractor, the committee was informed that snow removal
at the airport has been initiated on an on-call basis. The Town does not have a
set service level stated in the contract. Staff commented that costs will increase
by changing the contract.
Staff recommended the issue be investigated and brought forward prior to the
next winter season. Loomex offered to provide winter maintenance training to the
current winter maintenance contractors. Committee members agreed that going
forward it should be an annual training event.
f) Fuel Sales and Airport Movement - Staff
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Staff presented the current data of Fuel Sales and Airport Movements.
6) New Business
David Brandon has a signed offer for purchase of the flight school. The
purchaser is the former manager of the Waterloo Flight Center. He believes
he is an excellent candidate for the purchase. The proposed closing date is
April 1st, 2022.
Mark Renaud expressed disappointment that Oxford County is not providing
any funding to the airport in 2022 as it is an important piece of infrastructure
to the County.
7) Next Meeting
March 31st, 2022 at 5:30 p.m.
8) Adjournment
Resolution #3
Moved by: Emily Crombez
Seconded by: Jeff Miller
THAT the February 17th, 2022 Tillsonburg Airport Advisory Committee meeting be
adjourned at 6:42 p.m.
Carried