011112 Regular Council Meeting Minutesl�1
A"�
MINUTES: Meeting for the Committee "Open Council'
Review Access:* Public ) Private
MINUTES
Iv 121101
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday November 12, 2001 07:40 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Public Meetings
Delegations
Community Services
Operations
Corporate Services
Information Items
Items of Public Interest
By -Laws
Closed Meeting Session continued
Committee of the Whole Report
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
> No. 1 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive
Closed Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
> None
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MINUTES: Meeting for the Committee "Open Council"
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> DOctober 22, 2001
No. 2 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of
October 22nd, 2001 be adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of November 12th, 2001 be adopted, as amended.
"Carried"
PUBLIC MEETINGS
1. Application for Zone Change - Ross and Mary Stewart D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Mr. Paul Michiels, County Planner, appeared before Council and reviewed the attached
report, with respect to the subject application.
roo1 Mr. Michiels circulated a letter received from Mary Norman indicating objection to the
application.
In response to a question from Council, Mr. Michiels indicated that the individual(s)
operating a home occupation, must reside in the dwelling.
Mr. and Mrs. Stewart were present in support of the subject application.
No other persons appeared in support of, or opposition to, the subject application.
As directed by Council, the proposed resolution was amended to limit a maximum total
number of six residents in the 3 guest rooms.
Councillor Molnar suggested that reference be made in the proposed resolution indicating
that the intent of the subject application was to accommodate seniors. The proposed
resolution was amended accordingly.
The following resolution was passed by Council.
Resolution
> No. 4 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town
of Tillsonburg approve the rezoning of the subject lands owned by Ross and Mary
Stewart, located at 16 Delevan Crescent, on the southeast corner of Delevan
Crescent and Second Street, from "Residential Type 1 (R1)" to Special
,^, "Residential Type 1 (R1-18)" to permit a maximum of 3 guestrooms on the ground
floor to be operated within an existing single detached dwelling, to accommodate
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MINUTES: Meeting for the Committee "Open Council"
seniors.
"Carried"
Mr. Michiels was directed by Council to prepare written communication to Ms. Mary
Norman, advising of Council's discussion and decision.
DELEGATIONS
2. Mr. Graeme Somerville, Vice -President of Marketing, JPH International RE: Presentation to the
Town of Tillsonburg... Distinction Award 2001 Gold Medal Winner for "Innovative Service Deliver
in Municipalities"
Mr. Graeme Somerville, of JPH International, appeared before Council to celebrate the Town of
Tillsonburg's recent success in being awarded the Distinction Award 2001 Gold Medal for "Innovative
Service Delivery in Municipalities".
Mr. Somerville presented a plaque to the Town of Tillsonburg in recognition of this achievement.
3. Mr. Rick Miggens, Tillsonburg Business Improvement Area RE: New Christmas Lights
Please refer to the 2nd and 3rd photos (attached).
Mr. Rick Miggens, representing Tillsonburg B.I.A., appeared before Council to advise of the purchase of
,•� new Christmas Lights for the downtown area of Tillsonburg.
COMMUNITY SERVICES
OPERATIONS
4. Municipal Parking Lot 5A Reconstruction
Presented By: Director of Operations
Racnhitinn
> No. 5 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Staff Report from the
Director of Operations dated November 5, 2001 be received;
AND FURTHER THAT reconstruction of Municipal Parking Lot 5A be awarded to
Viewcon Construction of Woodstock at a cost of $56,924.00;
AND FURTHER THAT the total cost of $72,000 be financed from the parking
reserve.
"Carried"
eol� 5. Solid Waste - Proposed Transfer to County in 2002 D
Presented By: Director of Operations
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MINUTES: Meeting for the Committee "Open Council"
Rpcnh itinn
> No. 6 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the revised Staff Report
from the Director of Operations dated November 5, 2001 be received;
AND FURTHER THAT early in 2002 a county wide comprehensive Best
Management Practice Study be carried out by a qualified consultant;
AND FURTHER THAT the County of Oxford proceed to set up a temporary
alternate recycling system including continued operation of the Town waste
transfer station commencing January 1, 2002 until the results of the Best
Management Practice Study can be implemented.
"Carried"
Following further discussion, the following resolution was passed by Council:
No. 7 Moved by Councillor Beres
Seconded by Councillor Molnar WHEREAS the sale of bag tags motivates
residents to dispose of solid waste by burning or depositing it in areas other than
the landfill site; and
WHEREAS the sale of bag tags is just another form of taxation;
r^1
THEREFORE BE IT RESOLVED THAT the Council for the Town of Tillsonburg
opposes the implementation of bag tags in the County of Oxford.
"Carried"
6. Mrs. Moma Fardella RE: Leaf Collection D
Resolution
> No. 8 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the correspondence from
Mrs. Fardella with respect to leaf collection be received.
"Carried"
CORPORATE SERVICES
7. Burninq By-law D
Staff Reports dated September 21, 2001 prepared by the Fire Chief and Director
of Corporate Services regarding an Open Burning By-law.
Resolution
> No. 9 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT By-law No. 2986 being a
pOft1 by-law to set regulations for preventing fires and to repeal By-law 1917 be
presented to Council for third and final reading.
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MINUTES: Meeting for the Committee "Open Council"
I`kh� "Carried"
8. Fire Services FTE Requirements D
This item was deleted from the Agenda.
9. Mr. Don Hadwin RE: John Pound Road D
Resolution
> No. 10 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the
correspondence from Mr. Don Hadwin expressing concerns with John
Pound Road be received and referred to the Town's By -Law Enforcement
Officer.
"Carried"
10. Lease Agreement for Accommodating Land Ambulance Services at the Tillsonburg Fire
Station D
Staff Report dated November 1, 2001 from the Fire Chief regarding Temporary
Land Ambulance Service accommodations and Staff Report dated November 6, 2001
from the Director of Corporate Services.
Resolution
> No. 11 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report
dated November 1, 2001 prepared by the Fire Chief regarding Temporary
Land Ambulance Accommodations and the Staff Report dated November
6, 2001 prepared by the Director of Corporate Services be received;
AND THAT By-law No. 2991 being a By-law to authorize the Mayor and
CAO/Clerk to
enter into an Agreement with the County of Oxford for purposes of
leasing space
for the provision of Tillsonburg Land Ambulance Services at the
Tillsonburg
Fire Station for a period commencing December 1, 2001 and terminating
December
31, 2003 be presented to Council for enactment.
"Carried"
11. Sign Regulating By-law D
Council is requested to consider the following resolution:
Resolution
> No. 12 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT By-law No. 2976
being a by-law to prohibit and regulate signs and other advertising
devices and the posting of notices within the Town of Tillsonburg be
presented to Council, as amended, for third and final reading;
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MINUTES: Meeting for the Committee "Open Council"
�..1 AND THAT By-law No. 2718 being a by-law to prohibit and regulate signs
and
other advertising devices and the posting of notices within the Town of
Tillsonburg be repealed.
"Carried"
INFORMATION ITEMS
12. October Culture Commission Minutes
13. Ministry of the Environment RE: Groundwater Supply under the Norfolk Sand Plain
14. Long Point Region Conservation Authority Minutes of October 3, 2001 [j
15. Dog Guides Canada RE: Sale of Raffle Tickets C)
ITEMS OF PUBLIC INTEREST
BY-LAWS
> 16. By -Law 2976 To Prohibit and Regulate Signs (3rd reading)
9
2976.doc
17. By -Law 2986 To Set Regulations for Preventing Fires and to Repeal By -Law 1917 (3rd reading)
010924 open burning bylaw.DOC
18. By -Law 2991 To authorize an Agreement between the Town and County of Oxford for
purposes of Providing Accommodation for Land Ambulance Services at the
Tillsonburg Fire Station (1st, 2nd and 3rd reading)
91 91
011108 land ambulance lease agreement.do 011106 land ambulance accomdoc
19. By -Law 2992 To Establish the Tillsonburg Parks and Recreation Advisory Board (1st and 2nd
reading only)
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MINUTES: Meeting for the Committee "Open Council"
Bylaw Parks and Recreation Advisor
20. By -Law 2993 To Amend Zoning By -Law 1994, as amended (Stewart) (1st, 2nd and 3rd
reading)
2993.tif
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 2991 to authorize an
Agreement between the Town and County of Oxford for purposes of providing
accommodation for Land Ambulance Services at the Tillsonburg Fire Station;
By -Law 2992 to establish the Tillsonburg Parks and Recreation Advisory Board;
and
By -Law 2993 to amend Zoning By -Law 1994, as amended (Stewart)
be introduced and read a first and second time and be referred to Committee of
the Whole for further consideration and this constitutes the first and second
reading thereof.
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law numbers
2976, 2986, 2991, 2992 and 2993.
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and
report on By -Law numbers 2976, 2986, 2991 and 2993, as passed in Committee
without amendment.
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 2976 to Prohibit and Regulate
Signs;
By -Law 2986 to Set Regulations for Preventing Fires and to Repeal By -Law 1917;
By -Law 2991 to authorize an Agreement between the Town and County of Oxford
for purposes of providing accommodation for Land Ambulance Services at the
Tillsonburg Fire Station; and
By -Law 2993 to amend Zoning By -Law 1994, as amended (Stewart)
be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same and place the Corporate Seal thereunto.
CLOSED MEETING SESSION CONTINUED
> No. 13 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into
Executive Closed Session.
"Carried"
COMMITTEE OF THE WHOLE REPORT
ADJOURNMENT
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Meeting adjourned at 11:21 p.m.
l hereby agree the contents of this document are accurate for the committee "Oben Council" who met on Monday November 12
.200107:00 PM.
Lana Verstraeten
Approval Received: (1 of 1)
Lana Verstraeten/Tillsonburg (Monday November
12, 2001 11:20 PM)
/01
/0"
Town of Tillsonburg
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