020513 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday May 13, 2002 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Community Services
Operations
Corporate Services
Information Items
Items of Public Interest
By -Laws
Closed Meeting Session continued
Committee of the Whole Report
Adjournment
CALL TO ORDER
F,
CLOSED MEETING SESSION
> No. 1 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive
Closed Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
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MINUTES: Meeting for the Committee "Open Council"
> None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> [April 22, 2002
No. 2 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of
April 22, 2002 be adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of May 13, 2002 be adopted.
"Carried"
PRESENTATIONS
> 1. Presentation of the Volunteer of the Month Award - Mr. Charlie Rogers
Mayor Horton presented the Volunteer of the Month Award to Mr. Rogers.
PUBLIC MEETINGS
2. Application for Consent - Frank & Maria Boterberg
Presented By: Mr. James Hill, Manager of Community and Strategic Planning, County of Oxford
Mr. Hill appeared before Council and reviewed the attached report.
Mr. Cliff McDowell was present, in support of the subject application, and noted that the
appearance of the proposed residence will be similar to the other residences in Hickory
Hills.
No other persons appeared in support of the application.
No persons appeared in opposition to the application.
The following resolution was passed.
Resolution
> No. 4 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town
of Tillsonburg advise the Oxford County Land Division Committee that it is in
favour of the creation of the residential building lot on the northeast corner of Baldwin
Street and Wilson Street proposed by Frank and Maria Boterberg, subject to the
following conditions:
1. The applicants enter into a standard Severance Agreement with the
Town of Tillsonburg, to the satisfaction of the Town of Tillsonburg.
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MINUTES: Meeting for the Committee "Open Council"
2. The Clerk of the Town of Tillsonburg advise the Secretary -Treasurer of
IA� the Land Division Committee that all requirements of the Town, financial,
services, and otherwise have been complied with.
"Carried"
3. Committee of Adjustment Application - Stephen & Heather Pelland (File A-07102) D
Presented By: Mr. James Hill, Manager of Community and Strategic Planning, County of
Oxford
i) Notice of Public Hearing
ii) County Report
Mr. Hill appeared before Council and reviewed the attached report.
No persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 5 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg
Committee of Adjustment approve application A-07102 for 19 Hunter Crescent,
subject to the following conditions:
1) If required, a building permit for the deck shall be issued within one year
of the date of the Committee's decision.
2) That the wooden deck not be enclosed or covered.
"Carried"
DELEGATIONS
>4. Mr. Clive Egan RE: 2002 Tim Horton's National Cycling Championships re Proposal for Road
Usage D
Mr. Egan appeared before Council and provided information with respect to the subject
request.
In addition to working towards obtaining the necessary permissions from the County of
Oxford and Town/Townships, Mr. Egan noted that he was working with Sergeant Horton
of the Tillsonburg detachment of the OPP.
Mr. Egan explained that Road Marshalls would be assigned to the route, approximately
every 50 feet. This would allow the passage of vehicles on the road shoulder, if
necessary, by property owners effected by the temporary road closure. He added,
however, that such passage should be kept to a minium, for the safety of all participants.
Mr. Egan further stated that, if necessary, the competition could be narrowed down to one
lane, in order to secure the corridor, but that would not be the preference.
It was noted that confirmation had been given by the Township of South-West Oxford.
Council directed that the effected property owners be contacted by Mr. Egan, and that Mr.
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MINUTES: Meeting for the Committee "Open Council"
Egan attempt to set up a public meeting. Council to be notified as well when a date is set
for the meeting. Council further suggested that the property owners be given an
opportunity to be involved as Road Marshalls.
Staff Direction: That a report be prepared for the next scheduled Council Meeting, being
May 27th, 2002.
Ra-nhitinn
> No. 6 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the request from Mr.
Clive Egan with respect to the 2002 Tim Horton's National Cycling
Championships be received, and that a staff report be prepared based on the
feasibility of road closure as indicated in the request.
"Carried"
COMMUNITY SERVICES
5. Recreation Advisory Committee Minutes - Brid-ge Recommendation Included D
Resolution
> No. 7 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Recreation Advisory
Committee Minutes of April 9th, 2002 be received.
"Carried"
ooks No. 8 Moved by Councillor Molnar
Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town
of Tillsonburg, upon recommendation of its Parks and Recreation Advisory Committee,
support that a new bridge be constructed at the end of Van Street, at the former location of the North
Bridge.
"Carried"
carried 3-1.
A vote was taken for Resolution No. 8.
Councillor Beres opposed the motion. All others supported the motion. The motion
Saff Direction: That Council have input into the project prior to it being sent to tender.
6. Recreation Advisory Minutes May 7, 2002 D
**Please note discussion on problems at Skateboard Park
Resolution
> No. 9 Moved by Councillor Lewis
Seconded by Councillor Molnar AND RESOLVED THAT the Recreation Advisory
Committee Minutes of May 7th, 2002 be received and referred to the 2003
Business Plan review process.
"Carried"
7. Tillsonburg District Chamber of Commerce RE: Re -location of Caboose D
1853180.tif
Resolution
> No. 10 Moved by Councillor Lewis
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MINUTES: Meeting for the Committee "Open Council'
Seconded by Councillor Smith AND RESOLVED THAT the
correspondence from the Tillsonburg District Chamber of
Commerce, dated April 18th, 2002, with respect to relocation of the caboose, be received.
"Carried"
OPERATIONS
8. Tender Results for Construction of Concrete Sidewalk and Curb & Gutter - Tender #T2002-008
Presented By: Director of Operations
Resolution
> No. 11 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff Report
from the Director of Operations dated April 29th, 2002 be received;
AND FURTHER THAT Tender T2002-008 - Construction of Concrete
sidewalk and Curb and Gutter - be awarded to N.Piccoli Construction of London,
Ontario at a cost of $88,417.62.
"Carried"
9. Tender Results for Hot Mix Asphalt Paving - Tender #T2002-009
Resolution
> No. 12 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report
from the Director of Operations dated April 29th, 2002 be received;
AND FURTHER THAT Tender T2002-009 - Hot Mix Asphalt Paving - be
awarded to Oxford Sand and Gravel of Woodstock, Ontario at a cost of
$226,274.95.
"Carried"
10. Replacement for Unit #80 - Road Grader D
Presented By: Director of Operations
Resolution
> No. 13 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report
dated April 25th, 2002 be received;
AND FURTHER THAT the 1995 Champion 710 road grader currently
leased from Sunrise Equipment Auctions, Norwich, Ontario be
purchased at the cost of $82,500 plus taxes and that a 14 foot mold board be installed at
an additional cost of $3,500 plus taxes.
"Carried"
11. Heart and Stroke Foundation of Ontario RE: Tillsonburg Big Bike Event - Request for Approval
of Ride Route f)
8827296.tif
Resolution
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MINUTES: Meeting for the Committee "Open Council"
> No. 14 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the route for the
Tillsonburg Big Bike Event, as organized by the Heart and Stroke
Foundation of Ontario, be approved, subject to satisfactory arrangements
for public safety being made with the Ontario Provincial Police,
Tillsonburg Detachment.
"Carried"
12. County of Oxford RE: Tillsonburg - North Area Servicing Strategy
a
North Area Servicinq Strategy
Resolution
> No. 15 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the
correspondence from the County of Oxford, dated May 8th, 2002, with
respect to the North Area Servicing Strategy, be received.
"Carried"
CORPORATE SERVICES
13.2002 Compensation Review D
Staff Report dated May 8, 2002 regarding a 2002 Compensation Review
Based on the evaluations of the consultants who submitted proposals, Council
directed Staff to present the following resolution for consideration:
Resolution
> No. 16 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report
dated May 8, 2002 regarding a Compensation Review be received;
AND THAT Council approves the proposal dated April 19, 2002
submitted by Watson Wyatt Worldwide in the amount of $35,915 -
$41,470 + expenses + GST.
"Defeated"
Recorded Vote:
Yea Nay
Beres, D. X
Horton, I. X
Lewis, F. X
Molnar S. X
Smith, R. X
14. Laptop Request from OPP
Staff Report dated May 11, 2002 regarding Laptop Request from OPP
19
�1 020511 Laptop Request from OPP.doc02051 I laptops opp.tif
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 17 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Staff Report dated May 11,
2002 regarding the laptop request from the OPP be received;
AND THAT Council approves loaning the Oxford Detachment of the Ontario
Provincial Police three replaced laptops prior to consideration of the Computer
Hardware Deployment Policy;
AND THAT the term of the loan shall cease at the time of the next Computer
Hardware Replacement Project with an option for the Town to renew the term.
"Carried"
15. 9-1-1 Service Contract
Staff Report dated May 11, 2002 regarding a 9-1-1 Service Contract
91
020511911 service contract.doc 020511 opp 91 l.tif
Resolution
> No. 18 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff Report dated May 11,
2002 regarding 9-1-1 Service Contract be received;
AND THAT Council of the Town of Tillsonburg hereby requests the County of
Oxford to request a formal costing for the provision of 9-1-1 Emergency
Communication Services for Oxford County, from the O.P.P.
"Carried"
INFORMATION ITEMS
16. Canada Day 2002 - May 6, 2002 Meeting Minutes, Canada Day 2001 Summary - Information Item
D
17. SAWC Minutes May 6, 2002 - Information Item D
18. Fly In Breakfast May 6, 2002 - Information Item D
19. Museum Advisory Committee Minutes April 25, 2002 D
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Ga
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MINUTES: Meeting for the Committee "Open Council'
20. Long Point Region Conservation Authority Minutes of April 3, 2002
a
LPRCA Minutes.ti,
21. City of Toronto RE: Request for Support regarding Implications of the Sale of Hydro One
9�
City of Toronto.til
22. County of Oxford RE: Public Notice - Application for Zone Change - George Gilvesy
a
Public Notice - Application for Zone Change - Gily(
23. The Ruffed Grouse Society of Canada - North Shore Chapter RE: 13th Annual Banquet - May
31st
The Ruffed Grouse Society.
ITEMS OF PUBLIC INTEREST
BY-LAWS
24. By -Law - Expropriation D
Presented By: David Morris
The following By -Law received three readings and was finally enacted:
By -Law 3021 - A By -Law to authorize application for expropriation for parking lot/parkland
Rk
1163136.tif
Resolutions
> Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3021 to authorize application for
expropriation for parking lot/parkland
be introduced and read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
/Oft� Moved by Councillor Smith
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of
the Whole for the purpose of considering By -Law number 3021.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law
numbers 3021 as passed in Committee without amendment.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3021 be given third and final reading and
the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
"Carried"
CLOSED MEETING SESSION CONTINUED
> No. 19 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into
Executive Closed Session.
"Carried"
No. 20 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT, in accordance with the Town of
Tillsonburg Procedural By -Law 2978, the curfew of 10:30 P.M. be extended for the
Council Meeting of May 13, 2002.
"Carried"
COMMITTEE OF THE WHOLE REPORT
ADJOURNMENT
> Meeting adjourned at 11:35 p.m.
Approval Received: (1 of 1)
Lana Verstraeten/Tillsonburg (Thursday May 23,
2002 10:39 AM)
Town of Tillsonburg
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