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021112 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" t4,11\ Review Access: • Public , Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Tuesday November 12, 2002 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Public Meetings Delegations Community Services Operations Corporate Services Information Items Items of Public Interest By -Laws Closed Meeting Session continued Committee of the Whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > No. 1 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Iv Page 1 MINUTES: Meeting for the Committee "Open Council" 10� MINUTES & BUSINESS ARISING OUT OF THE MINUTES > DOctober 28, 2002 No. 2 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of October 28th, 2002 be adopted. "Carried" ADOPTION OF AGENDA > No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting of November 12th, 2002 be adopted. "Carried" PUBLIC MEETINGS 1. Committee of Adiustment Application - Mr. Henry Dalm (File A-39102) D Presented By: Mr. Paul Michiels, Planner, County of Oxford /00*N Notice of Public Hearing... [!f Report from the County Planning Department... A39-02-TIL.pdi In the absence of Mr. Michiels, the CAO reviewed the attached report. No persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution > No.4 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Tillsonburg Committee of Adjustment approves application A-39102 for 32 Bobolink Drive, subject to the following conditions: 1. That a building permit be issued within one year of the date of the Committee's decision; 2. That the applicants submit a revised OLS survey, if required, to the satisfaction of the Town's Chief Building Official. "Carried" 2. Committee of Adiustment Application - Pioneer Petroleum Management Inc. (File A-40102) 1J Presented By: Mr. Paul Michiels, Planner, County of Oxford Page 2 AW MINUTES: Meeting for the Committee "Open Council" Notice of Public Hearing... 1!f Report from the County Planning Department... A40-02-TIL.pol The CAO reviewed the attached report. Mr. Jim Woods, Construction and Development Manager for Pioneer Petroleum Management, appeared before Council asking for support of the application. Mr. David Shepherd appeared before Council in support of the subject application. He presented Council with the attached petition, in support of the application. Ef Petition.pdf No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution > No.5 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-40102 for 115 & 123 Simcoe Street subject to the following conditions: 1. That a building permit be issued within one year of the date of the Committee's decision. 2. That the application be amended to replace the two requested minor variances, with the following variance: "Relief from Section 12.2.2.2.6, Exterior Side Yard, to reduce the required exterior side yard from 9.0 m (29.5 ft) to 8.4 m (27.6 ft) to allow for the construction of a car wash" 3. The applicant shall submit a site plan application for the properties to demonstrate that the property will comply with the landscaped opens pace, planting strip, parking and other site design requirements and that such site plan shall receive approval by the Town; 4. That the two properties (115 Simcoe Street and 123 Simcoe Street) be legally merged as one property under identical ownership. "Carried" 3. Committee of Adjustment Application - Mr. Steve Cus [ Presented By: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Hearing... Page 3 MINUTES: Meeting for the Committee "Open Council" Report from the County Planning Department... A41-02-TIL.pol The CAO reviewed the attached report. No persons appeared in support of, or opposition to, the subject application. The following resolution was passed. RP_Snln inn > No.6 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-41/02 for 2 Crocus Avenue on the condition: 1. That a building permit be issued within one year of the date of the Committee's decision. "Carried" 4. Committee of Adiustment Application - Mr. Donald Bradstreet (File A-42102) D Presented By: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Hearing... Report from County Planning Department... A42-02-TIL.pol The CAO reviewed the attached report. No persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution > No. 7 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-42102 for 1 Sinclair Drive, subject to the following conditions: 1) No portion of the deck which encroaches into the required rear yard more than 1.5 m (5 ft) shall be covered or enclosed; and 2) That a building permit be obtained for the existing deck within one year, if required. "Carried" DELEGATIONS ?0%� > 55. Tillsonburg Treatment Plant Odours Treatment Plant Odours Page 4 MINUTES: Meeting for the Committee "Open Council" Comments from the County of Oxford RE: Complaints Regarding Sewage Treatment /OWN Plant Odours... N County.pdf Complaints RE: Sewage Treatment Plant Odours: r a Mr.Gary Seitz... Seitz.pdf David A. Prince... Prince.pdf Andrew Hutchinson... Hutchins m.pdf Terry Wilson... Wilson.pdf Doug and Marg Byers... Byers.pdf • Mr. John Braum, County of Oxford, and Mr. Don Ford, Supervisor of Operations for Oxford South, appeared before Council. • Mr. Braum presented history with respect to the plant. • It was noted that prior to the County assuming operations, OCWA (Ontario Clean Water Agency) were contracted to operate the plant. • Mr. Braum advised of steps that have been taken to attempt to correct the problems at the plant. • Mr. Braum noted that the County is currently working with industry in Tillsonburg to comply with the County's Sewer Use By -Law. • He advised that concerns have been taken to two consultants, and well as neighbouring municipalities with similar concerns. • Responses are expected from the consultants this week. • Mr. Braum advised of plans to approach and survey residents that experience problems with the situation. • Mayor Horton noted in the past there have been rather isolated instances with odour problems, however this year there has been a widespread problem. • In response to a question with respect to the plant's capacity, Mr. Braum confirmed that the plant is not working at its designed capacity. It should be adequate for the next five to seven years. • The problem appears to be when a substantial amount of specific substances enters the system. As noted above, the County is working with industry. • Mr. Braum noted that a Master Plan will be developed. • In response to a question, Mr. Braum stated that in the future a new or additional plant would likely be in the same location. • It was noted that the County is on record as supporting a best management practices. • Currently they have been trying to abate the odours, using an air -base oxidizer. • Mr. Braum advised that sampling of each of the sources of odour for quantification Page 5 MINUTES: Meeting for the Committee "Open Council" would take approximately a month to assess and diagnose. t40*1N • Development of odour panel would be Mr. Braum's recommendation. It would take three or four months to develop the panel and identify sources that are impacting the neighbours. • If it is required that the aerobic digesters be covered, it would take approximately a year to engineer and install. • Mr. Braum will continue to work towards a solution to control the odours. COMMUNITY SERVICES 6. Airport Advisory Committee Minutes October 2, 2002 Please note that there are two recommendations contained in the Minutes of October 2, 2002. Resolutions > No. 8 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Airport Advisory Committee Minutes of October 2, 2002 be received. "Carried" No. 9 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Council endorse and adopt the Terms of Reference as presented for the Airport Advisory Committee. "Carried" No. 10 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the $3,482.00 received from the WSAC Committee, representing admission fees collected, be placed in the Airport reserves for a future Capital Project. "Carried" 7. Airport Advisory Committee Minutes of September 12, 2001 D Recommendation contained in item E Resolution > No. 11 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Airport Advisory Committee Minutes of September 12, 2001 be received. "Carried" No. 12 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the correspondence dated September 11, 2001 from the Canadian Harvard Aircraft Association be received, as contained in the Airport Advisory Committee Minutes of September 12, 2001, and that Council authorize the erection of the said sign. "Carried" Page 6 MINUTES: Meeting for the Committee "Open Council" OPERATIONS CORPORATE SERVICES INFORMATION ITEMS 8. Museum Advisory Committee Minutes October 3 & 24, 2002 9. Cemetery Advisory Committee Meeting Minutes 10. Public Notice -Application for Zone Change - Peter & Jacoba Retsinas C5 Public Notice... 11. Public Notice -Application for Official Plan Amendment -Rock Developments Inc. D Public Notice... ITEMS OF PUBLIC INTEREST RESOLUTIONS 12. Appointment to Non -Profit Housing Corporation No. 13 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT Mrs. Nan Rinsma be appointed to the Board of Directors of the Town of Tillsonburg Non -Profit Housing Corporation. "Carried" BY-LAWS > The following By -Laws were given first and second reading: ?"%,) 13. By -Law 3039 - Cemetery By-law 6 Page 7 MINUTES: Meeting for the Committee "Open Council" A''h) 14. By -Law 3040 - Airport Advisory Committee By -Law F1 Resolutions Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3039 to amend By -Law 2947 establishing the Tillsonburg Cemetery Advisory Board; and By -Law 3040 to establish the Tillsonburg Airport Advisory Committee be introduced and read a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law numbers 3039 and 3040. "Carried" The following By -Laws were given third and final reading: 15. By -Law 3036 - To establish the number of Elected Members of Council > By -Law 3036 - To establish the number of Elected Members of Council 91 By -Law Council number and composition 16. By -Law 3037 - To authorize the sale of certain lands on Broadway to David Leigh and Lori Graves By -Law Sale to David Leigh and Lori Graves Offer.tif Resolutions Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law numbers 3036 and 3037 as passed in Committee without amendment. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3036 to establish the number of Elected Members of Council be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3037 to authorize the sale of certain lands on Broadway to David Leigh and Lori Graves be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" /A� RESOLUTIONS Page 8 MINUTES: Meeting for the Committee "Open Council' No. 14 /0011 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Paragraph 10 of By -Law 2997 be the subject of a staff report for the next regular meeting of Council. "Carried" CLOSED MEETING SESSION CONTINUED > No. 15 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" COMMITTEE OF THE WHOLE REPORT E ADJOURNMENT Council moved out of Executive, and passed the following resolution No. 16 Moved by Councillor Beres 14, Seconded by Councillor Molnar AND RESOLVED THAT Mr. Phillip Esseltine be appointed to the Tillsonburg Hydro Inc. Board of Directors, effectively immediately. "Carried" Meeting adjourned. Approval Received: (1 of 1) Lana Verstraeten/Tillsonburg (Thursday November 21, 2002 12:01 PM) Town of Tillsonburg Page 9