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030310 Regular Council Meeting MinutesI •. MINUTES: Meeting for the Committee "Open Council" Iv Review Access: • Public Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday March 10, 2003 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Community Services Operations Corporate Services Information Items Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Committee of the Whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > No. 1 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF eaq1 > None MINUTES & BUSINESS ARISING OUT OF THE MINUTES > FjFebruary 25, 2003 No. 2 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Council Minutes of February 25th, 2003 be adopted. "Carried" ADOPTION OF AGENDA > No. 3 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Agenda as prepared for the Council Meeting of March 10th, 2003 be adopted. "Carried" PRESENTATIONS 1. Volunteer Recognition Award ... Chuck & Linda Smith and Phil Harris D Presented By: Mayor Horton > Mayor Horton presented Volunteer Recognition Awards to Mr. and Mrs. Chuck and Linda Smith, and Mr. Phil Harris in recognition of their volunteer contributions and involvement in the Model Aeronautics World Scale Championships held in Tillsonburg in 2002. PUBLIC MEETINGS 2. Application for Zone Change - Irene Gilvesy Presented By: Mr. Paul Michiels, Planner, County of Oxford Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the County Report, as attached. Mrs. Gilvesy, representing the applicant, appeared before Council. Mrs. Gilvesy has tentatively sold the property to Mr. and Mrs. Lessif, who also attended the meeting. No persons appeared in opposition to the application. e0%) It was confirmed that the intent of the future property owners is to build one single-family residence on the property. Page 2 MINUTES: Meeting for the Committee "Open Council" Following discussion, the following resolution was passed. Mayor Horton noted that the holding provision will preclude the possibility of there being an appeal. A By -Law to be possibly forthcoming at the next Council Meeting - March 24, 2003. Resolution > No. 4 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of Tillsonburg approve the application for Zoning By -Law Amendment submitted by Irene Gilvesy, whereby lands located on Lots 5, 47 & 48, Plan 41 R-1653 in the Town of Tillsonburg are to be rezoned from ' Development (D)' to 'Residential Type (R1)' with holding provisions to restrict the construction of a dwelling until such time as: Adequate services have been provided to the subject property; 2. An entrance permit has been obtained from the County of Oxford; 3. All three properties are formally merged as one property under identical ownership. AND FURTHER RESOLVED THAT the Council of the Town of Tillsonburg instruct the Oxford County Planning Office to prepare the necessary Zoning By -Law amendment for Council's consideration. "Carried" DELEGATIONS 3. Ms. Lucy P. Ga nor Gaynor.pdf 4. Taxi By -Law • Ms. Gaynor appeared before Council. • Mayor Horton assured Ms. Gaynor that he would pass on her concerns to Inspector Goodlett of the Oxford County O.P.P. • Ms. Gaynor to be copied on the correspondence to Inspector Goodlett. Presented By: Teresa Burton-McMerty • Ms. Teresa Burton-McMerty appeared before Council expressing concerns with respect to the Town's taxi by-law. • She noted concerns with respect to vehicles having to be taken to four specific garages for inspections; and a one-time mandatory driver training course. • Mayor Horton explained that the idea was to have four garages each year, and they Page 3 MINUTES: Meeting for the Committee "Open Council" would rotate for the follow years. 10� • Mayor Horton further explained that Council realizes that this was not the way to go, but it's too far along this year to change. It will be changed for next year. • Next year it will be opened up to any garage that wishes to participate in the inspections. Taxi companies will have the freedom of choice regarding fitness inspection checks after this year. • Mayor Horton noted that vehicles can be taken to the garage of choice for repairs. • With respect to the drive training course, Mayor Horton explained that the point of the course is to ensure a certain consistency and safety level at a standard that we have agreed upon. • Following further discussion, Mayor Horton asked Ms. Burton-McMerty to put her concerns and comments in writing. COMMUNITY SERVICES OPERATIONS 5. Discussion RE: Blue Box System (as requested by Councillor Molnar at Council Meeting of February 25, 2003) • Councillor Molnar noted some concerns with respect to the current Blue Box System. • It was noted that during restructuring, waste management was re -directed to the County Council level. Although Tillsonburg was not in agreement, Tillsonburg has accepted it. Tillsonburg has been working within the guidelines of the system. • The County has indicated, although not in official form, that the weekly blue box pick-up will be extended to a bi-weekly time frame, as early as April 2003. • This is a real concern, as is the lack of information from the County is also of concern. • It was noted that with the use of bag tags, the use of blue box will increase. • Mayor Horton noted that arrangements have been made to have County representatives at the next Council Meeting, March 24th, to discuss Well 13 and lawn watering. • It was suggested that waste management also be discussed at that time. • Staff direction was given for a report to be prepared as to the complaints that the Customer Service Centre has received with respect to waste management. CORPORATE SERVICES 6. Alzheimer Society RE: Permission to Conduct Tag Day - Saturday, June 21, 2003 Resolution > No. 5 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT permission be granted to the Alzheimer Society of Oxford to conduct its annual 'Tag Day' on Saturday, June 21st, 2003, in the Town of Tillsonburg. "Carried" 7. Dairy Queen of Tillsonburg RE: By -Law 2976 - Sign By -Law Resolution Page 4 MINUTES: Meeting for the Committee "Open Council" > No. 6 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the request from Dairy Queen of Tillsonburg, regarding By -Law 2976, be received and referred to the Chief Building Official for review and report back to Council. "Carried" INFORMATION ITEMS 8. Lona Point Reaion Conservation Authority Minutes of February 5, 2003 d RESOLUTIONS 9. Resolution to Change June 2003 Council Meeting Dates Proposal to Change the June 2003 Council Meeting dates from June 9th and 23rd to June 16th and 30th. Resolution > No. 7 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the regular Council Meetings for the month of June 2003 be changed to June 16th and 30th, for the Town of Tillsonburg. "Carried" BY-LAWS > ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED COMMITTEE OF THE WHOLE REPORT ADJOURNMENT > Meeting adjourned Approval Received: (1 of 1) 14q Lana Verstraeten/Tillsonburg (Thursday March 20, 2003 03:22 PM) Town of Tillsonburg Page 5