030428 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
O'`\ Review Access: • Public Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday April 28, 2003 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Fourth Quarter Reports - 2002
Community Services
Operations
Corporate Services
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Committee of the Whole Report
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
> No. 1
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
Iv
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MINUTES: Meeting for the Committee "Open Council"
/00� DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
> None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
>[`jApril 14, 2003
No. 2
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council Minutes of April 14th, 2003 be
adopted.
"Carried"
ADOPTION OF AGENDA
>No. 3
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of April 28th, 2003 be adopted.
"Carried"
PRESENTATIONS
?MN
> None
PUBLIC MEETINGS
1. Committee of Adjustment Application A-04103 - Aaron & Christine Seymour D
Presented By: Mr. Paul Michiels, Planner
Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed his
report, as attached.
No persons appeared in support of, or opposition to, the subject applications.
The following resolution was passed.
Resolution
>No. 4
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-04103 for 5 Fairview Street, subject to the following
conditions:
1) That the applicant submit a copy of the revised survey to the Town, to the
satisfaction of the Chief Building Official.
r O" 2) That no windows are other openings are permitted to be constructed along the
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MINUTES: Meeting for the Committee "Open Council"
westerly wall of the detached garage.
"Carried"
2. Glendale Drive Road Closing D
attached.
office.
Glendale.
12th.
Presented By: Mr. Paul Michiels, Planner
n
Public Notice Public Notice.01
Report from County Planning Department... OP11-76t .pdf
Report from CAO... Glendale Dr. Alternative.dc
Mr. Paul Michiels, Planner, County of Oxford, reviewed the County Planning Report, as
The CAO reviewed his report, also attached and explained the proposed resolution.
Mr. Morrison, developer, appeared before Council. He noted that he was not supporting
or objecting to the proposed motion. He was in attendance to observe, as they would like
to do something desirable for the residents.
Councillor Smith noted that Council's direction in 2001 was to not do anything more with
the subdivision until there was a plan for Phase II.
Mr. Morrison advised that a plan had been prepared, and his sitting at a local surveyor's
The CAO commented that it was his understanding that Council would have two plans for
Council commented that they would like an opportunity to evaluate the current status and
pursue the information that is available but has not been presented to Council. Council
would like to see a presentation of the final plan for the subject area.
Discussion was held as to which plan has legal authority.
Councillor Lewis moved to table the motion. Councillor Molnar seconded the motion.
It was noted that completed plans could been available at the next Council Meeting, May
Following discussion, the following resolution was 'tabled'.
Resolution
> No. 5
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT Tillsonburg Town Council advise
Oxford County Council that they are not in favour of an application to amend the Official
Plan to remove the 'future collector road' designation from a portion of Glendale Drive,
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MINUTES: Meeting for the Committee "Open Council"
located between Quarterline Road and Stoney Creek, to allow Town Council to consider a
request to close the connection of Glendale Drive across the Creek to through Traffic.
"Tabled"
DELEGATIONS
FOURTH QUARTER REPORTS - 2002
3. Corporate Services 2002 4th Quarter Report and Year End Report [)
Presented By: CAO
021231 140 taxes.doc
2002 Draft Surplus Report - and supporting schedule:
R 19
021231 2002 Draft Surplus.dc 021231 Draft Surplus Schedule.:
Resolution
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Corporate Services 2002 Fourth Quarter
Report and Year End Report be received.
"Carried"
COMMUNITY SERVICES
4. Summer Place Washroom Addition [j
Summer Place Washroom Addtion.i Summer Place Washroom Sketch Summer Place Tender Document.
Resolution
> No. 7
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff Report from the Director of
Community Services dated April 28, 2003 be received and
FURTHER THAT "Tender T400-2003-001 - Summer Place Washroom Addition be awarded to
Reid & DeLeye. at a cost of $64,800 GST extra, which includes the connection to the
existing sanitary sump.
"Carried"
5. AIRPORT ADVISORY COMMITTEE - GUIDELINES FOR REVIEW OF REQUESTS FOR SPECIAL
EVENTS D
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 8
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Director
of Community Services dated April 24, 2003 be received and the draft procedure for
'Guidelines for Review of Requests for Special Events' be adopted.
"Carried"
OPPRATIrWR
6. Tender Results Oxford Broadway Park Square [j
Presented By: Director of Operations
LAZ a
T2003-011 Tender results for Oxford Broadway Squa Oxford Broadway Park Square Tender Item
Rpe.nintinn
> No. 9
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Director
of Operations dated April 25, 2003 be received;
AND FURTHER THAT Tender T2003-001 - Oxford Broadway Park Square be awarded to
TCG Asphalt and Construction Ltd. of London at a price of $246,888.38.
"Carried"
7. Tender Results for Tender T2003-008 Parks Tractor and Mower Ej
Presented By: Director of Operations
Resolution
> No. 10
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report from the Fire
Chief/Fleet Manager dated April 14, 2003 be received;
AND FURTHER THAT Tender T2003-008 for a Tractor, Mower and Loader be awarded
to Chesterman Farm Equipment Inc., Tillsonburg, Ontario for the amount of $46,674.43.
"Carried"
8. Tender Results Cat Alley Parking Lot Storm Sewer Installation D
Presented By: Director of Operations
Q2003-4 Cat Alley Parking Lot and Storm SewE
Resolution
> No. 11
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report from the
Director of Operations dated April 25, 2003 be received;
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MINUTES: Meeting for the Committee "Open Council"
AND FURTHER THAT Tender Q2003-4 - Cat Alley Parking Lot Storm Sewer And Lisgar
!'"'`� Avenue Catchbasin Installations be awarded to Kirwin and Oatman Excavating Ltd. of
Tillsonburg, Ontario at a price of $31,005.39.
"Carried"
9. CEPA Assessment of Road Salts D
Rpcnhitinn
> No. 12
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the correspondence from Sifto -
Salt Institute of Canada, dated April 21, 2003, be received;
AND FURTHER THAT staff be directed to prepare a letter of support to be forwarded to
the agencies as contained therein.
"Carried"
CORPORATE SERVICES
10. Tax Adjustments - Section 357, 358 & 441 Municipal Act E)
Presented By: CAO
Resolution
> No. 13
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Staff Report dated April
23, 2003 regarding tax adjustments under Sections 357, 358 and 441 of the
Municipal Act be received;
AND THAT in accordance with Section 357, 358 and 441 of the Municipal Act,
Council hereby approves tax adjustments in the amounts of $63,861.77,
$59,808.07 and $11,770.76 respectively, as detailed in the report of the Revenue Manager
dated April 23, 2003, and the amounts attributable to the
requisitioning bodies be recovered based on their respective levy
portions.
"Carried"
11. Heart & Stroke Foundation of Ontario re: Big Bike Event Fj
Resolution
> No. 14
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of
Tillsonburg support the Heart and Stroke Foundation of Ontario's Big Bike Event,
scheduled for Friday, May 30th, 2003;
AND FURTHER THAT staff notify the O.P.P., Tillsonburg Detachment, of the event.
"Carried"
�1
12. Potential Canada Day Festival of Music & Art [�
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MINUTES: Meeting for the Committee "Open Council"
Presented By: CAO
Resolution
> No. 15
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the correspondence from the
Tillsonburg B.I.A. regarding a potential Canada Day Festival of Music and Art be received.
"Carried"
13. Request re: Canada Day Music Festival D
Resolution
> No. 16
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the program for the Canada Day
Festival of Music and Art be endorsed in principal and be referred to the Canada Day
Committee.
"Carried"
INFORMATION ITEMS
RESOLUTIONS
>RE: Appointment of Accessibility Advisory Committee
No. 17
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of
Tillsonburg appoint an Accessibility Advisory Committee to include those
applicants listed in the report of the CAO, as contained in the Executive Agenda of April 28th, 2003;
AND FURTHER THAT other members may be added in the future.
"Carried"
RY-1 AWR
14. By -Law 3055 To Authorize Agreement for Tax Support Services D
By -Law 3055 was given Three Readings.
15. By -Law 3056 To amend Zoning By -Law 1994, as amended (Saugeen Acres) D
By -Law 3056 was given Third Reading. First and Second
Reading was given April 14, 2003.
lj� 16. By -Law 3057 - To Amend Traffic By -Law 2997 D
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MINUTES: Meeting for the Committee "Open Council"
By -Law 3057 was given Third Reading. First & Second
Reading was given April 14, 2003.
Resolutions
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3055 to authorize an agreement for Tax
Support Services
be introduced and read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of
the Whole for the purpose of considering By -Law numbers 3055, 3056 and 3057.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law
numbers 3055, 3056 and 3057 as passed in Committee without amendment.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3055 to authorize an agreement for Tax
Support Services;
By -Law 3056 to amend Zoning By -Law 1994, as amended (Saugeen Acres); and
By -Law 3057 to amend Traffic By -Law 2997
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same
and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
> No. 18
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
No. 19
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT in accordance with the Town of Tillsonburg
Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of April 28th,
2003.
"Carried"
em%� COMMITTEE OF THE WHOLE REPORT
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MINUTES: Meeting for the Committee "Open Council"
ADJOURNMENT
> Meeting adjourned.
Approval Received: (1 of 1)
Lana Verstraeten/Tillsonburg (Friday May 02, 2003
03:57 PM)
Town of Tillsonburg
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