030925 Special Council Meeting Minutese"°1
VUNUTES: Meeting for the Committee "Open Council"
Review Access: • Public :: Private
MINUTES
Town of Tillsonburg
Special Meeting for the Committee "Open Council"
on
Thursday September 25, 2003 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order
Disclosure of Pecuniary Interest or
the General Nature Thereof
Adoption of Agenda
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance'
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session
Adjournment
CALL TO ORDER
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
ADOPTION OF AGENDA
> No. 1
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Agenda as prepared for the Special Council
Meeting of September 25, 2003 be adopted.
"Carried"
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WNUTES: Meeting for the Committee "Open Council"
CHIEF ADMINISTRATIVE OFFICER
1. Eye on Technology [I
Presented By: CAO
Further to my Memo attached, I have been pursuing this opportunity for
Tillsonburg to receive TV coverage in the American market. Attached is a
production outline which I have received today. I have requested and received a
copy of a sample production which is available for viewing. It is of excellent
production quality.
I would recommend the following:
that Council authorize the execution of the attached production order with the
costs being preapproved for the 2004 Business Plan on condition that
production start within the next 2 weeks (fall would be an excellent time to
shoot outdoor shots in Tillsonburg before the snow starts to fly. The producers
are prepared to do this)
that an adhoc production committee being made up of the Mayor, Chairman of the
Economic Development Committee and the CAO be appointed to have overall
supervision and input into the production
As noted in the contract, Tillsonburg will receive National coverage with
broadcasting taking place 50 times on CNBC and Tech TV as well as substantial
national print advertising . No other communities in Canada are slated for
production in the 2003/2004.
As time is of the essence, I would ask that this be added to the Agenda
Thursday.
Platinum's website is www.platinumtelevision.com if you want more information
on the company.
Regards
David Morris
Chief Administrative Officer
519 842-6428 Ext 227
Resolution
> No. 2
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town of
Tillsonburg authorize the execution of the production order from Platinum Television
Group, with the costs being pre -approved for the 2004 Business Plan on condition that
production start within the next 2 weeks;
e4� AND FURTHER THAT an Adhoc Production Committee be made up of the Mayor and
Chairman of the Economic Development Committee, and the CAO be appointed to have
overall supervision and input into the production.
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NNUTES: Meeting for the Committee "Open Council"
fA� "Carried"
2. Waste Collection Notices D
Resolution
> No. 3
Presented By: CAO
Moved by Councillor Beres
Seconded by Councillor Smith AND RESOLVED THAT the County of Oxford continue
with the same level of service of waste collection for the residents of Tillsonburg until a
review can be done, at the one year period.
AND FURTHER THAT such a review would be done jointly between this Council and
County representatives prior to the contract's first anniversary.
"Carried"
STAFF DIRECTION: To provide the above resolution to the County of Oxford Waste
Management Committee, and copy the Warden and Members of County Council.
OPERATIONS
110�
COMMUNITY SERVICES
CORPORATE SERVICES
3. Voice Over Report [J
Presented By: Director of Corporate Services
Resolution
No. 4
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT Council approve the upgrade to
Voice Over IP for the Customer Service Centre, the Corporate Office and the
Community Centre, to be financed over 5 years.
"Carried"
FINANCE
INFORMATION ITEMS
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MINUTES: Meeting for the Committee "Open Council"
/01IN RESOLUTIONS
4. Resolution RE: Northpark
Presented By: Director of Corporate Services
Resolution
> No. 5
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT Nesbitt Coulter be authorized to
act on behalf of the Corporation of the Town of Tillsonburg at the expense of John
Boersma, owner of Northpark Subdivision, for the de -listing of the southerly portion of
Plan 41 M-171, as authorized under Sections 143 and 146 of the Land Titles Act.
"Carried"
BY-LAWS
5. By -Law 3073 - To authorize the !ssuance of Debentures Ej
Presented By: Director of Finance
Resolution
Moved by Councillor Smith
010*1 Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3073 to authorize the issuance of
debentures
be introduced and read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of
the Whole for the purpose of considering By -Law numbers 3073.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law
numbers 3073, as amended, as passed in Committee without amendment.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3073 to authorize the issuance of
debentures
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same
and place the Corporate Seal thereunto.
r"� "Carried"
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MINUTES: Meeting for the Committee "Open Council"
ITEMS OF PUBLIC INTEREST
RESOLUTIONS
No. 6
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT Council approve lease agreements with Wayne
Casier, John Froese and Max Underhill's Farm Supply subject to a waiver being signed by Mr. Andre
Versnick.
AND THAT the resolution adopted from report D2002-38 be hereby repealed and that Royal Fence be
contracted for fencing the locations indicated in report D2003-38.
"Carried"
CLOSED MEETING SESSION
►NEW
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Town Council move into
Executive Closed Session.
"Carried"
ADJOURNMENT
> Meeting adjourned.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Thursday October 09, 2003
04:12 PM)
6
Town of Tillsonburg
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