031014 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
II
Review Access: •Public Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council
on
Tuesday October 14, 2003 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
> No. 1
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed
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MINUTES: Meeting for the Committee "Open Council"
Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
>CjSeptember 22, 2003
GSeptember 25, 2003
No. 2
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council Minutes of September 22nd and
25th, 2003 be adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of October 14th, 2003 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Application for Zone Change - Adolf and Inez Kunkel]
Presented By: Director of Corporate Services
The Director of Corporate Services, in the absence of the County Planner, reviewed the
attached report, as prepared by the County Planning Department.
Mr. Kunkel, the applicant, was present in support of the subject application.
No other persons appeared in support of, or opposition to, the application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of
Tillsonburg approve the attached Zoning By -Law amendment for the application submitted
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MINUTES: Meeting for the Committee 'Open Council"
`000, by Adolf and Inez Kunkel, whereby lands located at Pt. Lot 8, Concession 11 (formerly
Dereham), 243 Quartertown Line, in the Town of Tillsonburg, are to be rezoned from
'Development (D)' to'Residential Type 1 (R1)' to satisfy a condition of consent application
(#B-62103) to allow for the creation of a single detached residential building lot.
"Carried"
2. Removal of Holding Provision - Baldwin Place FI
Presented By: Director of Corporate Services
The Director of Corporate Services, in the absence of the County Planner, reviewed the
attached report, as prepared by the County Planning Department.
Mr. Smith, the applicant, was present in support of the subject application.
No other persons appeared in support of, or opposition to, the application.
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT By -Law 3076, to amend Zoning
By -Law Number 1994, as amended, be brought forward for consideration this date.
"Carried"
3. Tillsonburg Municipal Accessibility„ Plan
Presented By: Director of Corporate Services
Tillsonburg - MUNICIPAL ACCESSIBILITY PLAN.Finc, TillsonbL -Accessibility Plan.Final
DELEGATIONS
A6k� >
The Director of Corporate Services, in the absence of the County Planner, reviewed the
attached report, as prepared by the County Planning Department.
The following resolution was passed.
Resolution
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Town of Tillsonburg Municipal
Accessibility Plan be adopted.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
/104.) QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
4. Request for Proposal Results for Design Build Salt Shed - Public Works Ej
Presented By: Director of Operations
Resolution
> No. 7
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the report from the Roads
Manager dated September 29, 2003 be received;
AND FURTHER THAT the Request for Proposal Q2003-001 'Design Build Salt Storage
Shed', be awarded to P.K. Construction of Tillsonburg, Ontario at a cost of $61,418.00.
"Carried"
/0. 5.Opening Burning
Ell
Executive Summary bylaw 3072A By-law 3072.doc
Resolution
> No. 11
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3072, to restrict open
burning in the Town of Tillsonburg, be brought forward for consideration this date.
"Carried"
Ms. Candy Sitts appeared before Council, indicating approval of the proposed by-law, and
asking to be advised prior to the By -Law being considered for third reading.
COMMUNITY SERVICES
6. Hangar Construction - Tillsonburg Airport Ej
Resolution
> No. 8
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the quotation from Woolley
!"N Farm equipment for the construction of a 42'X 48' Hangar / Maintenance
Building at the Tillsonburg Airport in the amount of $20,143.13 be accepted.
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MINUTES: Meeting for the Committee "Open Council"
eow) "Carried"
Staff Direction: Councillor Lewis requested the Director of Community Services and
Director of Finance to develop a feasibility study to address the possibility of sponsorship
of hangars, to be brought forward with the 2004 business plans.
7. Taxiway Extension - Tillsonburg Airport Fj
Resolution
>No. 9
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the tender for the Airport Taxiway
Extension be awarded to George Burnett of Courtland for a sum of $32,782.98.
"Carried"
8. Columbarium Purchase Fj
Resolution
> No. 10
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the recommendation to purchase
?001� a 96 unit granite columbarium from Ingersoll — Tillsonburg Memorials for a price of
$28,500 not including applicable taxes, be approved.
"Carried"
9. Tillsonburg Public Library RE: Request to Amend Library Board By -Law
Library.pdf
Resolution
> No. 12
Moved by Councillor Molnar
Seconded by Councillor Beres
RESOLVED THAT the request from the Tillsonburg Public Library Board regarding an
amendment to the Library Board By -Law, be received and referred to the Clerk to bring
forward a By -Law.
"Carried"
CORPORATE SERVICES
10. Photocopier Request Fj
Presented By: Director of Corporate Services
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 13
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Staff Report dated October
8.2003 regarding the request for updated photocopier equipment be approved by
Council;
AND THAT the Town of Tillsonburg approve a 36 -month photocopier lease with
OE CANADA, at a yearly price not to exceed $35,000 plus applicable taxes.
"Carried"
11. Tony Soltis RE: Request to amend By -Law 5263
Request - By -Law 5263.pc
Resolution
> No. 14
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the correspondence from Mr.
r''\ Tony Soltis regarding By -Law 5263 be referred to the Director of Corporate
Services for review.
"Carried"
FINANCE
INFORMATION ITEMS
12. Long Point Region Conservation Authority - Minutes of September 312003 [
RESOLUTIONS
BY-LAWS
13. By -Law 3072 -To Restrict Open Burning [*J(to be considered for 1st and 2nd reading)
By-law 3072.doc
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MINUTES: Meeting for the Committee °Open Council"
14. By -Law 3074 - To Open Up and Establish Road Allowance (Bobolink) [j(to be considered for 3
readings)
Presented By: Director of Corporate Services
15. By -Law 3075 - To Amend Zoning By -Law 1994, as amended (Holding By -Law - Baldwin Place)
(to be considered for 3 readings)
baldwin place_removal of H_BYL.p
16. By -Law 3076 - To Amend Zoning By -Law 1994, as amended (Kunkel] (to be considered for 3
readings)
aaot,�
7-300.pdf
17. By -Law 3077 - To Authorize an Encroachment Agreement (Pickering) (to be considered for 1 st
and 2nd reading)
?006N 13
Encroachment By-Law.pd
69
Resolutions
> Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3072 to restrict opening burning;
By -Law 3074 to open up and establish a road allowance (Bobolink);
By -Law 3075 to amend Zoning By -Law 1994, as amended (Holding By -Law - Baldwin Place);
By -Law 3076 to amend Zoning By -Law 1994, as amended (Kunkel); and
By -Law 3077 to authorize an Encroachment Agreement (Pickering)
be introduced and read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of
the Whole for the purpose of considering By -Law numbers 3072, 3074, 3075, 3076, and 3077.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law
numbers 3074, 3075, and 3076 as passed in Committee without amendment.
"Carried"
Moved by Councillor Smith
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MINUTES: Meeting for the Committee "Open Council"
eo*N Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3074 to open up and establish a road
allowance (Bobolink);
By -Law 3075 to amend Zoning By -Law 1994, as amended (Holding By -Law - Baldwin Place);
By -Law 3076 to amend Zoning By -Law 1994, as amended (Kunkel); and
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same
and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
> No. 15
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into
Executive Closed Session.
"Carried"
ADJOURNMENT
> Meeting adjourned.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Wednesday October 15,
200310:32 AM)
Town of Tillsonburg
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