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031124 Regular Council Meeting Minutes9 MINUTES: Meeting for the Committee "Open Council" II Review Access: • Public ; Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday November 24, 2003 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations ,�►, Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Adjournment CALL TO ORDER CLOSED MEETING SESSION �1 Moved by Councillor Beres Seconded by Councillor Smith Page 1 1 MINUTES: Meeting for the Committee "Open Council" AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES [j > Moved by Councillor Beres Seconded by Councillor Smith AND RESOLVED THAT the Council Minutes of October 27th, 2003 be adopted. "Carried" ADOPTION OF AGENDA > Moved by Councillor Beres Seconded by Councillor Smith AND RESOLVED THAT the Council Agenda for the date of November 24, 2003 be adopted as presented. "Carried" PRESENTATIONS > 1. Presentation of Larry Crossett as Fire Captain >2. Presentation of Larry Staley as Fire Captain Presented by: Fire Chief Bob Parsons Presented by: Fire Chief Bob Parsons >3. Presentation and Recognition of Firefighter Bob Smith upon retirement from the Fire Deptartment Presented by: Fire Chief Bob Parsons PUBLIC MEETINGS > 4. Committee of Adjustment Application - Oxford County Housing (A13/03) Presented by: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Meeting: R�obr A-13-03 Oxford County Housing.t County Planning Report r Ahab: ?Oft\ A13-03-TIL.pdf Page 2 MINUTES: Meeting for the Committee "Open Council" Resolution Moved by Councillor Beres Seconded by Councillor Smith AND RESOLVED THAT application A13/03 be deferred. "Carried" Staff direction to consult county regarding these matters for consideration. 5. Committee of Adjustment Application - Adolf and Inez Kunkel (A14/0M Presented by: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Meeting: A�cbr A-14-03 Kunkel.pdf Cou ty Planning Report: rp: A14-03-TIL.pdf Resolution Moved by Councillor Beres ?,■N Seconded by Councillor Smith AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-14/03 for 239 Quartertown Line, subject to the following conditions: 1) A building permit for the proposed accessory building shall be issued within one year of the date of the Committee's decision; 2) The proposed single family dwelling shall be constructed prior to construction of the proposed accessory building; 3) The proposed accessory building shall be located in accordance with the attached sketch, to the satisfaction of the Town; 4) If required, a revised building location survey shall be submitted for the property to the satisfaction of the Town's Chief Building Official. "Carried" 6. Committee of Adjustment Application - Dave Carpani (A15/03� Notice of Public Meeting: A15-03-TIL.pdf County Planning Report: Presented by: Mr. Paul Michiels, Planner, County of Oxford Page 3 MINUTES: Meeting for the Committee "Open Council" Q A-15-03 Carpani.pd Resolution Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED That the Tillsonburg Committee of Adjustment approve application A-15103 for 48 Vienna Road, subject to the following conditions: 1) A building permit for the proposed addition shall be issued within one year of the date of the Committee's decision; 2) No open storage of goods or materials shall be permitted; 3) The proposed addition shall be constructed in accordance with the attached sketch plans in terms of location and height and orientationof the loading doors, to the satisfaction of the Town; 4) The loading and unloading of goods or materials shall only be permitted at the rear (east) of the enlarged building; 5) The front yard along Vienna Road shall be formally landscaped to the satisfaction of the Town; 6) That the dry well indicated for the proposed loading dock area be eliminated or re -designed to the satisfaction of the Town's Manager of Engineering. 7) If required, a revised building location survey shall be submitted for the property to the satisfaction of the Town's Chief Building Official. "Carried" DELEGATIONS QUARTERLY REPORTS 7.2003 3rd Quarter Operations Services Report D Presented By: Director of Operations Resolution Moved by Fred Lewis Seconded by Bob Smith AND RESOLVED THAT the 3rd Quarter Report for the Year 2003 dated November 17, 2003 from the Director of Operations be deferred. "Carried" 8. Quarterly Report - Fire Department IJ Page 4 MINUTES: Meeting for the Committee "Open Council" Presented By: Fire Chief Resolution Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT a meeting with the CAO, Fire Chief and council be held to discuss the items listed in the goals and objectives section of the third quarter report for the fire department and matters of personnel and that the Report from the Fire Chief dated November 17, 2003 as it regards to the Municipal Fire Protection Information Survey be received. "Carried" 9. Quarterly Report - Corporate Services Presented By: Director of Corporate Services and Director of Finance 09302003 corporate admin quarterly report. Resolution Moved by Councillor Lewis /Oft� Seconded by Councillor Smith AND RESOLVED THAT the Staff Report dated November 17, 2003 regarding Corporate Services and Finance 2003 Third Quarter Report for the Period Ended September 30, 2003 be deferred. "Carried" 10. Quarterly Report - Community Services Presented By: Director of Community Services 3rd Quarter 2003.doc Resolution Moved by Bob Smith Seconded by Fred Lewis AND RESOLVED THAT the 2003 third quarter report for Community Services be received. "Carried" CHIEF ADMINISTRATIVE OFFICER � 11. Melissa McDonald RE: Extension of Water Services F1 Presented By: CAO Page 5 /A' MINUTES: Meeting for the Committee "Open Council" Marty Klein spoke to Council in support of the application. Resolution Moved by Bob Smith Seconded by Fred Lewis AND RESOLVED THAT the request for extended water service from Melissa McDonald be approved in principle subject to a full agreement being brought forward to Council. "Carried" 12. Hickory Hills Minor Variance and Building Permit Protocol Presented By: CAO Report Hickory Hills Minor Variance and Building Permit Protoc tibu Hickory Hills Residents Association - Building Permit and Minor Variance Pro Resolution Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED that the staff report regarding the Hickory Hills Minor Variance and Building Permit Protocol dated November 19, 2003 - be received and that Council adopt the Draft Memorandum of Understanding attached to that report and the Mayor and Clerk be authorized to sign the same on behalf of the Town. "Carried" 13. Fire Department Monthly Report - October 2003 111 Presented By: Fire Chief > Resolution Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the Monthly activity report from the Fire Chief for the month of October be received for information. "Carried" OPERATIONS 14. Tender results for T2003-020 Van Street Pedestrian Bridge [j Presented By: Director of Operations Page 6 MINUTES: Meeting for the Committee "Open Council" Resolution /01%N > Moved by Councillor Lewis Seconded by Councillor Smith RESOLVED THAT the Staff Report from the Director of Operations dated November 6, 2003 be received and AND FURTHER THAT the 2003 capital budget for the Van Street Bridge be revised to $196,000 as contained in the Director of Operations report dated November 6, 2003 and FURTHER THAT Tender T2003 - 020 - Van Street Pedestrian Bridge - be awarded to Xterra Construction Inc. of Kitchener, Ontario at a cost of $186,850 AND THAT Budget Variance of $96,000 be taken from General Reserves. "Carried" COMMUNITY SERVICES CORPORATE SERVICES 15. County of Oxford RE: Lifting of Part Lot Control - Tillsonburg Developments Inc. D Presented By: Director of Corporate Services Resolution Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the lands consisting of Part Lots 61, 62, 63, 81, 84 & 85, Plan 41 M-182, being Parts on the attached Draft Reference Plan 41 R-7306 prepared by Kim Husted Surveying Ltd. dated November 20, 2003, Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard part lot control agreement with the applicant. "Carried" 16. County of Oxfore RE: Lifting of Part Lot Control - Boersma (Northpark Developments) , Rdabr boersma part lot app.pc Resolution Moved by Councillor Beres Aow� Seconded by Councillor Smith AND RESOLVED THAT Tillsonburg Town Council recommended that County Council Page 7 MINUTES: Meeting for the Committee "Open Council" exempt the lands described as Lots 6 to 43 (both inclusive), Lots 50 and 51, and Part of Langrell Avenue, Registered Plan 41 M-171, being Parts 1-55 (inclusive) on Reference Plan 41 R-7299, Town of Tillsonburg, from Part Lot Control, and that the County raise the necessary exempting by-law at such time as the associated draft plan of subdivision 32T-01005 has been registered, the applicant enters into the standard part lot control agreement with the County of Oxford and a resolution in support of the application from the Council of the Town of Tillsonburg has been received. "Carried" 17. The Association of Municipal Tax Collectors of Ontario RE: Request for Support of Resolution_ CI Presented By: Director of Corporate Services Resolution Moved by Councillor Beres Seconded by Councillor Smith AND RESOLVED THAT THE Town of Tillsonburg support the resolution of the City of Oshawa in regards to the request that the Municipal Property Assessment Corportion (MPAC) be given authority to issue Supplementary or Ommitted Assessments to reflect any assessment change as a result of the registration of a plan of subdivision. rOftN AND THAT this resolution be forwarded to the Provincial Government of Ontario. "Carried" FINANCE 18.2002 Development Charges Annual Report [j Presented By: Director of Finance Resolution > Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Staff report dated November 3, 2003 regarding the 2002 Development Charges Annual Report be received and the Treasurer be directed to file the Report with the Minister of Municipal Affairs and Housing within 60 days after the statement has been received by Council. "Carried" INFORMATION ITEMS 19. County of Oxford RE: Waste Management Steering Committee Proposed Terms of Reference - Phase II F, ?"N Page 8 MINUTES: Meeting for the Committee "Open Council" > Resolution Moved by Councillor Beres Seconded by Councillor Smith Resolved that the Oxford County Waste Managment Steering Committee report regarding the Proposed Terms of Reference - Phase II be received as information. "Carried" Staff direction to review and report back to Council for meeting of Dec. 8, 2003 RESOLUTIONS 20. Corporate Banking Resolution Ei Presented By: Director of Finance Recommended Corporate Banking Resolution: Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg hereby appoints the following as designated signing authorities for the Town of Tillsonburg's general banking needs: Mayor Steve Molnar or Deputy Mayor Robert Smith and one of the following: '0"11) Chief Administrative Officer, David C. Morris; or Director of Finance/Treasurer, Darrell Eddington; or Deputy Treasurer, Kenneth Patterson. "Carried" Resolution 20 A. Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT staff be directed to prepare an agreement with AT&T wireless for the rental of a land within the municipality subject to confirmation of the amount of similar rentals in other municipalities. "Carried" BY-LAWS > 21. By-law 3081 - To Designate Certain Lands as Site Plan Control Area Sheppard (Baldwin St.) Presented by: Mr. Paul Michiels, Planner, County of Oxford RMI aha TILL-spcb.pdf 10� Resolutions Page 9 MINUTES: Meeting for the Committee "Open Council" Moved by Councillor Smith Seconded by Councillor Lewis RESOLVED THAT By -Law Number 3081 to designate certain lands as site plan control area be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Number 3081. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED ADJOURNMENT > Moved by Councillor Beres Seconded by Councillor Smith AND RESOLVED THAT the Council meeting of November 24, 2003 of the Town of Tillsonburg be adjourned at 10:03. "Carried" Approval Received: (1 of 1) Lana Lund/Tillsonburg (Thursday December 04, 2003 01:11 PM) P"N Town of Tiilsonburg Page 10 m. MINUTES: Meeting for the Committee "Open Council" Review Access: • Public O Private MINUTES Town of Tillsonburg Inaugural Meeting of Council on Monday December 1, 2003 07:30 PM Council Chambers Chair: Stephen, Molnar Orders of the Day: Welcome Ministerial Message and Prayer Oath of Office Mayor's Inaugural Address Round Table Adjournment WELCOME - David Morris, Chief Administrative Officer, welcomed everyone in attendance. MINISTERIAL MESSAGE AND PRAYER - Rev. Richard Jones, St. John's Anglican Church, Tillsonburg, offered the Ministerial Message and Prayer. OATH OF OFFICE > The 2003-2006 pledged their Oaths of Office. MAYOR'S INAUGURAL ADDRESS > Mayor Molnar presented his inaugural address. ROUND TABLE ADJOURNMENT 14MN > Meeting adjourned at 8:15 p.m. Page 1 ^' MINUTES: Meeting for the Committee "Open Council" 4; Approval Received: (1 of 1 ) Lana LundfTillsonburg (Thursday December 04, 2003 01:42 PM) r^1 Town of Tillsonburg Page 2