040426 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
-Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday April 26, 2004 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the.
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community: Services
Corporate Services
Finance
Information `Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
,O. No. 1
Moved by Councillor Patenaude
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
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MINUTES: Meeting for the Committee "Open Council"
Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
>
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
(April 13, 2004
April 19, 2004
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Lamb AND RESOLVED THAT the Council Minutes of April 13 and 19, 2004 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
P'ft1 Seconded by Councillor Lamb AND RESOLVED THAT the Agenda as prepared for the Council Meeting of
April 26, 2004 be adopted.
"Carried"
PRESENTATIONS
> 1 Tillsonburg Economic Development Strategic Planning Proposal
Presented By: Mr. John Moylan, EDC
Consultant's presentation RE: Strategic Plan... Andy Lubinsky.pdf
Mr. John Moylan, as well as Mr. Marty Klein, appeared before Council. Mr. John Lessif and Mr. Bruce
Gibson were also in attendance.
Mr. Klein advised that the process would take approximately 2 months, September to November 2004.
There would be a network of 16 to 18 individuals from various aspects of the community involved.
Mr. Klein provided a firm quote from the consultant, for Council's records.
A resolution was passed. Refer to Item #9 below.
PUBLIC MEETINGS
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2 Committee of Adjustment Application - A-06/04 - Tillsonburg Bible Chapel [J
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Notice of Public Hearing...
Report from County Planning Department...
Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the
attached report.
The agent, Mr. Row Bottom was in attendance.
No other persons appeared in support of, or opposition to, the subject property.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-06104 for 63 Queen Street, subject to the following
conditions:
1) A building permit for the proposed addition shall be issued within one year of the date
of the Committee's decision;
2) A revised building location survey shall be submitted for the property, to include the
location of the proposed addition, to the satisfaction of the Town's Chief Building Official.
"Carried"
3. Application for Zone Change - Matt and Melissa Barras D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the
attached report.
The applicants, Mr. and Mrs. Barras, were present.
Riley Medel, 36 Venison Street, appeared in opposition to the application, and expressed
concerns regarding devaluing of his property. He noted that a 4-plex, with increased
traffic, is much different than a duplex with a resident owner residing in it.
John Lamont appeared in opposition to the application. His property abuts directly with
the applicant's property. He expressed similar concerns. Property value is his chief
concern. He noted that he didn't put up much resistance with respect to the changes in
the area as a result of the new Canadian Tire development, as it is good for the town. He
A001% commented that certain properties close to Canadian Tire will likely take a hit on real
estate values. He further commented that he is not prepared to absorb a change directly
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MINUTES: Meeting for the Committee "Open Council"
on Venison Street, that would further effect property values. He noted that his backyard is
important to him, and the change that is being proposed would alter the corner of Venison
and Lisgar Avenue.
Brenda Nobbs, 42 Venison Street East, appeared in opposition to the application. She
noted that they had moved to the area 4 years ago. She expressed concerns with
increased traffic flow, tenant parking, on -street parking, and density of the neighbourhood.
She noted that currently there are a number of children in the area, and is concerned with
the increased traffic. She noted that, as an experienced realtor in Town, she can see a
4-plex devaluating property in the area. She feels that there would be a negative impact
with a 4-plex across the road.
Bred Medel, appeared in opposition to the application. He noted that he rented the
property at 36 Venison Street. He noted that many of his comments had already been
addressed. He noted that he is very concerned with increased traffic. He further noted
that there is a sidewalk on only one side of the street, there are already 2 triplexes, and he
feels the type of neighbourhood would change. He commented that he felt the
neighbourhood had already taken a hit as a result of the Canadian Tire project, however
felt that it was good for the Town. he asked Council to considered denying the subject
application for that reason, and to give them something back.
Mr. Lamont further commented that he feels the dimension of the property is not right for a
4-plex. It is too small.
No other persons appeared before Council.
Councillor Stephenson asked if there were any plans of opening up an alley when Bridge
Street closes.
The CAO advised that the intent was that there not be an ongoing permanent access.
Councillor Smith noted that he would not support the application.
Councillor Patenaude noted that she would not support the application as a 4-plex. She
noted that it is a single family dwelling area for the most part, and also has concerns
regarding parking.
Councillor Lewis noted that he would not support the application. He noted that the nature
in heritage of the particular area is such that a 4-plex would not suite the area. Something
less than a 4-plex would be much more suitable.
Mayor Molnar noted that we are not looking at a building that has the required square
footage for a 4-plex, but rather a substantial addition would be required. He noted that he
could not support the application as submitted.
The applicant commented that he believes Canadian Tire is the big impact on the street,
and feels that he is being penalized for that.
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Stephenson
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of
Tillsonburg approve 'in principle' the application submitted by Matt and Melissa Barras,
whereby lands located at Pt. Lot 1026 & 1028, Plan 500, in the Town of Tillsonburg, are to
be rezoned from 'Residential Type 1' to Special 'Residential Third Density (R3 -special)' to
allow for the conversion of an existing single family dwelling into 4 dwelling units.
"Denied"
The Mayor invited the applicants to contact the Mr. Michiels or himself.
4. Application for Zone Change - Carol Lee Gubesch F!
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the
attached report.
The owner and agent were in attendance.
No other persons appeared in support of, or opposition to, the subject property.
The following resolutions was passed.
Resolution
> No. 6
r"", Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Council of the Town of
Tillsonburg approve the attached Zoning By -Law Amendment for the application
submitted by Carol Lee Gubesch, whereby lands located at Part Lot 7, Concession 4; Part
Lot 1612, Plan 500, in the Town of Tillsonburg, are to be rezoned from 'General Industrial
(M2)' to 'Restricted Industrial (M1)' and from 'Restricted Industrial (M1)' to 'General
Industrial (M2)' to satisfy a condition of consent to allow for the creation a property for
agricultural purposes.
"Carried'
DELEGATIONS
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
5 Temporary Road Closure Request from Kids Day International May 8,2004 Fj
e \ Presented By: Director of Operations
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MINUTES: Meeting for the Committee °Open Council"
Resolution
>No. 7
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the staff report from the
Director of Operations dated April 20, 2004 be received;
AND FURTHER THAT Council approve the road closure for Kids Day International on
Saturday, May 8, 2004, subject to the conditions contained in the staff report.
"Carried"
Mr. Bureau confirmed that he would inform neighbours of the temporary closure.
6 Temporary Road Closure request for Metal Fest May 2004
Presented By: Director of Operations
Resolution
> No. 8
Moved by Councillor Lamb
Seconded by Councillor Smith AND RESOLVED THAT the staff report from the Director
of Operations dated April 21, 2004 be received;
AND FURTHER THAT Council approve the road closure for Metal Fest on May
28th -30th, 2004, subject to the conditions contained in THE staff report.
"Carried"
7 Sequencing RE: Road Access Issues (Canadian Tire development)
Presented By: Director of Operations
The Director of Operations presented a verbal report.
8 Bridge Street Underground Hydro Servicing and Streetlights D
Presented By: General Manager - Tillsonburg Hydro Inc.
Resolution
> No. 9
Moved by Councillor Lamb
Seconded by Councillor Smith AND RESOLVED THAT the staff report from the Director
of Operations dated April 21, 2004 be received;
AND FURTHER THAT Council approve underground servicing and streetlight installation
at an additional cost of $154,800.
"Carried"
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COMMUNITY SERVICES
CORPORATE SERVICES
9. Economic Development Committee
Resolution
No. 10
Moved by Councillor Patenaude
Seconded by Councillor Lamb AND RESOLVED THAT Council approve the hiring of
Andy Lubinski to develop a Strategic Plan, as recommended by the Tillsonburg
Economic Development Committee, subject to review of his references, and with an
upset limit of $30,000, excluding internal resources.
"Carried"
FINANCE
10. Development Charge Policy
Presented By: Director of Finance
Resolution
> No. 11
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of
Tillsonburg receive the Development Charge Policies, Practices and Rules report and
provide direction to staff and Hemson Consulting Ltd. in the preparation of the Town's
development charge by-law as follows:
a) that the Town development charge by-law be prepared in accordance with past
practice regarding statutory and non -statutory exemptions;
b) that the Town development charge by-law be prepared in accordance with past
practice regarding the residential and non-residential unit for expression of the
development charge rates;
C) that the Town development charge by-law provide for the indexing of the
development charge rates on April l st of each year;
d) that the Town development charge by-law provide for the default collection
point of development charges at the time of building permit issuance, with provision for
other collection points as may be arranged under agreement;
e) that the Town development charge by-law provide for front -ending agreements
and service -in -lieu agreements to facilitate alternate arrangements for the provision of
growth -related capital works;
f) that the Town development charge by-law provide for reserve fund structure and
administration of development charge revenues as outlined in the Exhibit contained in
/dM� the report.
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MINUTES: Meeting for the Committee "Open Council"
AND FURTHER THAT Council adopt the Local Services Policy contained within the
report/
AND FURTHER THAT Council request from the County of Oxford, an exemption for
Industrial Buildings from County -Wide development charges and County Sewer/Water
development charges.
"Carried"
11.2004 Grant Requests
Presented By: Director of Finance
Resolution
> No. 12
Moved by Councillor Patenaude
Seconded by Councillor Stephenson AND RESOLVED THAT Council adopt the Town of
Tillsonburg - Grant Summary - 2004 Budget, with the following amendment:
• $5,000 be taken from Reserves for Metal Festival.
"Denied"
No. 13
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT Council adopt the Town of
Tillsonburg - Grant Summary - 2004 Budget.
"Carried"
INFORMATION ITEMS
12 Tillsonburg Old Sox Baseball Club RE: Hosting of the 2005 Canadian National Oldtimers
Baseball Championship 2005 D
13. Heart and Stroke Foundation of Ontario RE: Permission to Conduct a Province -wide
Charitable Raffle ['
14.2004 Ontario Family Fishing Weekend -July 9th -11th 2004 D
/0"N 15 Paralympics Ontario RE: Bid Guidelines for Hosting 2005 Games D
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C
>
RESOLUTIONS
BY-LAWS
17y-1-dw J 1 vu- 1 W 0111=11U L.VI III IV 1;7x-L.CIYY I.7.7 -r. Q.7 911 glue 1MGM %1 11M1%V1 x 1 nn.W vRLK. wW r
(third reading)
By -Law 3106 received first and second reading April 13, 2004 ... and is to be
considered for third reading April 26, 2004.
17. By-law 3107 Rail Land Lease- Burwell Dfirst and second reading)
As indicated in the last set of minutes of the Otter Valley Trail and Utility
Corridor Board that were sent to Council, these are the leases being brought
forward.
>
18. By-law 3108 - Rail Lands Lease - Stewart [J(first and second reading)
As indicated in the last set of minutes of the Otter Valley Trail and Utility
Corridor Board that were sent to Council, these are the leases being brought
forward.
19. By-law 3109 Rail Lands Lease-Wiebe D(first and second reading)
As indicated in the last set of minutes of the Otter Valley Trail and Utility
Corridor Board that were sent to Council, these are the leases being brought
forward.
>
20. By -Law 3110 - To amend Zoning By -Law 1994, as amended (Carol Lee Gubesch) [j(first and
second reading)
Report from County Planning Department... with By -Law attached...
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MINUTES: Meeting for the Committee "Open Council"
Resolutions
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3107 to authorize a lease
agreement with Joseph and Betty Anne Burwell;
By -Law 3108 to authorize a lease agreement with Brent and Gail Stewart;
By -Law 3109 to authorize a lease agreement with Peter and Melanie Wiebe; and
By -Law 3110 to amend Zoning By -Law 1994, as amended (Carol Lee Gubesch)
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3107,
3108, 3109 and 3110.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Number 3106 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law Number 3106 to amend
/Oft� Zoning By -Law 1994, as amended (Hickory Hills Developments Inc.)
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
> No. 14
Closed Session.
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Council move into Executive
"Carried"
ADJOURNMENT
62
Town of Tillsonburg
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Approval Received: (1 of 1)
Lana LundlTillsonburg (Wednesday May 05, 2004
01:51 PM)
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