040510 Regular Council Meeting Minutes-4 t
MINUTES: Meeting for the Committee "Open Council"
Review Access: • Public 0 Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday May 10, 2004 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of. Agenda
Presentations
Public.' Meetings
Delegations
Quarterly Reports
Chief. Administrative Officer
Operations
..Community Services
Corporate Services
.Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
,4, No.1
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
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MINUTES: Meeting for the Committee "Open Council"
Session.
"Carried"
>
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
[jApril 26, 2004
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of April 26th, 2004 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of May 10th, 2004 be adopted, as amended with the deletion of Item 11.
"Carried"
>
PRESENTATIONS
PUBLIC MEETINGS
1 Committee of Adjustment Application A-05104 (Maurice and Joan Jonckheere) [J
Presented By: Director of Corporate Services
The Director of Corporate Services reviewed the County of Oxford Planning Report, as
attached.
The applicant was not in attendance.
No persons appeared in support of the application.
Mr. Bruce Wilcox, 3 Robin Road, appeared with concerns. He commented that he did not
have a problem with the building, other than the wood burning stove. His property being
higher than the subject property, experiences smoke through his doors on occasion. Mr.
Wilcox would like the applicant to use electric heat rather than wood.
No other persons appeared in opposition to the application.
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MINUTES: Meeting for the Committee "Open Council"
000%' Discussion was held with respect to the wood burning stove, and the following resolution
was passed.
Resolution
> No. 4
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-05/04 for 4 Owl Drive, subject to the following
conditions:
1) A building permit for the existing shed shall be obtained within one year of the date of
the Committee's decision;
2) That the applicant submit a copy of the revised survey to the Town, to the satisfaction
of the Chief Building Official;
3) That no windows or other unprotected openings are permitted to be constructed along
the northerly or easterly wall of the existing shed;
4) Any installation or operation of a wood stove be subject to inspection and review by the
Town's Chief Building Official and/or the Fire Chief.
"Carried"
2 Committee of Adjustment Application A-07/04 (Larry and Marjorie Ward) D
Presented By: Director of Corporate Services
The Director of Corporate Services reviewed the County of Oxford Planning Report, as
attached.
Mr. and Mrs. Ward were in attendance.
No persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-07/04 for 54 Allen Street, subject to the following
conditions:
1) The application be amended to request relief from Section 6.2.1.1.4. Lot Coverage, to
increase the required lot coverage from 30% to 33.1 %, to allow for the construction of a
sunroom addition not exceeding 9.3 m2 (100 ft2), instead of the 17.84 m2 (192 ft2)
originally proposed.
2) A building permit for the proposed addition shall be issued within one year of the date
of the Committee's decision.
3) A revised building location survey shall be submitted for the property, to include the
location of the proposed sunroom addition and existing storage shed, to the satisfaction of
the Town's Chief Building Official.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
3. Committee of Adjustment Application A-08104 (The Linkoln Group Inc.) D
Presented By: Director of Corporate Services
The Director of Corporate Services reviewed the County of Oxford Planning Report, as
attached.
Mr. David Leigh, Agent for the applicant, was present.
No other person appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 6
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-08104 for 56 Barker Street, subject to the following
conditions:
1) A building permit for the proposed addition shall be issued within one year of the date
,�■•� of the Committee's decision;
2) A revised building location survey shall be submitted for the property, to include the
location of the proposed addition, to the satisfaction of the Town's Chief Building Official.
"Carried"
DELEGATIONS
4. Lawn Care Pesticides D
Presented By: Ms. Kate Fisher
• Ms. Fisher presented a power point presentation to Council.
Presentation to Tillsonburq town council.c
• She provided the attached information as well.
Kate Fisher.pdf
• Ms. Fisher introduced Ms. Sharon Abbaskoor. Ms. Abbaskoor supported Ms. Fisher's
presentation, and provided additional information and comments with respect to
concerns with the use of pesticides.
5. Lawn Care Pesticides [j
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MINUTES: Meeting for the Committee "Open Council"
Presented By: Mr. Don Sifton, Owner, Weed Man Lawn Care Company
Excerpt from email of May 4th, 2004...
• Mr. Don Sifton presented the following information to Council.
Don Sifton.pdf
6. Lawn Care Pesticides Cj
Presented By: Mr. Jordan Lavin, Woodstock IPM Committee
Excerpt from email of May 4th, 2004...
• Mr. Jordan Lavin, representing Integrated Pest Management, appeared before
Council.
• He advised that the Committee was formed following a meeting with Woodstock
Council.
• The Committee promotes responsible use of pesticides.
11MN 7. Lawn Care Pesticides D
Presented By: Mr. Shane Curtis
Excerpt from email of May 4th, 2004...
• Mr. Shane Curtis, representing Horticultural Solutions in Tillsonburg, as well as the
Tilisonburg Golf and Country Club, appeared before Council.
Mr. George Burgess commented with concerns.
Mrs. Joan Mahoney commented that she could see a bann for cosmetic reasons. She further suggested
that, in extreme cases, when there is infestation, a permit be obtained for application.
Mr. Lehman questioned how personal use could be controlled.
A resolution was passed—See Resolution #14 below.
QUARTERLY REPORTS
8. Community Services Quarterly Report
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• MINUTES: Meeting for the Committee "Open Council"
Community Services Report.di
No. 7
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the 2003 Year End Report for
Community Services be received.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
>
COMMUNITY SERVICES
9 TSEC Code Compliance - Tender Results & Recommendation D
Resolution
> No. 8
e046) Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the report from the Director
of Community Services, dated May 5, 2004, be received;
AND FURTHER THAT the low tender bid be awarded to P.K. Construction for a total cost
of $273,000.
"Carried"
10. Mini Ice Pad D
Presented By: Director of Community Services
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Staff Report dated April
26, 2004 from the Director of Community Services regarding the Mini Ice Pad be received.
"Carried"
11. Cemetery Data Base CjThis item was deleted from the Agenda.
/0' Presented By: Director of Community Services
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-6201695.doc
CORPORATE SERVICES
12 Brownsville Fire Fighters Association RE: Break Open Ticket Licence Application D
Resolution
> No. 10
Moved by Councillor Lamb
Seconded by Councillor Smith AND RESOLVED THAT permission be granted to the
Brownsville Fire Fighters Association to sell Break Open Tickets from the premises known
as Sobey's Tillsonburg, located at 678 Broadway, Tillsonburg, Ontario.
"Carried"
13. Alzheimer Society of Oxford RE: National Alzheimer Coffee Break Da v [j
Resolution
> No. 11
Moved by Councillor Lamb
?906� Seconded by Councillor Smith AND RESOLVED THAT the correspondence dated April
29, 2004 from the Alzheimer Society of Oxford be forwarded to the Tillsonburg B.I.A. for
their comments.
"Carried"
14 Royal Canadian Air Cadets RE: Tag Day
Air Cadets.pdf
Resolution
> No. 12
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the 153 Varnavair
Squadron Royal Canadian Air Cadets be granted permission to conduct their annual 'Tag
Days' May 28th and 29th, 2004 in the Town of Tillsonburg, with rain dates of June 11th
and 12th, 2004.
"Carried"
FINANCE
?001, 15. Culture Commission Financial Statement 2003
Presented By: Director of Finance
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 13
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the Culture Commission Financial
Statement for the year 2003 be received.
"Carried"
INFORMATION ITEMS
16 News Release - Ontario Flue -Cured Tobacco Growers' Marketing Board
Tobacco Board.pdf
RESOLUTIONS
> No. 14
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the Director of Corporate Services be directed to
t*"N prepare a staff report to address the issue of pesticide use in the Town of Tillsonburg.
"Carried"
BY-LAWS
17. By-law 3107 Rail Land Lease - Burwell [j(third reading)
As indicated in the last set of minutes of the Otter Valley Trail and Utility
Corridor Board that were sent to Council, these are the leases being brought
forward.
18. By-law 3108 -Rail Lands Lease- Stewart [(third reading)
As indicated in the last set of minutes of the Otter Valley Trail and Utility
Corridor Board that were sent to Council, these are the leases being brought
forward.
F,
19. By-law 3109 Rail Lands Lease-Wiebe [j(third reading)
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MINUTES: Meeting for the Committee "Open Council"
As indicated in the last set of minutes of the Otter Valley Trail and Utility
Corridor Board that were sent to Council, these are the leases being brought
forward.
0
20 By -Law 3110 - To amend Zoning By -Law 1994, as amended (Carol Lee Gubesch) "(third
reading)
Report from County Planning Department... with By -Law attached...
21. By-law Hollister KIA [[j
O'41 Resolutions
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3111 to authorize a lease
agreement with Hollister KIA
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Number 3111.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3107, 3108, 3109 and 3110 as passed in Committee without
amendment.
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law Number 3107 to authorize
a lease agreement with Joseph and Betty Anne Burwell;
By -Law 3108 to authorize a lease agreement with Brent and Gail Stewart;
By -Law 3109 to authorize a lease agreement with Peter and Melanie Wiebe; and
By -Law 3110 to amend Zoning By -Law 1994, as amended (Carol Lee Gubesch)
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate seal thereunto.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Council adjourned at 9:55 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Tuesday May 18, 200411:39
AM)
Town of Tillsonburg
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