040607 Regular Council Meeting MinutesIr
-� MINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting forth e* Committee: "Open Council
on
Monday June 7, 2004 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Councillor Renaud
Seconded by Councillor Smith AND RESOLVED THAT Town Council move into Executive Closed
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MINUTES: Meeting for the Committee "Open Council"
Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
[jMay 25, 2004
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of May 25, 2004 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda, as amended, for the Council
Meeting of June 7, 2004 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Minor Variance Application A-12104 - Wilma Shearing Cj
Presented By: Director of Corporate Services
The Director of Corporate Services reviewed the application, as well as the report from
Oxford County Planning.
The applicant was present.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Renaud
/01b\ Seconded by Councillor Patenaude AND RESOLVED THAT Tillsonburg Committee of
Adjustment approve application A-12104 for 40 King Street, subject to the following
conditions:
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MINUTES: Meeting for the Committee "Open Council"
1) That the applicant submit a copy of the revised survey to the Town, to the satisfaction
of the Chief Building Official;
2) That a building permit be obtained within one year of the date of the Committee's
decision; and
3) That no windows are other openings are permitted to be constructed along the
southerly or easterly walls of the detached garage.
"Carried"
2. Minor Variance Application A-13/04 - Town of Tillsonburg (18 Spruce Street) D
Application deferred.
DELEGATIONS
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
F,
OPERATIONS
3. Tender results for Tender T2004-076 Compact Car [�j
Presented By: Director of Operations
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the report from the Fleet
Manager dated May 24, 2004 regarding the Compact Car Tender be received;
AND FURTHER THAT the bid for Tender T2004-076 be awarded to Pearce
Motors with the lowest tender bid of $15,540.20.
"Carried"
4.2004 Additional Resurfacing Projects from GST rebate. D
Roads -5 Yr Capital Plan.pc
?001� Resolution
> No. 6
Presented By: Director of Operations
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MINUTES: Meeting for the Committee "Open Council"
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the
Director of Operations dated June 2, 2004 be received; and
AND FURTHER THAT Charlotte Avenue, Concession Street to Dereham Drive,
be resurfaced in 2004, as part of Tender T2004-004, at an estimated cost of
$100,000, to be funded from the 3% GST rebate.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
5. Escapes Facade Improvement Loan [j
Presented By: Michael Graves
Resolution
> No. 7
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Staff Report dated
April 7th, 2004 regarding the Fagade Improvement Loan Application received
from Escapes Salon & Spa, be hereby approved for a total principal sum of up to
$2,782 at prime rate of interest to be repaid annually over ten (10) year for the
property at 122 Broadway;
AND FURTHER THAT a By -Law to authorize the Mayor and Clerk to execute a
fagade improvement loan agreement between the Corporation of the Town of
Tillsonburg and applicants, be presented to Council for enactment at such time as
the final cost estimates are finalized and accepted by the Owner and recommended
to Council.
"Carried"
6. Request from BIA RE: Margaret Fishback-Powers Book Signing Event [j
Presented By: Director of Corporate Services
Resolution
> No. 8
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT Town Council grant approval to
the Tillsonburg B.I.A. for use of the parkette located in the southend of the downtown for
the purpose of hosting a book -signing with Margaret Fishback Powers on June 25, 2004.
"Carried"
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1O~
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MINUTES: Meeting for the Committee "Open Council"
7. Sign By -Law Up -Date
Presented By: Director of Corporate Services
The Director of Corporate Services reported...
This is the report that was sent to the BIA at their June 2, 2004 meeting. They agreed that the by-law
should remain the same and that it was a good idea to look for a more permanent solution for event
signage.
They wish to investigate some options for event signage and report back to council; however; they wanted
it to be clear that the sandwich board situation should remain the same as it is currently.
Michael Graves
Sign by-law report.doc
FINANCE
8. Development Charges
Presented By: Director of Finance
IL -111
do final report 060404.pdf
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Development Charges
Background Study, dated June 2004, be received.
"Carried"
9. 2004 Budtetary Estimates & Tax Rates
a.
Tax Rate Bylaw Report 060404.doc 2004 Final Levy Bylaw 3113.doc 2004 Bylaw 3113 Schedule A.As
Resolution
> No. 10
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report dated June 04,
2004, prepared by the Revenue Manager, regarding a By-law for Adopting 2004
Budgetary Estimates and Tax Rates, be hereby received;
AND THAT By-law No. 3113, being a by-law to provide for the adoption of 2004
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MINUTES: Meeting for the Committee "Open Council"
budgetary estimates and tax rates, and to further provide for penalty and interest in
default of payment, be presented to Council for enactment.
"Carried"
INFORMATION ITEMS
RESOLUTIONS
10 Re -scheduling of June 28, 2004 Council Meeting
No. 11
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT the Council Meeting scheduled for
June 28, 2004 be re -scheduled for June 21, 2004.
"Carried"
BY-LAWS
11. By -Law " ' _ " J"��+ `' ".004 Budgetary Estimates & Tax Rates (to be considered for three
readings)
r Fu
2004 Final Levy Bylaw 3113.doc 2004 Bylaw 3113 Schedule A.As
12. By -Law 3114 - To amend By -Law 2997, to Regulate Traffic and the Parking of Motor
Vehicles (to be considered for first and second reading)
Bylaw3114LongVehicleParking.dc
Resolutions
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3113 to adopt the 2004 budgetary
estimates and tax rates; and
By -Law 3114 to amend By -Law 2997 to regulate traffic and the parking of motor vehicles
be introduced and read for a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of
the Whole for the purpose of considering By -Law Numbers 3113 and 3114.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law
Number 3113 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law Number 3113 to adopt the 2004 budgetary
estimates and tax rates be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same and place the Corporate seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
> No. 12
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
Council moved into Executive Closed Session at 8:27 p.m.
ADJOURNMENT
Council moved back into Open Session and adjourned at 8:50 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Tuesday June 08, 2004
03:56 PM)
n
Town of Tillsonburg
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