220328 Council Planning Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, March 28, 2022
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Shane Caskanette, Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Ann Wright, Records and Legislative Coordinator
Eric Gilbert, Senior Planner
Richard Sparham, Manager of Public Works
_____________________________________________________________________
1. Call to Order
Mayor Molnar called the meeting to order at 5:00 p.m.
2. Closed Session
Resolution # 2022-111
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Moved By: Deputy Mayor Beres
Seconded By: Councillor Gilvesy
THAT Council move into Closed Session to consider two matters of a proposed
or pending acquisition or disposition of land by the municipality or local board
under section 239 (2) (c) of the Municipal Act.
Carried
2.1 Adoption of the Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board.
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board.
3. Adoption of Agenda
Resolution # 2022-012
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of March 28, 2022, with
items under the Public Meeting Section being dealt with immediately following
item 7, be approved.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interests were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-113
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
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THAT the minutes of the Planning Council meeting held on February 22, 2022
and the Regular Council meeting held on March 14, 2022, be approved.
Carried
7. Presentations
7.1 Ontario Federation of Agriculture - Home Grown Campaign Farmland
Preservation
Presenters: Tracey Arts, the Regional Director for Zone 4 with Ontario
Federation of Agriculture, Laura Fraser, Member Service Representative
for Zone 4 with Ontario Federation of Agriculture and Henk Van Roekel-
Vice-President at Oxford County Federation of Agriculture.
The Federation provided a power point presentation regarding their Home
Gown Campaign on Farmland Preservation. There was general
discussion regarding the current housing shortages as well.
Resolution # 2022-114
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT the presentation from Ontario Federation of Agriculture entitled
Home Grown Campaign Farmland Preservation be received as
information.
Carried
7.2 Oxford County - Water/ Wastewater Service Delivery Review
Presenters: David Simpson Oxford County Director of Public Works,
Andrea Clemencio of GM BluePlan Engineering Ltd., and Jim Harnum of
Municipal VU Consulting Inc.
Council asked questions regarding the information contained in the
presentation.
Resolution # 2022-115
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
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THAT the presentation from Oxford County regarding Joint Water &
Wasterwater Service Delivery Review Overview be received as
information;
AND THAT staff be directed to prepare a report for Council to be brought
back no later than the first meeting in May recognizing the time sensitivity
of this issue with regards to the following;
• Financial cost to the Town if Option A gets adopted by County Council
which should include severances and job losses
• If Option A as recommended in this presentation is adopted by County
Council, how would it affect the local water and waste water rates?
• Staff recommendations on preferred option outlining pros and cons of
options including status quo
• If Option A is adopted by County Council, how will local service levels
be affected?
Carried
8. Public Meetings
Resolution # 2022-116
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:04 p.m.
Carried
8.1 Minor Variance Application A 04-22 (51 Fairs Cres.)
County Planner Eric Gilbert provided a review of the Planning Report and
recommended that the application be approved.
Opportunity was provided for comments and questions from Council.
No public comments were received and no members of the public
appeared before Council either in support or opposition to the application.
Resolution # 2022-117
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Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the Tillsonburg Committee of Adjustment approves Minor Variance
application File A 04-22, submitted by Robert Wilmott, for lands described
as Part Lot 33, Lot 34 Plan 41M-182, Parts 12 & 13, 41R-7077 Town of
Tillsonburg, as it relates to:
1. Relief from Table 5.37.1: Permitted Projections Into Required Yards –
Minimum Setback Between Projection and Lot Line, to decrease the
minimum required setback from 3.0 m (9.8 ft) to 2.7 m (8.9 ft);
2. Relief of Section 7.5.5.2.12.1 – R2-5 Zone - Porch, Balcony, Deck and
Step Encroachments into Required Yards – to increase the maximum
permitted projection of an uncovered deck into the rear yard from 3 m
(9.8 ft) to 4.3 m (14.1 ft).
Subject to the following condition:
i) A building permit for the proposed deck shall be issued within
one year of the date of the Committee's decision.
Carried
8.2 Minor Variance Application A 05-22 (7 Brookside Lane)
County Planner Eric Gilbert provided a review of the Planning Report and
recommended that the application be approved.
Opportunity was provided for comments and questions from Council.
Applicant Evan Prouse was in attendance and was in agreement of the
Planning report and recommendation.
No public comments were received and no members of the public
appeared before Council either in support or opposition to the application.
Resolution # 2022-118
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT the Town of Tillsonburg Committee of Adjustment approves the
Minor Variance application File A 05-22 submitted by Evan Prouse, for
lands described as Lot 63, Plan 41M-218, Town of Tillsonburg, as it
relates to:
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1. Relief from Section 6.2, Zone Provisions - Table 6.2: R1 Zone
Provisions - Exterior Side Yard, Minimum Width, to decrease the
minimum required exterior side yard width from 7.5 m (24.6 ft) to 3.6 m
(11.8 ft);
2. Relief from Section 5.37.1 Permitted Projections Into Required Yards -
Table 5.37.1 - Permitted Projections Into Required Yards, to increase
the maximum permitted projection of a covered deck into all yards from
1.5 m (4.92 ft) to 3.1 m (10.2 ft); to permit the construction of a single
detached dwelling.
Subject to the following conditions:
i. A building permit for the proposed dwelling shall be issued within one
year of the date of the Committee's decision.
ii. That the proposed relief shall only apply to the construction of a single
detached dwelling and covered porch of the general size and location
as illustrated on Plate 3 of Report CP 2022-116.
Carried
8.3 Minor Variance Application A 06-22 (3 Rouse Street)
County Planner Eric Gilbert provided a review of the Planning Report and
recommended that the application be approved.
Opportunity was provided for comments and questions from Council.
Applicant, Mike Petrovitch and Owner, Phil St John, were in attendance
and were in agreement of the Planning report and recommendation.
No public comments were received and no members of the public
appeared before Council either in support or opposition to the application.
Resolution # 2022-119
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT the Town of Tillsonburg Committee of Adjustment approves
Application File A06-22, submitted by Future Transfer Co. Inc., for lands
described Part Lot 1614, Plan 500, Part 1, 41R-7936, Town of Tillsonburg,
as it relates to:
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1. Relief from Section 17.2 – MG Zone Provisions - Exterior Side Yard, to
reduce the minimum required exterior side yard width from 15 m (49.2
ft) to 7.5 m (24.6 ft) to facilitate the construction of a new industrial
building;
2. Relief from Section 17.2 – MG Zone Provisions - Rear Yard, to reduce
the minimum required rear yard depth from 7.5 m (24.6 ft) to 4.5 m
(14.7ft) to facilitate the construction of an industrial silo building.
Subject to the following condition:
i) Approval is subject to an approved amendment to Site Plan
File TSPC 7-118.
Carried
Resolution # 2022-120
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 6:22 p.m.
Carried
8.4 Consent Application B22-07-7 and Minor Variance Application A22-
01-7 (111 Rolph St.)
County Planner Eric Gilbert provided a review of the Planning Report and
recommended that the applications be approved.
Opportunity was provided for comments and questions from Council.
Council had concerns with current parking issues and the negative effects
of adding additional traffic and parking and well as concerns about
emergency vehicles having access through Valleyview.
Council also had questions in regard to drainage and lot grading.
Agent Jessica Adamson, was in attendance and was in agreement of the
Planning report and recommendation.
Also in attendance:
Les Komaromy - Homeowner at 71 Washington Grand Avenue
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Provided a letter of correspondence and a petition from neighbouring
residents. Les read his submitted correspondence and requested that
council deny this application.
Francis & Brian Gleason - Homeowners at 113 Rolph Street
30 years in the Neighbourhood - concerns in regards to parking, privacy,
the over all appearance of the new duplex. Opposed to this development.
An additional piece of correspondence was received by Bryden Snider in
opposition of the proposal.
Resolution # 2022-121
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the Council of the Town of Tillsonburg directs staff to advise the
Oxford County Land Division Committee that the Town supports Minor
Variance Application A 22-01-7 submitted by Brother Marketing Inc, for
lands described as Lot 747, Plan 500, in the Town of Tillsonburg, as it
relates to:
1. Relief from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce
the minimum lot depth from 30 m (98.4 ft) to 25 m (82 ft) for the lots to
be severed and retained;
2. Relief from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce
the minimum lot area from 558 m2 (6,006 ft2) to 505 m2 (5,435.8 ft2) for
the lots to be severed and retained;
3. Relief from Section 12.2, Table 12.2 – EC Zone Provisions, to reduce
the minimum required rear yard depth from 9 m (29.5 ft) to 7.5 m (24.6
ft) for the lot to be retained;
AND FURTHER THAT the Council for the Town of Tillsonburg will advise
the Oxford County Land Division Committee that the Town supports the
proposal to sever the subject property, subject to the 8 conditions detailed
in Planning Report CP 2022-113.
Defeated
9. Planning Reports
10. Delegations
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11. Deputation(s) on Committee Reports
12. COVID-19
Mayor Molnar provided a brief update.
13. Information Items
13.1 Minister of Energy -Process to Procure New Electricity Resources
13.2 Wind Concerns Ontario - Setbacks for Wind Turbines
Resolution # 2022-122
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council receives the information items from the Minister of Energy
dated March 17, 2022 and the Wind Concerns Ontario dated March 8,
2022 as information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Corporate Services
14.2.1 CS 22- 04 Accessibility Policy Update March 28th
Resolution # 2022-123
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council adopts the updated accessibility policy and the work
accommodation & safe return to work policy with further review
every 4 years.
Carried
14.2.2 CS 22-09 Vaccination Policy
Resolution # 2022-124
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
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That the COVID-19 Workplace Proof of Vaccination Policy be
rescinded.
Carried
14.3 Economic Development
14.3.1 EDM 22-09 Surplus Land Declaration – Grandview Drive Right-
of-Way
Resolution # 2022-125
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT the public road, Grandview Drive, described as Parts 2 and
3, Plan 41R-9064 be declared surplus to the needs of the Town of
Tillsonburg in accordance with Bylaw 2021-031 (land disposition)
including suitable notification to the public;
AND THAT a bylaw be brought forward for Council’s consideration.
Carried
14.3.2 EDM 22-10 Tree Planting Agreement with Long Point Region
Conservation Authority
Resolution # 2022-126
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT Council approve a tree planting agreement with the Long
Point Region Conservation Authority for the lands described as Part
of Lots 1 and 2, Concession 5, North of Talbot Road, and more
particularly described as part of Parts 14 and 15, Plan 41R-8326
and located south of the Storm Water Management pond in the Van
Norman Innovation Park.
Carried
14.4 Finance
14.4.1 FIN 22-07 - 2021 Annual Investment Report
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Resolution # 2022-127
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives report FIN 22-07, 2021 Annual Investment
Report as information.
Carried
14.4.2 FIN 22-08 - Revision to the 2022 Rates and Fees By-law
Resolution # 2022-128
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council approve a By-law to amend the 2022 Rates and
Fees By-law with revisions to the Transit advertising fees and the
Utility labour fees.
Carried
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD 22-12 - Sign Variance Amendment - 262 Broadway
Resolution # 2022-129
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council approve a variance to Sign By-Law 3798 to permit
an animated LED sign of 1.11 sq. m. (12.0 sq.ft.) be incorporated
into a proposed new ground sign within a Neighbourhood
Commercial Zone, be located within 9 metres of a residential use
and increased area of 5.11 sq. m. (55.00 sq. ft.) located at 262
Broadway (Lot 998, Plan 500).
Carried
14.7 Recreation, Culture and Parks
14.7.1 RCP 22-08 Tender Results - Lake Lisgar Splash Pad
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Resolution # 2022-130
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council award the contract for RFT 2022-004 to Yard
Weasels Inc.;
AND THAT the Mayor and Clerk be authorized to execute a
contract with Yard Weasels Inc. of Fergus, Ontario, for the
construction of the new Lake Lisgar Splash Pad, in the amount of
$417,500.00, exclusive of applicable taxes.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2022-131
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receives the Tillsonburg 150 Committee minutes of March
1, 2022, the Recreation and Sports Advisory Committee Minutes of March
9, 2022, and the Economic Development Advisory Committee Minutes of
March 8, 2022, as information.
Carried
17. Motions/Notice of Motions
Councillor Esseltine provided the following Notice of Motion, to be considered at
the April 19, 2022 Council meeting:
THAT plans be put in place for council members and staff to return to the council
chambers for regularly scheduled council meetings as soon as possible.
As per the Procedural By-Law a hybrid option will continue to be available for
individuals who are unable to attend in person, citing health or distance
concerns.
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Should Southwestern Public Health issue regulations requiring in-person public
meetings to cease because of COVID 19, councillors and staff regularly
attending in person will return to the full hybrid option for the required period of
time specified by Public Health.
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2022-029 to regulate traffic and the Parking of Motor Vehicles
19.2 By-Law 2022-030 to amend By-Law 2021-127 to provide a schedule of
fees for certain municipal applications, services and permits.
Resolution # 2022-132
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT By-Law 2022-029 a by-law to regulate traffic and the Parking of
Motor Vehicles; and
By-Law 2022-030 a by-law to amend By-Law 2021-127 to provide a
schedule of fees for certain municipal applications, services and permits;
be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2022-133
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT By-Law 2022-028, to Confirm the Proceedings of the Council meeting held
on March 28, 2022, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
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• Regular Meeting of Council and Planning Meeting April 19, 2022 at 6:00 p.m.
• Regular Meeting of Council April 25, 2022 at 6:00 p.m.
22. Adjournment
Resolution # 2022-134
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council meeting of March 28, 2022 be adjourned at 9:22 p.m.
Carried