041012 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
?Oft` Review Access: • Public � Private
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Smith
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Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DSeptember 27, 2004
[)October 6, 2004
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of September 27, 2004 and
October 6, 2004 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
/00) Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of October 12, 2004 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
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OPERATIONS
1 Quotation Results for Supply of Winter Salt Sand for 2004/2005 Ej
Presented By: Director of Operations
Resolution
No. 4
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the quotation for the supply of
Winter Salted Sand for the 2004/2005 seasons be awarded to Arroc Aggregates, at the
price of $17.04/tonne (including taxes and delivery).
"Carried"
2. Petition to Prohibit Parking on Hardy Avenue
Presented By: Director of Operations
Resolution
No. 5
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the staff report from the
Director of Operations dated October 4, 2004 be received;
AND FURTHER THAT Community Services place the development of the southerly
parking lots on the 3 year capital forecast for consideration in the 2005 budgets and
business plans.
"Carried"
3. Whispering Pine Sidewalk Petition
Presented By: Director of Operation
Whispering Pine Sidewalk Petition Oct 7 2004.
Resolution
No. 6
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the staff report from the
Director of Operations dated October 7, 2004 be received;
,o•N AND FURTHER THAT an entrance sign be constructed by the developer for the
Whispering Pine Lane subdivision with the balance of the money to be collected from the
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001\ developer to be reserved to construct sidewalks in the Town.
"Defeated"
No. 7
Moved by Deputy Mayor Smith
Seconded by Councillor Renaud AND RESOLVED THAT Council agree with
the petition and not install sidewalks at this time in the Whispering Pines
Subdivision and that the $9,100 toward sidewalks be put into reserves until such
time as direction from staff regarding the proposed use for the funds is brought
forward to Council.
"Carried"
COMMUNITY SERVICES
4. Airport Advisory Committee Minutes of October 6, 2004 D
Airport Advisory Minutes Oct 6 Open 2004.
No. 8
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Airport Advisory
Committee Minutes of October 6, 2004 be received.
"Carried"
CORPORATE SERVICES
5. Customer Service Centre Layout
Presented By: Michael Graves
This is a follow up report to the renovations at the Customer Service Centre.
Resolution
No. 9
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT Council approve the report
dated October 5, 2004 from the Director of Corporate Services, and the Manager of
Customer Service regarding the new Customer Service Centre layout.
"Carried"
10"N 6. Solemnization of Marriages 6
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AwbN Presented By: Michael Graves
Resolution
No. 10
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Clerk and one other staff be
trained to perform solemnization of marriages.
"Carried"
7. Escapes Facade Improvement Loan D
Presented By: Michael Graves
This is a report a by-law and a schedule for a by-law.
Resolution
No. 11
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3127 being a by-law to
�.• authorize the Mayor and Clerk to execute a facade improvement loan agreement between
the Corporation of the Town of Tillsonburg and Escapes Salon.
"Carried"
8. Alternative Voting Methods F)
FINANCE
Presented By: Michael Graves
Resolution
No. 12
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the staff report dated August 30,
2004 regarding Alternative Voting Methods be received;
AND THAT Staff be directed to proceed in principle the Vote by Mail system for 2006;
AND THAT $18,000 be budgeted in 2005 and $18,000 be budgeted in 2006 for the
election.
"Carried"
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(MINUTES: Meeting for the Committee "Open Council"
ro� 9. Development Charges d
Presented By: Director of Finance
Resolution
No. 13
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT By -Law 3124 be brought
forward for third reading at the November 8, 2004 Council meeting.
"Carried"
10.2004 Incremental Assessment Growth Amount D
Presented By: Director of Finance
Resolution
No. 14
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the report from the Director
of Finance dated October 6, 2004 relating to the 2004 incremental assessment growth
amount be received.
"Carried"
INFORMATION ITEMS
11. Museum Advisory Committee Meeting Minutes July 8, 2004 D
12. Recreation Advisory Committee Minutes - September 14, 2004 D
RESOLUTIONS
!Oft\ BY-LAWS
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rAftN 13. By-law 3125 for Horsebarn Agreement Ej
Presented By: Cynthia Hildebrand/Michael Graves
14. By -Law 3126 - To Establish the Tillsonburg Tourism Advisory Committee
3126.doc
Resolutions
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3125 and 3126 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law Number 3125 to authorize
an agreement with Bob Roloson; and
By -Law 3126 to establish the Tillsonburg Tourism Advisory Committee
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
000) sign the same and place the Corporate seal thereunto.
"Carried"
E
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 15
Moved by Deputy Mayor Smith
Seconded by Sam Lamb AND RESOLVED That Council go into a closed session.
"Carried"
ADJOURNMENT
Meeting adjourned.
F
Town of Tillsonburg
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_MINUTES: Meeting for the Committee "Open Council"
Approval Received: (1 of 1)
Lana LundlTillsonburg (Thursday October 21, 2004
09:49 AM)
em*)
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