041108 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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CLOSED MEETING SESSION
No.1
Moved by Councillor Lamb
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Lewis AND RESOLVED THAT Town Council move into Executive Closed
_ Session.
"Carried"
>
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
P,
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
C October 25, 2004
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of October 25, 2004 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of November 8th, 2004 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
1. Dave Mackenzie, M.P. Oxford [
The Honourable Dave Mackenzie appeared before Council to introduce himself and
welcome any questions or comments from the Town or citizens of Tillsonburg at any time.
2. John Braam County of Oxford RE: County Water Supply Up -Date
,a■e� Mr. John Braam, County of Oxford; and County of Oxford Warden Woolcott appeared before Council.
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MINUTES: Meeting for the Committee "Open Council"
Mr. Braam presented a power point presentation, as attached... Tillsonburg Pres Nov 08 04 wo 18 .r
QUARTERLY REPORTS
3. Operations 2004 Third Quarter Report D
Presented By: Director of Operations
Resolution
> No. 4
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Third Quarter Report for
the year 2004 from the Director of Operations be received.
"Carried"
4. Community Services Update Third Quarter
Jlid�olsa
Community Services - Council Update Third Quarte CS Fin 9 30 2004.pd*
Resolution
> No. 5
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Third Quarter Report for
the year 2004 from the Director of Community Services be received.
"Carried"
5. Third Quarter Report D
Presented By: Darrell Eddington/Michael Graves
Resolution
> No. 6
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Third Quarter Report for the
year 2004 from the Director of Finance and Director of Corporate Services be received.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
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MINUTES: Meeting for the Committee "Open Council"
e"N 6.2005 Gas Model Franchise Agreement F1
Presented By: Director of Operations
Resolution
> No. 7
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the staff report from the
Director of Operations dated November 1, 2004 be received;
AND FURTHER THAT:
1. This Council approve the form of draft by-law and franchise agreement
attached hereto and authorize the submission thereof to the Ontario
Energy Board for approval pursuant to the provisions of Section 9 of
The Municipal Franchises Act; and
2. This Council request that the Ontario Energy Board make an Order
declaring and directing that the assent of the municipal electors to the
attached draft by-law and franchise agreement pertaining to The
Corporation of the Town of Tillsonburg is not necessary pursuant to the
provisions of Section 9(4) of the Municipal Franchises Act.
"Carried"
/MaN 7. Proposed Traffic Bylaw Amendments D
Presented By: Director of Operations
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the staff report from the
Director of Operations dated November 4, 2004 be received;
AND FURTHER THAT the Traffic Bylaw be amended to incorporate the changes
as listed in the Director of Operations' report dated November 4, 2004.
"Carried"
NOTE: Councillor Lewis recommended lines on Hardy Avenue as well.
Councillor Renaud noted that alignment of Fox Alley would be beneficial, with the increased
Canadian Tire traffic in 2005.
COMMUNITY SERVICES
8. Information Item: Museum Advisory Committee Meeting September 4.2004 D
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MINUTES: Meeting for the Committee "Open Council"
9. Information Item: Recreation Advisory Committee Meeting Minutes October 25, 2004 D
10. Information Item: Tourism Advisory Committee Meeting Minutes D
CORPORATE SERVICES
11. Dairy Queen Sian Variance Request F)
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Dairy Queen Sign
Variance request be post-poned to the November 22nd, 2004 Council Meeting.
"Carried"
FINANCE
INFORMATION ITEMS
RESOLUTIONS
> 12. Resolutions RE: Request for Proposals - Tender Results
i) Auditing Tender
ii) Banking Tender
No. 10
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT the report of the Director of Finance dated October
25, 2004 regarding 2004 Request For Proposals be received.
"Carried"
No. 11
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the auditing firm of Millard Rouse Rosebrugh
f'1 LLP be appointed as the Town's auditor for the term commencing the year ending December 31, 2004.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
No. 12
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the financial institution of TD Commercial
Banking be appointed to provide the Town's banking services for the term commencing January 1 st, 2005.
"Carried"
BY-LAWS
13. By -Law 3124 - To Establish Development Charges (considered for third reading)
14. By -Law 3127 - To Authorize a Facade Improvement Loan (Escapes (considered for first and
second reading) ()
Presented By: Michael Graves
15. By -Law 3128 - To Adopt a Health and Safety Policy (considered for first and second reading) D
Presented By: Director of Finance
16. By -Law 3129 - To Amend Zoning By -Law 1994, as amended (Vaction Holdings) (considered for
third reading) Ej
17. By -Law 3131 - To Authorize a Franchise Agreement with Union Gas (considered for first and
second reading) D
17. By -Law 3132 - To Amend By -Law 2997, to regulate Traffic and Parking of Motor Vehicles
(considered for three readings)
3132.doc
Resolutions
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3124 to authorize a
Facade Improvement Loan (Escapes);
By -Law 3128 to adopt a Health and Safety Policy;
By -Law 3131 to authorize a Franchise Agreement with Union Gas; and
By -Law 3132 to amend By -Law 2997, to regulate Traffic and Parking of Motor Vehicles
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
Alu%, "Carried"
Moved by Deputy Mayor Smith
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MINUTES: Meeting for the Committee °Open Council"
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3124,
3128, 3131 and 3132.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3124, 3129, and 3132 as passed in Committee without
amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3124 to establish
Development Charges;
By -Law 3129 to amend Zoning By -Law 1994, as amended (Vaction Holdings); and
By -Law 3132 to amend By -Law 2997, to regulate Traffic and Parking of Motor Vehicles
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
J
No. 13
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT staff be directed to prepare a
report on carrying out a cost benefit study relating to County Services for the Town of
Tillsonburg.
"Carried"
CLOSED MEETING SESSION CONTINUED
E
ADJOURNMENT
Meeting adjourned at 10:15 P.M.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Thursday November 18,
2004 10:14 AM)
Town of Ti[Isonburg
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