041213 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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CALL TO ORDER
CLOSED MEETING SESSION
,O%N No.1
Moved by Deputy Mayor Smith
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DNovember 22, 2004
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of November 22, 2004 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
,04) Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of December 13th, 2004 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application -1300908 Ontario Inc. {Aktar Syed} - A-19/04 to A-22/04
F)
The Director of Corporate Services reviewed the County Planning Report, as attached.
No persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve applications A-19/04 to A-22/04 for lots 34-37 Registered Plan
41 M-143, being Parts1-3 & 5 on the draft reference plan attached as Plate 2 to this report,
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subject to the following conditions:
1) That the applications are amended to include a minor variance for Relief from Section
6.2.1.1.3, Lot Area, to reduce the minimum lot
area from the required 555 m2 (5,974 ft2) to 532 m2 (5,726 ft2) for the three lots shown
as Parts 1-3 on the draft reference plan attached as
Plate 2 to this report, and to 488 m2 (5,253 ft2) for the lot shown as Part 5 on the draft
reference plan attached as Plate 2 to this report.
2) That the associated application for Part Lot Control (CO 9-21-250) is approved by
Oxford County Council, in accordance with the lotting
pattern proposed on Plate 2 to this report.
3) That the concerns expressed by the Town's Manager of Engineering, with respect to lot
grading and servicing are addressed to the
satisfaction of the Town.
"Carried"
DELEGATIONS
2. Fire Chief Parsons RE:
i) Emergency Management Program By -Law
ii) Holiday Fire Safety
F,
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
F,
OPERATIONS
3. Police Services Board Traffic Report Review D
Presented By: Director of Operations
Resolution
> No.9
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the staff report from the
Director of Operations dated December 8, 2004 be received;
AND FURTHER THAT the Traffic Bylaw be amended to incorporate no stopping
on Broadway or Oxford Street in front of the Tim Hortons stores;
AND FURTHER THAT the County of Oxford be requested to widen Simcoe
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MINUTES: Meeting for the Committee "Open Council"
Street and Vienna Road to easterly town limits, as part of the road
rehabilitation plans in 2005 and the overhead signs and reflective markers, as
per the police report, be placed in the 2005 budget.
"Carried"
COMMUNITY SERVICES
4. Airport Funding [j
Resolution
> No. 10
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT Staff be directed to approach
Oxford County to request an increase in grant funding to represent 50% of the required
subsidy from taxation for the Airport.
"Carried"
5. Tri County Agricultural Society Request 12 7 2004 D
Presented By: Director of Community Services
evm� Request to waive building permit fees for improvements to buildings on
Fairgrounds
Tri County Agricultural Society Request to Waive Building Permit Fees 12 2
a aQ
Tri County Agricultural Society Request 12 7 2001
Resolution
> No. 11
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Council waives the building permit
fees for the renovations to the Town owned buildings managed by the Tir-County
Agricultural Society.
"Defeated"
CORPORATE SERVICES
6. Report For New Tree Advisory By-law
P"q Resolution
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MINUTES: Meeting for the Committee "Open Council"
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT Tree By-law Number 3155 be
sent forward for consideration by Council.
"Carried"
7. First Capital - Sign Variance Request F)
Resolution
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT Council allow a variance to
the sign by-law to allow for more than one sign for Staples, and to allow the signs to be
located on parts of the Town Centre Mall not adjacent to their store. Specifically, to
allow a sign on the North Side of the Town Centre Mall for Staples and another Anchor
Tenant, as depicted in the attached drawing and to allow a sign for Staples and another
Anchor Tenant on the South Side of the Mall as depicted and matching the dimensions in
the drawings submitted from Scoler Lee & Associates labeled SK -SIGN 2 dated
December 2, 2004 and drawing SK -SOUTH 3 dated November 29, 2004.
"Carried"
No. 7
?OWN Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the resolution regarding a
variance to Town Centre Signage be amended to include additional non -lit
signage for one anchor tenant to be located on or about the pillar immediately
adjacent to the mall main entrance, facing Broadway.
"Withdrawn by Councillor Renaud"
Mr. Ron Richards to submit a secondary request regarding signage in front of the Town
Centre Mall, to be considered at a future meeting of Council.
8. Lifting of Part Lot Control - Camplor Developments Ltd.
9-21-251 _appl.pdf 9-21-251-graves.doc 9-21-251 t-circ.doc
No. 8
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the lands consisting
of Lots 33-40 (inclusive), Reg. Plan 41M-171, on the attached Draft Reference
Plan prepared by Kim Husted Surveying Ltd., Town of Tillsonburg, be exempted
from Part Lot Control and that the County be requested to enact the necessary
/Oft' exempting by-law as well as entering into a standard Part Lot Control Agreement
with the applicant.
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"Carried"
FINANCE
9.2004 Reserves [j
Presented By: Director of Finance
Resolution
No. 12
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Report from the
Director of Finance regarding the 2004 Year End Reserve Allocations be
received;
AND THAT the reserve allocations for 2004 be approved as identified in the
attached spreadsheet.
"Carried"
10. Tax Department Report F)
Presented By: Director of Finance
Resolution
> No. 13
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the Staff Report regarding
Tax Department Statistical Activity for the period ending November 30, 2004, be
received as information.
"Carried"
INFORMATION ITEMS
11. Information Item: Museum Advisory Committee Meeting Minutesl0 28 2004 & 1125 2004 D
>
12. Information Item: Culture Commission Meeting Minutes 9 28 2004 D
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reserve allocation report 121004.di 2004 projected reserves for Council 121304
Resolution
No. 12
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Report from the
Director of Finance regarding the 2004 Year End Reserve Allocations be
received;
AND THAT the reserve allocations for 2004 be approved as identified in the
attached spreadsheet.
"Carried"
10. Tax Department Report F)
Presented By: Director of Finance
Resolution
> No. 13
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the Staff Report regarding
Tax Department Statistical Activity for the period ending November 30, 2004, be
received as information.
"Carried"
INFORMATION ITEMS
11. Information Item: Museum Advisory Committee Meeting Minutesl0 28 2004 & 1125 2004 D
>
12. Information Item: Culture Commission Meeting Minutes 9 28 2004 D
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MINUTES: Meeting for the Committee "Open Council"
13. Information Item: Recreation Advisory Committee Meeting Minutes November 24.2005 D
14. Ontario Family Fishing Weekend -July 8th to 10th, 2005
15. Information Item: Thank You Letters - Wall of Fame Event [)
RESOLUTIONS
16. Resolution to Cancel Council Meeting of December 27th, 2004 D
Resolution
> No. 14
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the regular Council Meeting
scheduled for December 27th, 2004 be cancelled.
"Carried"
17. Resolution RE: Banking
Resolution
> No. 15
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the financial institution of TD
Commercial Banking be appointed to provide the Town's banking services.
"Carried"
BY-LAWS
18. By -Law 3134 - Lease of Airport Property to Rick Lee F)
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MINUTES: Meeting for the Committee "Open Council"
eoll� >
19. By -Law 3135 - New Tree By-law D
20. By -Law 3136 - Boundary Road Agreement By-law D
21. By -Law 3137 - Issuance of Debt By -Law
debt bylaw 3137 120904.do
22. By -Law 3138 - To authorize the Purchase and Sale of St Mary's School
23. By -Law 3139 - To provide for an Emergency Management Program
3139 -Emergency Management.dt
24. By -Law 3140 - Procurement Policy
3
procurement policy v2 120704.dc
25. By -Law -3141 - To authorize Borrowing to meet Current Expenditures in 2005
F__z:__4_=J
2005 borrowing by-law 121304.dc
Resolutions
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3134 to authorize a lease
agreement with Rick Lee;
/Oft\ By -Law 3135 to authorize the implementation of a tree policy in and for the Town
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,MINUTES: Meeting for the Committee "Open Council"
OM\ of Tillsonburg;
By -Law 3136 to authorize an agreement with the Township of Southwest Oxford
(Boundary Road Agreement);
By -Law 3137 to authorize the issuance of debt;
By -Law 3138 to authorize the purchase and sale of St. Mary's School;
By -Law 3139 to provide for an Emergency Management Plan;
By -Law 3140 to adopt a policy on procurement; and
By -Law 3141 to authorize borrowing to meet current expenditures in 2005
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3134,
3135, 3136, 3137, 3138, 3139, 3140 and 3141.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3133, 3135, 3137, 3138, 3140 and 3141 as passed in Committee
without amendment.
"Carried"
Moved by Deputy Mayor Smith
/Oft\ Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3135 to authorize a lease
agreement with Rick Lee;
By -Law 3137 to authorize the issuance of debt;
By -Law 3138 to authorize the purchase and sale of St. Mary's School;
By -Law 3140 to adopt a policy on procurement; and
By -Law 3141 to authorize borrowing to meet current expenditures in 2005 be given third
and final reading and the Mayor and Clerk be and are hereby authorized to sign the same
and place the Corporate seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
PUBLIC NOTICE:
Town of Tillsonburg 2005 Business Plans and Budget Meetings are scheduled for
Tuesday, December 14th and Monday, December 20th, 2004—from 8:30 a.m to 4:30 p.m.
in the Council Chambers.
CLOSED MEETING SESSION CONTINUED
No. 16
Moved by Deputy Mayor Smith
eftN Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive
Closed Session.
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,MINUTES: Meeting for the Committee "Open Council"
"Carried"
Council moved into Open at 10:28 p.m. and passed the following resolution.
No. 17
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT, in accordance with the
Town of Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for
the Council Meeting of December 13, 2004.
"Carried"
Council reconvened in Executive Closed Session
ADJOURNMENT
Council moved back into Open Session and adjourned at 11:55 p.m.
Town of Tillsonburg
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Monday January 10, 2005
10:49 AM)
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