050711 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
MMWN Review Access: • Public C Private
MINUTES,:.
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday July 11, 2005 07:00 PM
. Council Chambers
Chair: Stephen Molnar
Orders of
the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Councillor Lamb
Seconded by Councillor Stephenson AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
[J June 27, 2005
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Lamb AND RESOLVED THAT the Council Minutes of June 27th, 2005 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
Seconded by Councillor Lamb AND RESOLVED THAT the Agenda as prepared for the Council Meeting of
July 11th, 2005 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application - Dalm Construction Ltd (A06/05) D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Mr. Paul Michael, Planner, County of Oxford reviewed the application and County report,
as attached.
The applicant was in attendance.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-06105 for 115 Glendale Dr., subject to the following
conditions:
1) A building permit be issued within one year of the date of the Committee's decision.
2) That the applicant submit a survey plan to the satisfaction of the Town's Chief Building
Official.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
?0*1� 2. Application for Zone Change - Michael Dean E)
A"62
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Mr. Paul Michael, Planner, County of Oxford reviewed the application and County report,
as attached.
The applicant was in attendance.
Mr. John Kapusta, owner of the property immediately south of the subject property,
appeared before Council. He noted no objection to change of zoning, however requested
a 8 foot privacy fence.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of
Tillsonburg approve the application submitted by Michael Dean, whereby lands located at
lots 393 & 394, Plan 500, in the Town of Tillsonburg, are to be rezoned from `General
Industrial (M2)' to Special 'Highway Commercial (C2-26)' to allow for the addition of a
motor vehicle repair garage and accessory vehicle storage as a permitted use and to
reduce the southerly interior side yard from 4.5 m (14.76 ft) to 3 m (9.84 ft).
"Carried"
DELEGATIONS
3. Petition Re: Tennis Courts [)
A delegation appeared expressing concerns with respect to the current condition of the
Tillsonburg tennis courts, located at the Community Centre.
Mr. Jack Neale began by presenting the comments and concerns contained in his email,
a copy of which is attached.
Others from the delegation that spoke included Bonnie McGlynn, Gabor Szabo, Donald
Warren, and Marion Warren. All expressed concerns with the current state that the courts
are in, lack of repair and maintenance. It was noted that they felt the recent upgrading at
the Community Centre, and fundraising initiatives (The It's For Everyone Campaign) does
not benefit everyone. They would like to see the courts improved so that they are useable
and safe, and available to the members of the community who enjoy and would like to
pursue tennis.
Councillor Patenaude suggested that funds could possibly be obtained through the
Ontario Trillium Foundation. She suggested that this avenue be pursued, as it has been
available for improvements to tennis courts in other communities.
Mrs. Warren noted that when the Kiwanis owned the tennis courts they were maintained
in good condition, and not cost to the users. She questioned why, now that the Town
owns them, the users are being asked to pursue funding ... and noted that they are paying
taxes. She feels that it should be the responsibility of the Town to maintain the courts.
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MINUTES: Meeting for the Committee "Open Council"
The Director of Community Services assured the group that she would be directing staff
to carry out routine maintenance of the courts (sweeping, etc.) beginning the day following
this meeting, and an open meeting would be set up through the Recreation Advisory
Committee to meet with users to discuss their concerns further. Users will likely be
contacted the week of July 18th to determine a date for the meeting.
The following resolution was passed.
Resolution
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Petition dated July 4,
2005 regarding the Tillsonburg Tennis Courts be received, and referred to the Director of
Community Services.
"Carried"
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
/0W\ >
COMMUNITY SERVICES
CORPORATE SERVICES
4. Knights of Columbus Re: Permission to Circulate Flyer D
Resolution
> No. 7
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the request from the Knights
of Columbus to circulate flyers be referred to the Director of Corporate Services for
review.
"Carried"
5. Home Occupation Signs D
Retum remarks.do(
Resolution
Presented By: Michael Graves
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MINUTES: Meeting for the Committee "Open Council"
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT Town Council permit signs
of 1 square metre in size, flat against a building, for home occupation uses.
"Carried"
FINANCE
6. Asset Management Status Report D
Presented By: Director of Finance
Resolution
> No.9
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the report from the
Director of Finance regarding the status of the asset management project, dated July 5,
2005, be received as information.
"Carried"
7. Minister of Municipal Affairs and Housing RE: Ontario Downtown Revitalization Loan for the
Town of Tillsonbura
Resolution Presented By: Director of Finance
> No. 10
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT Town Council request that
the Ministry of Municipal Affairs extend the Ontario Downtown Revitalization Program
agreement from May 31, 2005 to May 31, 2009, on an interest free basis.
"Carried"
INFORMATION ITEMS
8. MTO - 2005-06 Highway Connecting Link Allocation [)
9. Oxford County Council Resolution - Young St. Water Main Extension D
10. Townshio of South-West Oxford - Endorsement of Air Show D
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MINUTES: Meeting for the Committee "Open Council"
11. BIA Minutes D
Please see items under round table being sandwich boards and signage variance.
RESOLUTIONS
12. Annandale School - Permission for Annual Terry Fox Run
No. 11
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT
Town Council support Annandale School in their
initiative to organize one event to be held Friday,
September 16, 2005, involving all schools within
Tillsonburg, in recognition of the 25th Anniversary of
the Terry Fox Run.
"Carried"
NOTICE OF MOTION
Councillor Brian Stephenson introduced the following 'Notice of Motion', to be brought
forward as a proposed resolution at the next regular meeting of Council, August 8, 2005:
`THAT staff pursue the necessary steps to insure that the usage of train whistles for the
shunting process in the Fourth Street area be minimized."
BY-LAWS
13. By -Law 3169 Agreement with Ceridian Canada Ltd. D(three readings)
Presented By: Director of Finance
14. By -Law 3170 - To Authorize Charging of Fees to Recover Costs of False Alarms D(third
reading)
15. By -Law 3172 - To Authorize a Lease Agreement with Jeff Dean (third reading)
C C
bvlaw3172Dean.doc Jeff Dean Lease 6 2005.dc
16. By -Law 3173 - To Open Up and Establish Part of Bayham Drive (third reading)
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MINUTES: Meeting for the Committee "Open Council"
3173.doc
17. By -Law 3174 - To amend the zoning by-law 1994, as amended (Dean) [j (first and second
readings)
7-314kev.pdf 7-314sched.pdf
Resolutions
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3169 to authorize an
agreement with Ceridian Canada Ltd.; and
By -Law 3174 to amend Zoning By -Law 1994, as amended (Dean)
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and t his constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3169 and 3174.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3169, 3170, 3172 and 3173 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3169 to authorize an
agreement with Ceridian Canada Ltd.;
By -Law 3170 to authorize charging of fees to recover costs of false alarms;
By -Law 3172 to authorize a lease agreement with Jeff Dean; and
By -Law 3173 to open up and establish part of Bayham Drive
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 12
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into
Executive Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
Council moved back into Open Session to pass the following resolution.
No. 13
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT, in accordance with the Town of
Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of July
11, 2005.
"Carried"
Council moved back into Executive Closed Session.
ADJOURNMENT
Council moved back into Open Session and passed the following resolution.
No. 14
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT direction be given to
proceed with the proposed Corporate Strategic Plan, and that Mr. Andy Lubinsky be engaged for this
purpose;
AND FURTHER THAT a meeting be scheduled with Council and Senior Management to
determine priorities;
AND FURTHER THAT appropriate funds be utilized from Council Reserves.
(090• "Carried"
Meeting adjourned at 11:55 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Wednesday July 13, 2005
04:35 PM)
Town of Tillsonburg
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