060307 Special Council Meeting Minutes1
MINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Special Meeting for the Committee "Open Council"
(2006 Budget Meeting)
on
Tuesday March 7, 2006 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
?01k� DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
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MINUTES: Meeting for the Committee "Open Council"
^N MINUTES & BUSINESS ARISING OUT OF THE MINUTES
ADOPTION OF AGENDA
No. 1
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Special Council
Meeting of March 7, 2006 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
COMMUNITY SERVICES
CORPORATE SERVICES
FINANCE
1. 2006 Budget Summary
The Director of Finance summarized the budget. The budget remains at an increase of 4.97% to the
median residential tax payer. Discussion was held regarding changing the potential Trillium grant amount
to $75,000 and reducing the amount from reserves by the same amount.
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MINUTES: Meeting for the Committee "Open Council"
2. Asset Management Priorities
2006 Capital Budget Priorities by Dep't Master List.xls AM Assumptions by Dep't.doc
The Director of Finance reported.
All areas have documented their assumptions regarding asset management. The Director of Finance
documented the layout of the asset management assumptions. Councillor Lewis asked if the Treasurer
felt that the assumptions are appropriate and very specific. Mr. Eddington, the Treasurer, responded that
we have good assumptions, there is always room for improvement, but we are progressing well.
Councillor Lewis asked which assumptions on the fleet were specific. The Director of Operations
responded. Discussion took place regarding fleet assumptions.
The CAO responded we in a position to measure and make a very objective determination in our asset
management system. We are not quite there yet, but we have populated our asset management system
and have begun some life -cycle determination using the best information we have. We are going to have
to refine our system over time. We are hoping to go through the categories and try to get some approvals
for some of the projects, especially the road projects.
The Director of Corporate Services provided an up -date regarding the asset management program for the
IT department. Financing options to be considered, including leasing.
The discussion moved to fleet. The Manager of Parks is to prepare a report on replacement of vehicle
Unit 27; and the Fire Chief is to prepare a report regarding Unit 37. The Director of Community Services
is to prepare a response regarding usage of 2 Parks trucks during the winter months.
Discussion took place regarding the larger pool of funds for the asset management program. The door
opener and ramp at Elliott Fairbairn should be a prioritized project.
With respect to CEMP, the Fire Chief is to prepare a report on critical infrastructure assurances.
Under Engineering, discussion was held regarding scanning documents. The project costs for scanning
documents to be moved to operating costs.
Discussion was held regarding the furnace at Public Works. The leasing of a Reverse Osmosis system
should be reviewed.
The following resolution was passed.
No. 2
Moved by Councillor Lewis
Seconded by Councillor Renaud AND RESOLVED THAT the roads portion of the asset management
project be given pre -budget approval.
"Carried"
INFORMATION ITEMS
RESOLUTIONS
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MINUTES: Meeting for the Committee "Open Council"
1 >
BY-LAWS
>
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
>
ADJOURNMENT
Meeting adjourned at 9:25 p.m.
Approval Received: (1 of 1)
Lana LundlTillsonburg (Monday March 13, 2006
11:51 AM)
Town of Tillsonburg
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