060327 Special Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
II
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MINUTES
Town of Tillsonburg
Special Meeting for the Committee "Open Council"
on
Monday March 27, 200602:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
Please note regarding 'Attendance':
Councillor Stephenson joined the meeting at 3:00 p.m.
Councillor Lamb joined the meeting at 3:30 p.m.
CALL TO ORDER
CLOSED MEETING SESSION
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MINUTES: Meeting for the Committee "Open Council"
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DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
ADOPTION OF AGENDA
No. 1
Moved by Councillor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT the Agenda as prepared for the Special Council
Meeting of March 27th, 2006 at 2:00 p.m. be adopted.
"Carried"
PRESENTATIONS
2006 GRANT REQUEST PRESENTATIONS:
2:00 p.m. Multi -Service Centre
Multi Service request 032206.pdf
• Maureen Vandenberghe, Wendy Woodhouse and Marion Smith were present.
• Ms. Vandenberghe and Ms. Woodhouse presented their request to Council.
2:10 p.m. The Victoria Cross Tattoo
Victoria Cross Tattoo 032206.pdf
• Bob Marsden and Carl Cadman were present. Mr. Marsden presented their request to Council.
• Mr. Marsden noted that all profits from the Tattoo go back to the Legion.
2:20 p.m. Tillsonburg Upper Deck Youth Centre
[A
Upper Deck request 032206.pdf
• Donna Naismith, Director of Upper Deck Youth Centre, presented their request to Council.
2:30 p.m. Cultural Advisory Committee
r
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MINUTES: Meeting for the Committee "Open Council"
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Cultural Advisory request 032306.pdf
• Dianne Clark presented their request to Council.
2:45 p.m. Helping Hand Food Bank
111A
Helping Hand request 032206.pdf
• Marion Pratt presented their request to Council.
3:00 p.m. Big Brothers/Big Sisters
1101
big Brothers request 032206.pdf
• Deb Landon presented their request to Council.
3:10 p.m. Tillsonburg Properties for Community Living
Community Living request 032206.pdf
�4ON 0 Marty Graff presented their request to Council.
3:20 p.m. Participate
Lill
Ic
Participate request 032206.pdf Participate 032706.doc
• Linda Baxter presented their request to Council.
Following each presentation, Mayor Molnar indicated that it is anticipated that a recommendation
regarding grant requests will be made at the April 10th, 2006 Council Meeting.
DIRECTION: The Director of Finance was directed to email to Council Members a template to assist with
compiling suggestions regarding allocation of the 2006 grant money. Council Members were asked to
respond by email or phone, to the Director of Finance, with their suggestions, by the end of this week.
The Director of Finance was directed to compile an average of Council members' submissions early next
week.
PUBLIC MEETINGS
DELEGATIONS
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MINUTES: Meeting for the Committee "Open Council'
!� QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
1. Capital Priorities by Department Ej
Presented By: All directors
2. Asset Management - Assurance of Critical Infrastructure
Please Note ... The report regarding this item, has been provided to Council, and will be
discussed in Executive Closed Session.
Presented By: Fire Chief Parsons
No. 2
Moved by Councillor Renaud
Seconded by Deputy Mayor Smith AND RESOLVED THAT Town Council move into Executive Closed
Session to discuss Asset Management - Assurance of Critical Infrastructure.
"Carried
Moved by Councillor Lewis
Seconded by Deputy Mayor Smith AND RESOLVED THAT Council move back into Open Session.
"Carried"
Resolution
> No. 3
Moved by Councillor Renaud
Seconded by Deputy Mayor Smith AND RESOLVED THAT the Staff Report dated March
22, 2006 regarding Asset Management - Assurance of Critical Infrastructure be received
and the recommendations contained therein be adopted.
"Carried"
3. Asset Management - Replacement of Fire Services Vehicles D
Presented By: Fire Chief Parsons
Resolution
> No. 4
Moved by Councillor Renaud
Seconded by Deputy Mayor Smith AND RESOLVED THAT the Staff Report dated March
22, 2006 regarding Asset Management - Replacement of Fire Services Vehicles be
received and the recommendations contained therein be adopted.
P'q "Carried"
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MINUTES: Meeting for the Committee "Open Council"
A'� OPERATIONS
COMMUNITY SERVICES
4. Truck Replacement #27 D
Resolution
> No. 5
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Staff Report dated
March 21, 2006 regarding Truck Replacement Unit 27 be received;
AND FURTHER THAT Staff be directed to proceed with either Option 2 or Option 3, as
per Report of March 21, 2006 by the Director of Community Services.
"Carried"
5. Elliot Fairbairn Centre Roof Replacement
Resolution
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Staff Report dated
March 22, 2006 regarding Elliott Fairbairn Centre Roof Replacement be received and the
recommendations contained therein be adopted.
"Carried"
6. Reverse Osmosis
Resolution
> No. 7
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report dated March 21,
2006 regarding Reverse Osmosis System Costs and Leasing Options be received and
the recommendations contained therein be adopted.
"Carried"
7. Parks Truck Use
Resolution
> No. 8
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report dated March 22,
?00\ 2006 regarding Parks Truck Use be received.
"Carried"
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MINUTES: Meeting for the Committee "Open Council'
DIRECTION: In response to a question of Councillor Lewis, the Director of Community
Services was directed to provide information regarding vehicle use by other departments.
CORPORATE SERVICES
FINANCE
8. Station Arts Centre Funding Request
D -A
Station Arts request 032206.Rdf
INFORMATION ITEMS
RESOLUTIONS
BY-LAWS
>
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
The Special Meeting of Council adjourned at 4:55 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Thursday April 06, 2006
10:44 AM)
Town of Tillsonburg
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