060424 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday April 24, 2006 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes $ Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance,
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
9
CLOSED MEETING SESSION
No. 1
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT Town Council move into Executive - Closed
Session.
?d10\ "Carried"
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/*Vth >
/OON
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
EjApril 10, 2006
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of April 10th, 2006 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of April 24th, 2006 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application A-04106 - Carel and Betty Van De Munt
Presented By: Director of Corporate Services
The Director of Corporate Services reviewed the attached report, as prepared by the
County of Oxford Planning Department, and the recommendations contained therein.
The applicant, Mr. Van De Munt, was present and advised that the purpose of the deck
was to provide ease of access to the rear of his property.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
No. 4
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee
of Adjustment approve application A-04106 for 223 North Street East, subject to the
following conditions:
1) A building permit for the existing deck shall be obtained within one year of the date of
the Committee's decision;
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• MINUTES: Meeting for the Committee "Open Council"
e•ft, 2) That the deck complies with the approved lot grading plan for the subject property.
"Carried"
2. Committee of Adjustment Application A-05106 - William and Eileen Spitzki D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
The Director of Corporate Services reviewed the attached report, as prepared by the
County of Oxford Planning Department, and the recommendations contained there.
The applicant was present, and noted that he was asking for a reduction in parking
spaces, as he didn't fee they would be needed. There will be a drop-off turnaround by the
front door, providing ease for accessibility.
The applicant confirmed that he concurs with the recommendations contained in the
County report.
No other persons appeared in support of, or opposition to, the subject application.
Deputy Mayor Smith noted that he did support the application, with some reservations
regarding parking. He questioned if there is a back-up plan to bring on more parking,
should the proposed parking prove to be insufficient.
It was noted that the parking spaces are larger to accommodate wheelchair usage, etc.
Councillor Renaud questioned if there was sufficient room on the site plan to allow for
,a■•� angle parking.
DELEGATIONS
Mayor Molnar noted an error in the footprint size of the building.
STAFF DIRECTION: Staff were directed to review parking requirements.
The following resolution was passed.
Resolutions
No. 5
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg
Committee of Adjustment approve application A-05106 for 25 Woodcock Drive,
subject to the following condition:
1) The applicant obtain approval from the Town for the proposed amendment to
the existing approved site plan for the subject property.
"Carried"
No. 6
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT staff be directed to prepare a
report relative to the information received, dated April 4th, 2006, from neighbours of
Woodcock Drive.
"Carried
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3. Tillsonburg Police Services - Traffic Report D
Presented By: Walter Burton, Tillsonburg Police Services Board
Mr. Burton appeared before Council and delivered the attached report.
t
Traffic Report.pdf
The following resolution was passed:
No. 7
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Report of the Traffic
Committee - Up -dated Summary Report #3, dated March, 2006, be received.
"Carried"
4. Tillsonburg Hydro Inc. RE: May 1st Rate Increases as approved by the Ontario Ene[gy Board -
"Up -Date"
Presented By: Chair Mark Renaud, Tillsonburg Hydro Inc.
,rte Tillsonburg Hydro Inc update to council April 2006..ppt
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
5. Simcoe Street Up -Date
Simcoe Street EA Update April 212006. doc Simcoe Street EA Update supplemental Mar 23 2006.doc
Simcoe Street EA Update Mar 3 2006.doc County of Oxford Letter R Walton April 12 2006.pdf
Resolution
> No. 8
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the staff report from the Director
/On,\ of Operations dated April 21st, 2006, regarding Simcoe Street Widening EA Up -Date, be
received.
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MINUTES: Meeting for the Committee "Open Council"
140� "Carried"
No. 9
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT, in response to the letter received
from the County of Oxford Director of Public Works dated April 11, 2006, the Council of
the Town of Tillsonburg hereby requests that the Preferred Option Item with respect to
Simcoe Street widening, along with supporting documentation, be forwarded to the
Council of the Town of Tillsonburg prior to May 23, 2006.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
6. Campaign Sign By-law EJ
Presented By: Michael Graves
Resolution
> No. 10
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the report of the Director of
Corporate Services regarding a Campaign Sign By -Law be received and the By -Law be
brought forward for Council's consideration.
"Carried"
7. Canadian Tire - Fence Variance
Presented By: Michael Graves
u
CT - Fence Variance 2.doc
Resolution
> No. 11
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the report of the Director of
Corporate Services dated April 20, 2006 be received;
THAT the fence between the Canadian Tire Garden Centre and the abutting property be
exempted from clause 9.2 (a) of By-law 3058 which prescribes the height of fences, and
that the site plan agreement for the Canadian Tire be amended to allow for an increased
height of a fence up to 12' (feet);
ANIS FURTHER THAT the site plan agreement be amended to remove the planting strip
/dM*\ to the north between the two properties along the fence beside the garden centre.
"Carried"
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MINUTES: Meeting for the Committee "Open Council'
FINANCE
8. 2006 Grants
Presented By: Director of Finance
Resolution
> No. 12
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the report of the Director of
Finance dated April 18, 2006 be received;
AND THAT Council adopt the Town of Tillsonburg - Grant Summary 2006 and direct
that the Director of Finance make payments to the five organizations as outlined and
advise all organizations of Council's decision.
"Carried"
INFORMATION ITEMS
9. Tillsonburg Horticultural Soclety RE: Appreciation for Support Cj
10. Minister Responsible for Seniors RE: Seniors' Month
1,,
Seniors Month.pdf
11. Ministry of Transportation RE: Move Ontario
Ministry of Transportation.pdf
12. County of Oxford RE: Canada -Ontario Affordable Housing Program (AHP)
County - AH P. pdf
1 •' ar,c)
Additional correspondence from the County of Oxford... AHP-Oxford.pdf
13. County of Oxford RE: Population. Household and Employment Projections to 2031
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MINUTES: Meeting for the Committee "Open Council"
L I T'J
County - pro{ections.pdf
14. News Release RE: COMRIF
atiw
'• .kiac.
COMRIFrelease.pdf
Resolution
> No. 13
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith
WHEREAS the Corporation had made responsible application to the COMRIF program
for Intake 2 initiatives;
AND WHEREAS the Town received zero partnership dollars as announced by the
Federal and Provincial governments on Friday April 21, 2006;
THEREFORE BE IT RESOLVED that the Director of Operations be requested to prepare
a report to review and recommend how the funds received through the'Move Ontario'
program from the Province of Ontario, for a sum of $298,585 can best be utilized in
respect of current 2006 infrastructure projects or non -funded COMRIF application
projects;
AND FURTHER THAT this report be presented to Council for discussion in May 2006.
"Carried"
15. County of Oxford Monthly Up -Date D
Mayor Molnar provided a verbal up -date.
RESOLUTIONS
Presented By: Mayor Molnar
16. Correspondence from Mr. Ambrus RE: Tillson Avenue and North Street Intersection
Presented By: Mayor Molnar
-F I
LETTER TO MAYOR ABOUT INTERSECTION. doc
Resolution
> No. 14
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the correspondence from Mr.
George Ambrus dated April 22, 2006 be received;
THAT the Council for the Town of Tillsonburg request the County of Oxford to proceed
with the installation of referenced traffic lights at the corners of Tillson Avenue and North
Street in Tillsonburg;
AND FURTHER THAT correspondence supporting this request be forwarded to the
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�•q Warden and Council of Oxford County for a response by May 23, 2006.
"Carried"
16R
BY-LAWS
17. By -Law 3205 - Encroachment Agreement (Michael Clarkson)
By -Law 3205 received first and second reading April 10, 2006; and third reading this date.
18. By -Law 3206 - To Regulate Election Campaign Signs
By -Law 3206 received first and second reading this date.
C
By-law 3206 Campaign Sign.doc
19. By -Law 3207 - To Authorize an Agreement with the Oxford County Department of Public Health &
Emergency Services (Sewage Systems)
By -Law 3207 received three readings this date.
by-law 3207 -Board of Healthdot Sewage System Management Agreement.doc
E
Tillsonburg OBC Part 8 agreement cvr Itr 2006.doc
20. By -Law 3208 - To Establish Part of Clearview Drive
By -Law 3208 received first and second reading this date.
3208 open part of Clearview, Drive.doc
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3206 to Regualte Election Campaign
Signs;
By -Law 3207 to Authorize and Agreement with the Oxford County Department of Public Health and
Emergency Services (Sewage Systems; and
By -Law 3208 to Establish Part of Clearview Drive
be introduced and read for a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Smith
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of
the Whole for the purpose of considering By -Law Number 3206, 3207 and 3208.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law
Numbers 3205 and 3207 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3205 to authorize an Encroachment
Agreement with Michael Clarkson; and
By -Law 3207 to authorize an Agreement with the Oxford County Department of Public Health and
Emergency Services (Sewage Systems)
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same
and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
9
CLOSED MEETING SESSION CONTINUED
No. 15
eeftN Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Council move into Executive - Closed Session.
"Carried"
ADJOURNMENT
Meeting adjourned.
Approval Received: (1 of 1)
Lana Lund/Til [son burg (Monday May 08, 2006 04:33
PM)
Town of Tillsonburg
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