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060523 Regular Council Meeting Minutes/OW\ MINUTES: Meeting for the Committee "Open Council" Review Access: ® Public O Private Orders of the Day: CALL TO ORDER MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Tuesday May 23, 2006 07:00 PM Council Chambers Chair: Stephen Molnar Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Adjournment CLOSED MEETING SESSION No. 1 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" �O 1 > DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Councillor Lamb declared a conflict with respect to Agenda Item 8. MINUTES & BUSINESS ARISING OUT OF THE MINUTES DMay 8, 2006 No. 2 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of May 8th, 2006 be adopted. "Carried" ADOPTION OF AGENDA No. 3 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting of May 23rd, 2006 be adopted. "Carried" PRESENTATIONS PUBLIC MEETINGS 1. Committee of Adjustment Application A-07/06 - Dalm Construction Ltd. D Presented By: Mr. Paul Michiels, Planner, County of Oxford Mr. Paul Michiels, Planner, County of Oxford, reviewed the attached report and recommendations with respect to the subject application. The applicant, Mr. Henry Dalm, was in attendance. No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution > No. 4 Moved by Councillor Renaud Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-07/06 for 20 Bobolink Drive, subject to the following conditions: 1) A building permit for the new dwelling shall be issued within one year of the date of the Committee's decision; Page 2 MINUTES: Meeting for the Committee "Open Council" eo+ 2) That the applicant obtain approval of an exception to the subdivision agreement from the Town to reduce the future exterior side yard from 7.5 m (24.6 ft) to 6.85 m (22.5 ft) for the proposed dwelling. "Carried" 2. Application for Official Plan Amendment - Town of Tillsonburg Presented By: Mr. Paul Michiels, Planner, County of Oxford POF 11-123t. pdf Mr. Paul Michiels, Planner, County of Oxford, reviewed the attached report and recommendations with respect to the subject application. Mr. Charters appeared before Council and noted that he is not opposed to this application, but feels that his property and that of his two neighbours should be included in the area because they are separate from other residential properties. No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution eo,*1 > No. 5 Moved by Councillor Renaud Seconded by Councillor Patenaude AND RESOLVED THAT the Council of the Town of Tillsonburg advise Oxford County Council that they support an application to amend the Official Plan, submitted by the Town of Tillsonburg, to re -designate the subject lands from medium density residential to entrepreneurial district with special policies, as the proposed amendment maintains the general intent and purpose of the Official Plan. "Carried" 3. Application for Official Plan Amendment and Zone Change - Tillsonburg District Memorial Hospital Presented By: Mr. Paul Michiels, Planner, County of Oxford is 11-121 &ZON7-317t.pdf Mr. Paul Michiels, Planner, County of Oxford, reviewed the attached report and recommendations with respect to the subject application. Mr. Campbell appeared, representing the applicant. Mr. McHugh was also present to answer any questions with respect to the application. A neighboring property owner appeared before Council with concerns over access from the alley, in and out of the parking lot. He commented that the area is not designed for ,Mk\ two-way traffic and expressed concerns with respect to the potential for accidents. No other persons appeared in support of, or opposition to, the subject application. Page 3 MINUTES: Meeting for the Committee "Open Council" In response to comments from Deputy Mayor Smith, Mr. Campbell responded that he would be prepared to address any issues or concerns. The following resolution was passed. Resolution > No. 6 Moved by Councillor Stephenson Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of Tillsonburg advise Oxford County Council that they support an application to amend the Official Plan,submitted by the Tillsonburg District Memorial Hospital, to re -designate the subject property from Entrepreneurial District to Entrepreneurial District with special policies to allow for a parking lot accessory to the hospital as a permitted use; AND FURTHER THAT that the Town of Tillsonburg approve in principle the application by the Tillsonburg District Memorial Hospital to amend the Special `Residential First Density (R1-1)' Zone to an amended 'Residential First Density (R1 -Special)' Zone to allow a parking lot accessory to the hospital as a permitted and incorporate appropriate setback, landscaped open space and parking space dimension provisions. The amending Zoning By-law will be brought before Council after the review of preliminary site plans by Town Staff. "Carried" 4. Application for Zone Change - Debra Sykes IO ,, Presented By: Mr. Paul Michiels, Planner, County of Oxford W 14 f 7-319.pdf Mr. Paul Michiels, Planner, County of Oxford, reviewed the attached report and recommendations with respect to the subject application. Mr. Jenkins appeared before Council, representing the applicant, Mrs. Sykes. No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution > No. 7 Moved by Councillor Stephenson Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of Tillsonburg approve in principle the application submitted by Debra Sykes, whereby lands located at Lot 683, Plan 500, in the Town of Tillsonburg, are to be rezoned from 'Residential First Density (R1)' to Special `Residential First Density (R1-22)' to recognize an existing two unit converted dwelling and an existing dwelling unit in an accessory building as a permitted use. "Carried" Page 4 MINUTES: Meeting for the Committee "Open Council" DELEGATIONS 5. Consolidated Financial Statements - December 31, 2005 Presented By: Mr. Doug Slade, Millard, Rouse & Rosebrugh emn06200.pdf Mr. Doug Slade, appeared before Council and presented the attached report. Resolution > No. 8 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the Consolidated Financial Statements, dated December 31, 2005, be received. "Carried" 6. Petition RE: Vehicle Purchase D Presented By: Ms. Chris Rosehart Ms. Rosehart appeared before Council with concerns regarding responsible taxation and it vehicle purchase, and filed the attached petition... Petition.pdf Resolution > No. 9 Moved by Councillor Lamb Seconded by Deputy Mayor Smith AND RESOLVED THAT the petition regarding `responsible taxation' be received and forwarded to the Director of Operations as `information'. "Carried" QUARTERLY REPORTS 7. 1 st Quarter 2006- Operations Services Report D Presented By: Director of Operations Resolution > No. 10 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the 2006 - 1 st Quarter Report from the Director of Operations be received. "Carried" ^N CHIEF ADMINISTRATIVE OFFICER 8. Proposed OPP Contract 2006 - 2010 Page 5 MINUTES: Meeting for the Committee "Open Council" Presented By: CAO © ® w REPORT OPP 2006~2010 Proposal .doc OPP contract analysis 042706.xis PSB Contract.pdf Resolution > No. 11 Moved by Deputy Mayor Smith Seconded by Councillor Lewis AND RESOLVED THAT a By -Law be prepared authorizing entering into an Agreement with the Solicitor General of Ontario for policing services for the Town of Tillsonburg by the Ontario Provincial Police for the year 2006 to and including 2010 based on the OPP Policing Proposal; AND FURTHER THAT, at first and second reading of the proposed By -Law, a representative of the OPP/PSB members be invited to attend. "Carried" No. 12 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT further to a separate resolution concerning an OPP contract for 2006-2010 dated May 23, 2006, be it further resolved that staff be directed to prepare a letter to the Minister of Municipal Affairs and Housing, with a copy to the Minister of Community Safety and Correctional Services, and to the MPP of Oxford, concerning the inequities of the OMPF funding relative to policing costs. "Carried" OPERATIONS 9. Solid Waste and Recycling Collection D Presented By: Director of Operations Resolution > No. 13 Moved by Councillor Lamb Seconded by Deputy Mayor Smith AND RESOLVED THAT the staff report from the Director of Operations dated May 15, 2006 be received; AND FURTHER THAT the Town of Tillsonburg support the return of solid waste and recycling collection to the County of Oxford area municipalities; AND FURTHER THAT the Town of Tillsonburg indicate its preference to collect solid waste and recycling within the Town of Tillsonburg. "Carried" 10. Traffic By -Law Amendments Presented By: Director of Operations Page 6 MINUTES: Meeting for the Committee "Open Council" �O 1 Traffic Bylaw Amendments memo May 19 2006.doc Traffic Bylaw Supplemental Information May 19 2006.pdf Resolution > No. 14 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT the staff report from the Director of Operations dated May 19, 2006 be received; AND FURTHER THAT the Traffic By -Law be amended to incorporate the changes as listed in the Director of Operations report dated May 19, 2006. "Carried" COMMUNITY SERVICES 11. Tennis Court Capital Project - Update [) Resolution > No. 15 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT the Tennis Court Capital Project Update Report, dated May 16, 2006, be received. 14� "Carried" 12. Skateboard Capital Project Update Resolution > No. 16 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the Skateboard Park Capital Project Update Report, dated May 17, 2006, be received. "Carried" CORPORATE SERVICES 13. Executive Summary - Pre -Servicing Agreement in Executive Summary Pre -Servicing bylaw. doc Resolution > No. 17 Moved by Councillor Renaud Presented By: Michael Graves Page 7 MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Patenaude AND RESOLVED THAT the Pre -Servicing Agreement By -Law be brought forward for first and second reading. "Carried" 14. Motorcycle Parking [j Presented By: Michael Graves Resolution > No. 18 Moved by Councillor Stephenson Seconded by Councillor Lewis AND RESOLVED THAT that staff proceed with parking in the downtown core as they currently are. "Carried" 15. False Alarm By-law Presented By: Michael Graves Resolution > No. 19 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the False Alarm By-law be brought forward for first and second reading. "Carried" 16. Royal Canadian Legion Air Cadet S uadron RE: Permission to Conduct Annual Tag Da - May 26th and 27th. 2006 Resolution > No. 20 Moved by Councillor Lamb Seconded by Deputy Mayor Smith AND RESOLVED THAT permission be granted to the Royal Canadian Legion Air Cadet Squadron to conduct their Annual Tag Day May 26th and 27th, 2006 in the Town of Tillsonburg. "Carried" 17. Tillsonburg Economic Development Advisory Committee RE: Thames Valigy District School Board Resolution > No. 21 Moved by Councillor Lewis Page 8 MINUTES: Meeting for the Committee "Open Council" ?006 Seconded by Councillor Stephenson AND RESOLVED THAT Council adopt the recommendation of the Economic Development Committee regarding Thames Valley District School Board and that the recommendation be forwarded to the Thames Valley District School Board. "Carried" FINANCE 18. By -Law to adopt the 2006 Budgetary Estimates & Tax Rates D Presented By: Director of Finance Resolution > No. 22 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report dated May 17, 2006, prepared by the Revenue Manager, regarding a By-law for Adopting 2006 Budgetary Estimates, and Tax Rates be hereby received; AND THAT By-law No. 3210, being a by-law to provide for the adoption of 2006 budgetary estimates and tax rates, and further to provide for penalty and interest in default of payment, be presented to Council for enactment. "Carried" INFORMATION ITEMS 19. Tourism Advisory Committee Meeting Minutes n- 20. 20. Notice to Properly Owners - Reconstruction of Simcoe Street 21. The Ontario Flue -Cured Tobacco Growers' Marketing Board RE: Exit Program Needed Immediatelv I'd Tobacco Growers' Marketing Board.pdf F. IW� 22. Active Transportation - National Commuter Challenge - June 4-10, 2006 Page 9 MINUTES: Meeting for the Committee "Open Council" 1 I Active Transportation.pdf 23. Tourism Oxford RE: Third Annual Doors Open Oxford - September 9 and 10, 2006 t Tourism Oxford.pdf > 24. FCM RE: Prime Minister Supports Fixing Municipal Infrastructure Deficit FCM.pdf No. 23 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT staff prepare a letter to the Honourable Harper, and copy our local MPP, recognizing the material in FCM correspondence and indicating the Town of Tillsonburg's support to providing an equitable and sustainable funding solution for municipalities. /Okl� "Carried" 25. County of Oxford Monthly Up -Date Presented By: Mayor Molnar Mayor Molnar provided a verbal up -date. RESOLUTIONS 26. Project Renewable Futures Resolution > No. 24 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the report titled "Project: Renewable Futures" be adopted and that the Council for the Town of Tillsonburg endorses the Community Transition Project funding application to support the recommendations contained therein. "Carried" No. 25 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT the procedural by-law provision Page 10 I MINUTES: Meeting for the Committee "Open Council" with respect to a 10:30 curfew be extended for the Council Meeting of May 23, 2006. "Carried" BY-LAWS 27. By -Law 3210 - To Provide for the Adoption of Bud eta Estimates Tax Rates and Penaljy and Interest in Default of Payment for 2006 Ej 28. By -Law 3211 - Subdivision Amending Agreement (Southridge) LJ - Bylaw3211.doc Subdivision Amending Agreement.pdf 29. By -Law 3212 - Pre -Servicing Agreement (Permterra) rffl �71 It Bylaw321 2. doc Preservicing Agr Permterra. pdf 30. By -Law 3213 - Pre -Servicing Agreement (Annandale Phase 7� Bylaw3213.doc Pre -Servicing Agr Annandale. pdf Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3210 to provide for the adoption of budgetary estimates, tax rates and penalty and interest in default of payment for 2006; By -Law 3211 to authorize a Subdivision Amending Agreement (Southridge); By -Law 3212 to authorize a Pre -servicing Agreement (Permterra); and By -Law 3213 to authorize a Pre -servicing Agreement (Annandale Phase 7) be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Numbers 3210, 3211, 3212 and 3213. "Carried" Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Number 3210 as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Smith Page 11 MINUTES: Meeting for the Committee "Open Council" e0l"N Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3210 to provide for the adoption of budgetary estimates, tax rates and penalty and interest in default of payment for 2006 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED No. 26 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Council move into Executive - Closed Session. "Carried" ADJOURNMENT Council adjourned at 11:59 p.m. 14" Approval Received: (1 of 1) Lana Lund/Tillsonburg (Friday June 02, 2006 02:14 PM) 62 Town of Tillsonburg Page 12