060710 Regular Council Meeting Minutes�1
MINUTES: Meeting for the Committee "Open Council"
Review Access: ® Public C Private
Orders of the Day:
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday July 10, 2006 07:00 PM
Council Chambers
Chair: Stephen Molnar
Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
Page 1
MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DJune 26, 2006
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of June 26, 2006 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of July 10, 2006 be adopted, as amended.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application - A-08106 (Eric and Dorle Enkelaar)
Presented By: CAO
,z..
Report from County of Oxford Planning Department... A-0$-06-TIL.pdf
The CAO reviewed the subject application and attached report from the County of Oxford
Planning Department.
The CAO noted a change to the recommendation, as discussed with Mr. Paul Michiels,
Planner, County of Oxford, in which case the proposed resolution would approve the
application. It was noted that the Planner concurred with the amendment.
The applicants were present and concurred with the amended resolution as presented.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
Page 2
MINUTES: Meeting for the Committee "Open Council"
> No. 4
�i Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-08/06 for 2 Rosalyn Circle to reduce the minimum rear
yard requirement 39.4 feet to 29.9 feet to allow the construction of a 2 -storey addition.
"Carried"
DELEGATIONS
2. Wall of Fame Recipients D
Presented By: Mr. Jack Whitmore
Mr. Jack Whitmore appeared before Council acknowledging the efforts of the Town in
honouring people who have made a great contribution to the athletic world of our Town.
Mr. Whitmore went on to suggest that the natives of our Town who have made a great
contribution to the corporate structure nationally also be recognized.
Mr. Whitmore provided the names of individuals he felt would fit in this category, along
with brief biographies. The names included Ted Carmichael, Brent Hollister, Harley
Hotchkiss and Larry Innanen.
Mayor Molnar responded favourably, noting that the concept of a legacy park has been
discussed. Mayor Molnar also noted that efforts are being made to identify a proper home
for the recognitions that have previously been made.
Deputy Mayor Smith commented that this is an excellent point, creating an opportunity to
relate back to the many individuals that have accomplished some significant
achievements. The Deputy Mayor added that this is something that should be pursued
and perhaps a Committee be set up to make such recommendations.
Councillor Lewis commented that Mr. Whitmore's suggestion was very worthwhile and
should be pursued.
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
3. NFPA & ULC Clarifications and Fleet Incentive Pricing Report July 5 2006 D
Presented By: Director of Operations
Mayor Molnar noted that it is not the vehicle that is in question; it's the equipment and
lighting.
Deputy Mayor Smith noted that he was looking for confirmation that there will be a
request for proposal, so that there is competitive pricing, and the equipment will be as
Page 3
MINUTES: Meeting for the Committee "Open Council"
approved.
Council received the information on the equipping of the new truck and asked to be
provided with a deployment policy with respect to the vehicle.
Resolution
> No. 5
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the staff report dated June
27, 2006 regarding 'Clarification of ULC and NFPA Requirements' be received and the
recommendations contained therein be adopted.
"Carried"
COMMUNITY SERVICES
4. Skateboard Park D
Presented By: Director of Community Services
Resolution
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT the staff report dated July 5, 2006
regarding a 'Skateboard Park' be received;
AND FURTHER THAT New Line Skateparks Inc. be awarded a contract for design and
construction supervision; not to exceed $13,500, with a total project value of $125,000.
"Carried"
DIRECTION: Direction was given for the Director of Finance to prepare a report for the
Council Meeting of August 21, 2006, identifying a couple alternatives as to where the
funding should come from.
It was also noted that staff will need to report on the annual cost maintain
the subject facility, once it's operational.
NOTE: The CAO noted that adoption of this recommendation allows staff to
proceed with the design and tendering process; and at that point in time, the project would
be brought back to Council for approval of the design.
CORPORATE SERVICES
FINANCE
5. ASSET MANAGEMENT STATUS L1
Presented By: Director of Finance
Page 4
MINUTES: Meeting for the Committee "Open Council"
6. ODRP C)
Resolution
> No. 7
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT the report from the Director of
Finance dated July 5, 2006 relating to Asset Management be received.
"Carried"
Presented By: Director of Finance
g3p23400.pdf g5n08400.pdf
Resolution
> No. 8
Moved by Councillor Lamb
Seconded by Councillor Lewis
AND RESOLVED THAT the report from the Director of Finance dated July 6, 2006
relating to ODRP be received;
AND FURTHER THAT the Town proceed to the adoption of By-law 3220 and
contribute the balance of the ODRP principal repayments of $100,000 to reserves with
such reserves to be used for the pay down of debt or to reduce the 2006 debt
requirements.
"Carried"
INFORMATION ITEMS
7. James Mathews - Appreciation [j
8. Ontario Municipal Water Association - Request for Support in Keeping Water under Public
Ownership and Control D
E
9. Nevada Ticket Services Inc. RE: Provincial Lottery Licence D
10. Association of Municipalities of Ontario RE: AMO Position on Improving the Efficiency of the Blue
Box
/O"N. ad
AMO - Blue Box.pdf
Page 5
MINUTES: Meeting for the Committee "Open Council"
11. Association of Municipalities of Ontario RE: Property Reassessments Cancelled Until 2008
., �
AMO - Property Reassessments Cancelled until 2008.pdf
RESOLUTIONS
12. B.I.A. Resignations/Appointment
J
Correspondence from the Tillsonburg B.I.A. RE: Resignations... BIA Members.pdf
Resolution
> No. 9
Moved by Councillor Lamb
Seconded by Councillor Lewis
AND RESOLVED THAT the Chair of the B.I.A. be appointed as the B.I.A. Representative
on the Tillsonburg Economic Development Committee for the current term.
"Carried"
13. Re -scheduling of August 2006 Council Meeting
No. 10
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Council Meeting
scheduled for Monday, August 14th, 2006 be re -scheduled to Monday, August 21st, 2006.
"Carried"
14. Quarterline Road - Sidewalks
No. 11
Moved by Councillor Patenaude
Seconded by Councillor Renaud WHEREAS Council directed staff to expend 'Move
Ontario' infrastructure funds to incorporate sidewalks along a portion of Quarterline Road, south of
Monsignor O'Neil school; and.
WHEREAS the reconstruction of Quarterline Road remains a priority for the Town of
Tillsonburg in applying for future COMRIF partnership funding; and,
WHEREAS there have been residential concerns regarding the installation of sidewalks
along this area;
THEREFORE BE IT RESOLVED THAT staff, through the Director of Operations, proceed
with the design specifications for the sidewalk and that a full report be brought to Council August 21 st,
2006;
Page 6
MINUTES: Meeting for the Committee "Open Council"
eo&_� AND FURTHERMORE THAT an Open House be held with concerned neighbours or
residents to review the draft designs prior to final Council resolution.
"Carried"
BY-LAWS
15. By -Law 3214 - Youth Advisory Committee By -Law (To be considered for third reading)
16. By -Law 3215 - To Amend Traffic By -Law 2997, as amended (To be considered for third reading)
Traffic Bylaw amendment June 212006 .doc
17. By -Law 3216 - To Authorize the Entering into of an Agreement for Policing Services - OPP D (To
be considered for third reading)
By -Law 3216 was deferred to the next regular meeting of Council - August 21, 2006.
18. By -Law 3218 - To Authorize the Acquisition of Certain Lands from the Canadian Pacific Railway
Company (To be considered for third reading)
BYLAW 3218.dot CP Lands.pdf
19. By -Law 3220 - To Authorize a Novation Agreement D (To be considered for three readings)
Resolutions:
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3220 to authorize a
Novation Agreement be introduced and read for a first and second time and be referred to
Committee of the Whole for further consideration and this constitutes the first and second
reading thereof.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By-law Number 3220.
"Carried"
Moved by Deputy Mayor Smith
?0 1 Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Number 3214, 3215, 3218 and 3220 as passed in Committee without
Page 7
I
MINUTES: Meeting for the Committee "Open Council"
amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3214 to establish the
Tillsonburg Youth Advisory Committee;
By -Law 3215 to amend Traffic By -Law 2997, as amended;
By -Law 3218 to authorize the acquisition of certain lands from the Canadian Pacific
Railway Company; and
By-law 3229 to authorize a Novation Agreement be given third and final reading and the
Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 12
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVE THAT Town Council move into Executive Closed Session.
"Carried"
Council moved into Executive Closed Session at 9:05 p.m.
ADJOURNMENT
Following Executive Closed Session, Council moved back into Open Session and adjourned.
Council adjourned at 9:56 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Tuesday July 11, 2006 03:20
PM)
MW,Amm�
Town of Tillsonburg
Page 8