061127 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday November 27, 2006 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Smith
14� Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DOctober 23, 2006
No. 2
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Council Minutes of October 23rd, 2006 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Agenda as prepared for the Council Meeting of
November 27th, 2006 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
2. Committee of Adjustment Application A-09106 - Trillium Railway [J
Presented By: Mr. Harry Shnider, Planner, County of Oxford
Planner Harry Shnider gave report. Site plan approval is almost complete and is subject
to this minor variance. Harry outlined the application for Certificate of Approval. We ask
for one more condition that written confirmation from the Ministry of Environment that
approvals have been received.
The applicant Mike Perovich spoke and said he understood the conditions including the
additional condition and agreed that this was appropriate.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT Committee of Adjustment
Application A-09106 for 3 Rouse Street be approved,subject to the following conditions:
1) A building permit for the proposed addition shall be obtained within one year of the date
of the Committee's decision;
2) That a revised building location survey, showing the dimensions and location of the
proposed addition, be submitted to the Town's Chief Building Official;
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MINUTES: Meeting for the Committee "Open Council"
100� 3) That the applicant obtains approval from the Town of Tillsonburg for the required site
plan amendment to address site design issues such as grading, drainage, service
locations etc.; and
4) The approved minor variance shall only apply to the proposed addition to the industrial
transfer facility building.
5) That the applicant shall obtain written confirmation from the Ministry of the Environment
that all required provincial approvals for the expanded transfer facility building and
associated operations have been obtained prior to operation, including submission of a
disclosure report and contingency plan, to the satisfaction of the Town of Tillsonburg and
the County of Oxford.
"Carried"
3. Committee of Adjustment Application A-10/06 - Cosyns D
Presented By: Mr. Harry Shnider, Planner, County of Oxford
Harry Shnider gave the report regarding the planning document.
Mr. Mark Cook spoke in support of the application and agreed with the condit
The question was asked if we had received any questions or
concerns from any abutting land owners. Mr. Shnider responded that we have not received
comments from abutting landowners
Resolution
> No. 5
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT Committee of Adjustment
Application A-10/06 for 28 Maple Lane be approved, subject to the following condition:
1) A building permit for the proposed addition shall be issued within one year of the date
of the Committee's decision.
"Carried"
DELEGATIONS
4. Proposed Changes to Annandale and Glendale Schools
Presented By: Laura Vannatter, Nancy McDowell, School Councils
ota
letter to hoard 2. wpd
> Nancy McDowell informed Council of some of the upcoming changes to the schools in town. There has
been a proposal to move the grade 9 students from Annandale to Glendale. The School Board was asked
about the renovations including improvements to tech studies, improved labs, etc. We have been
informed that improvements to labs, a practice gym, a larger cafeteria will be part of the renovation
program. There are still many more questions, including the impact of Annandale only having grade 7 and
8 and about 300 students. If outside funds were brought in could the school be modified further. We were
assured that Annandale would run as a grade 7 and 8 and music programs will be the responsibility of the
Principal of that school. We were concerned that this project would be rushed through, but we are now
not as much of a priority. We are concerned but we want to ensure our students and parents are aware of
Aft\ all of the changes. We asked for continued communication. It appears that the timeline will be
approximately 2 years but they are hoping that this will move a little quicker.
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MINUTES: Meeting for the Committee "Open Council"
Fred Lewis asked what the criteria is for which project will go forward first.
One of their priorities is on the ground capacity. Some are at over capacity. Ours can be handled with our
current capacity. The representative in attendance felt that the Hemson report.
Discussion regarding the possible outside funding to fund an increased sized for the Gymnasium. It was
asked if the Board had indicated what kind of financing might be possible. The Board did not indicate that.
Mr. Lewis has a problem with public buildings not being used for public purposes after hours.
The mayor discussed costs associated with renovating or building new.
No. 6
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the report be received and the CAO bring back a
report for Council consideration.
"Carried"
QUARTERLY REPORTS
5. Community Services 3rd Quarter Report D
Resolution
> No. 7
p� Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the 2006 - Third Quarter
Report from the Director of Community Services be received.
"Carried"
Discussion regarding any large outstanding items for 2006. The fundraising dollars will
be lower than expected.
Funds from prior years that were exceeded fund raising has been reserved and those
funds could be used to cover this deficiency.
6. Corporate Services 3rd Quarter Report D
Resolution
> No. 8
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the 2006 - Third Quarter
Report from the Director of Corporate Services and Director of Finance be received.
"Carried"
M. Graves highlighted a concern regarding the capital purchases in land that may
experience a negative variance of $70,000 this will hopefully be offset by other areas
within that budget.
/"`\
7. Fire Services 3rd Quarter Report D
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MINUTES: Meeting for the Committee "Open Council"
Presented By: Fire Chief
Resolution
> No. 9
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the 2006 - Third Quarter Report
from Fire Services be received.
"Carried"
Fire Chief outlined the new requirement by the fire marshall that the requirement for
smoke alarms on every floor and outside of sleeping areas that there will be a zero
tolerance for finding any person in contravention of this law. The fire chief
hopes that he never has to write a ticket but he would like to ensure that we do not lose
lives as well.
CHIEF ADMINISTRATIVE OFFICER
8. Electricity Procurement Strategy
Presented By: CAO
01b,
Electrict}r Procurment Strategy Repod.pdf
Resolution
> No. 10
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the strategy as detailed in the
General Manager's Report be adopted and the CAO be authorized to execute the
necessary agreements to implement this strategy.
"Carried"
OPERATIONS
COMMUNITY SERVICES
9. Cemetery Advisory Committee By -Law Request for Revision & Meeting Minutes 11 21 2006
Presented By: Director of Community Services
oj_�
Proposed Amendment to By -Law # 3039 & Consideration of Columbaria Guidelines.dot
RULES AND REGULATIONS FOR COLUMBARIA.doc Cemetery Advisor, Meeting Minutes Nov 21 2CT6.doc
Waw 3039 Cemetery Proposed Revision.doc
Resolution
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MINUTES: Meeting for the Committee "Open Council"
> No. 11
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the report of the Director of
Community Services dated November 22, 2006, regarding the proposed revision to
By-law #3039, be received, and that a By -Law be brought forward for Council's
consideration concerning the columbarium Guidelines.
"Carried"
CORPORATE SERVICES
10. Sign Variance Request - St. Andrew's Church
Presented By: Director of Corporate Services
st andrews. doc st andrews request. pdf
Resolution
> No. 12
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT St. Andrew's Church be given a
variance to clause 2.1.27 of By-law 2976, being the sign by-law, to allow the construction
of a sign as shown in the attached drawing.
"Carried"
Discussion regarding the representation on the committee.
FINANCE
INFORMATION ITEMS
11. Ministry of Transportation RE: Bridge Standards and Inspections Ej
12. Ernie Hardeman, MPP Oxford RE:
Ernie Hardeman.pdf
13. County of Oxford Monthly Up -Date [i
/Wk� Mayor Molnar to provide a verbal up -date.
Presented By: Mayor Molnar
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MINUTES: Meeting for the Committee "Open Council"
NOTICE OF MOTION
RESOLUTIONS
14 Resolution of Provincial -Municipal Fiscal & Service Delivery Review
Resolution
>No. 13
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT WHEREAS the gap
between the transfers from the province and the cost of social programs is growing and is
now estimated by the Association of Municipalities at over $3 Billion;
AND WHEREAS delays in balancing the cost of delivering services with the ability to pay
are resulting in delayed maintenance of infrastructure, reduced municipal services and
property tax increases across the province; and
THEREFORE BE IT resolved that in the opinion of the Council of the Town of Tillsonburg
that the provincial government's currently proposed Provincial -Municipal Fiscal and
Service Delivery Review (which will not be completed until February 2008, after the next
provincial election) is needlessly drawn out and that a full review to balance the delivery
of service with the ability to pay should be completed much more expediently, in order to
avoid hitting taxpayers with unsustainable property tax hikes or significant reductions in
service.
"Carried"
BY-LAWS
15 By Law 3233 - To authorize an amending agreement to extend the duration of the contract for the
provision of Police Services (three readings) .
Presented By: Director of Finance
16 By -Law 3234 - Safer Communities Amending Agreement D(three readings)
Presented By: Director of Finance
Development Corporation, Town of Tillsonburg and The County of Oxford bylaw woodhaven.pdf (three
readings)
Presented By: Clerk
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