070402 Special Council Meeting MinutesI.
/A"khl-
MINUTES: Meeting for the Committee "Open Council'
Review Access: • Public �'D-' Private
MINUTES
Town of Tillsonburg
Special Meeting for the Committee "Open Council"
on
Monday April 2, 2007 03:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MG
Page 1
MINUTES: Meeting for the Committee "Open Council"
eol,N MINUTES & BUSINESS ARISING OUT OF THE MINUTES
ADOPTION OF AGENDA
Moved by Mark Renaud
Seconded by Sam Lamb
RESOLVED THAT the Agenda as prepared for the Special Council Meeting of April 2, 2007 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
COMMUNITY SERVICES
CORPORATE SERVICES
FINANCE
1. 2007 Grants
Presented By: Director of Finance
Grant procedures and request 040207.doc 2007 grant requests 032807.x1s
Director is looking to ensure that the timing submitted is acceptable for Tuesday, May 1, 2007 starting at
Page 2
l
y
MINUTES: Meeting for the Committee "Open Council"
2:00 pm - 2 hours should be acceptable.
Darrell will be sending letters to the individuals.
Discussion regarding moving this process out of council discussion and more of structured process.
Moved by Mark Renaud
Seconded by Sam Lamb
Report of Director of Finance be received and the recommendations therein be adopted and further that
staff bring back a report indicating administration options for 2008 prior to September 2007.
"Carried"
Discussion regarding how and who to make these decisions. Perhaps an arms length group.
Discussion regarding including information in civic corner.
2.2007 Asset Management D
Discussion regarding the Asset Management.
Presented By: Directors
e 1 Available is a pot of funds through the budget process.
Discussion regarding facilities spreadsheet for what they do year
e",� to year.
We are creating a database from worktech that is looking forward
for the next 10 to 15 years.
These are the projects that can be funded subject to Council
approval given a 60W funding model.
Each area evaluated differently. Life cycle is used and calculated.
Discussion regarding determination of which assets to replace.
Discussion regarding Asset Management specifically relating to the
computer fleet replacement.
Take a look at the total network and a total solution that relates
to financing, this may be coming in to an operating cost every four to five years.
Study done regarding the whole fleet of computers.
Discussion regarding annual software costs can it be leased or purchased.
Discussion regarding fire fleet purchase of the chasis.
Discussion regarding phasing of this part of the plan.
Discussion regarding combination of these two vehicles.
Discussion regarding the specifications of the fire vehicle. We will have t
manufacturers we have worked with and ensure that the specifications to ensure
that they are not the only one that can meet that specification.
Page 3
MINUTES: Meeting for the Committee "Open Council"
The will have to meet MFPA and ULA specifications.
Discussion regarding the priority ranking for items 130. We are keeping uni
replacing unit 39.
Discussion regarding replacing vehicles.
Discussion regarding purchasing two year old vehicles. Discussion regardin
purchasing a small car for building rather than a truck.
Discussion regarding putting this issue on hold until after the
June fleet expo.
Discussion regarding breathing apparatus under section 150. New apparatus
encapcilates the fire fighters. Current equipment doesn't meet the requirements.
Discussion regarding scheduling another meeting.
Next meeting before next Council meeting.
Moved by Sam Lamb
Seconded by Dave Beres
And Resolved that the meeting be adjourned and continued at a
further date.
"Carried"
INFORMATION ITEMS
NOTICE OF MOTION
RESOLUTIONS
BY-LAWS
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Page 4
lei
MINUTES: Meeting for the Committee "Open Council'
Approval Received: (1 of 1)
Michael Graves/Tillsonburg (Tuesday April 10, 2007
02:47 PM)
Town of Tillsonburg
Page 5