070410 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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raft,Review Access: • Public %'D/ Private II
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Tuesday April 10, 2007 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
t4akl >
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
Councillor Lamb declared a 'Conflict of Interest' with respect to Agenda Item #7 - FI 2007-010 OPP
Provincial Services Usage.
Mayor Molnar declared a 'Conflict of Interest' with respect to Agenda Item #14 - By -Law 3249.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
C1March 26, 2007
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Council Minutes of March 26, 2007 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of April 10, 2007 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application - Casa Homes IA -02/07) D
Presented By: Director of Corporate Services
The Director of Corporate Services, in the absence of Mr. Harry Shnider, Planner, County
of Oxford, reviewed the subject application and report from the County Planning
Department, as attached.
The applicant was not in attendance.
No persons appeared in favour of, or opposition to, the subject application.
The following resolution was passed.
Resolution
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MINUTES: Meeting for the Committee "Open Council"
> No. 4
,'"W, Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve Application A-02107, for 10 Wood Haven Drive, subject to the
following condition:
1) A building permit for the proposed addition shall be issued within one year of the date
of the Committee's decision.
"Carried"
DELEGATIONS
2. Ambassador for Tillsonburg in Boston MS Walk D
Presented By: Mrs. Nancy Lester
Mrs. Nancy Lester appeared before Council promoting MS awareness and fund-raising,
and talked about her opportunity to be an Ambassador for the Town of Tillsonburg at an
upcoming MS Walk in Boston.
It was noted that donations can be made by contacting Mrs. Lester at (519)842-5404; or
at the Lindin Tree, located on Broadway. Pledges can also be made on line.
The following resolution was passed.
Resolution
> No. 5
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the Council of the Town of
Tillsonburg hereby appoints Nancy Lester as it's official ambassador for the Town at the
upcoming Boston Massachusetts MS Walk on April 29, 2007.
"Carried"
Mayor Molnar presented Mrs. Lester with a Volunteer Recognition Award, and
recognized her for all of her efforts within the community.
3. Public Garages
Presented By: Mr. Steve Desjardine
Mr. Desjardine appeared before Council, speaking on behalf of Mr. Michael Dean of
Advanced Automotive, suggesting possible changes to C2 (Highway Commercial) zoning provisions.
Mr. Desjardine commented regarding regulations and limitations of C2 zoning, being:
-Only operative passenger vehicles
-Must have a license plate that is currently valid
-No parking closer then 1 metre to the street line
-No parking motor vehicles for more than 3 days
-No open storage for more than 3 days.
With respect to the first point, clause 5.1.7.7. of General Provisions
(operative passenger vehicles), Mr. Desjardine commented that, cons
idering operation of an Automotive Repair Garage, vehicles are brought
to the establishment in a non-operative state and, therefore, would be in
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MINUTES: Meeting for the Committee "Open Council"
4. Maple Lane
violation of the By -Law. He would like the wording if this clause reviewed.
With respect to clause 5.17.7 of General Provisions (licence plate that is
currently valid), Mr. Desjardine commented that any Automotive Repair
Garage in the business of providing Safety Check services would be in
violation of the By -Law, as vehicles could not be properly licensed until
the safety check is completed. He would like to have this clause
reviewed.
With respect to clause 12.2.2.1.10 of C2 Zoning (no parking motor
vehicles for more than 3 days), Mr. Desjardine commented that, during
repair of any motor vehicle, such vehicle may remain on site for durations
of longer than 3 days awaiting parts delivery or specialty repairs and,
therefore, would be in violation of the By -Law. In addition, and more
specifically, one of the operations of Advanced Automotive is to tow and
impound motor vehicles for a number of concerns. Until claimed by the
owner of the vehicle or reviewed by Insurance Adjusters, due to an
accident, motor vehicles may remain on site longer than 3 days. He
asked that this wording be more reflective of current operations.
And, with respect to clause 12.2.2.1.10 of C2 Zoning (no open storage for
more than 3 days), Mr. Desjardine commented that repairing of motor
vehicles requires the removal of broken parts and collection for a short
duration until transferred for salvage. According to the By -Law, this too
would be a violation.
Mr. Desjardine commented that they will be going through the proper
channels to address their concerns, but they wanted to inform Council.
The Director of Corporate Services noted that the clauses apply for all
public garages, and will be reviewed as part of the new Zoning By -Law
process.
Presented By: Mr. Iry Horton
Mr. Iry Horton appeared before Council, expressing his opposition to the proposed
'increased' widening of Maple Lane, as introduced as a Notice of Motion at the Council Meeting of March
26, 2007, and appearing on this Agenda.
Mr. Horton expressed his concerns and filed his comments with Council, as attached.
In
Presentation to Council April 10 RE Maple Lane. doc
Following Mr. Horton's comments, discussion was held, and Council concurred to move
to Agenda Item 13 - under Resolutions.
QUARTERLY REPORTS
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MINUTES: Meeting for the Committee "Open Council"
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
COMMUNITY SERVICES
CORPORATE SERVICES
S. Community Improvement Plan - John Pound Road Gateway D
Resolution
> No. 8
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the report of the Director of
Corporate Services regarding Community Improvement Plan - John Pound Road
Gateway be received, and a by-law be brought forward for consideration.
"Carried"
6. Sign Variance Request - Tillson Avenue Education Centre D
Presented By: Michael Graves
Resolution
> No. 9
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Section 7.4 of Sign By -Law
2976 be varied to allow for a second sign on the Livingston Centre property at 90 Tillson
Avenue, as shown on the attached drawing, to advertise for the Adult Education Centre.
"Carried"
FINANCE
7. FI 2007-010 OPP Provincial Services Usage D
Presented By: Director of Finance
Resolution
> No. 10
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Report FI 2007-010 be received;
/9W1 AND FURTHER THAT $344,050 be contributed to Police Reserves.
"Carried"
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MINUTES: Meeting for the Committee "Open Council'
INFORMATION ITEMS
8. Royal Bank of Canada RE: Grants for Community-based Providers of After-school Programs
2007108
9. Ingamo Family Homes RE: Annual Silent AuctionMine and Cheese Evening - June 23, 2007 D
10. Mayors Roundtable - Tobacco Exit Strategy
Ma yorsMeeting28March{}f.doc Resolution 28Marr-h2DG FINAL.doc
11. Ontario Mayors for Automotive Investment
Qj
0 N1Alapril42 7.pdf
12. Tillsonburg B.I.A. RE: Road Closing
LdZU-1.
LETTERbiaRoadClosing.pdf
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the correspondence from
the Tillsonburg BIA, dated April 4, 2007 be received;
AND FURTHER THAT the request for a Broadway street closure be forwarded to the
Director of Operations for a report to Council for April 23, 2007.
"Carried"
NOTICE OF MOTION
RESOLUTIONS
13. Notice of Motion D
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MINUTES: Meeting for the Committee "Open Council"
Presented By: Councillor Beres
At the March 26, 2007 Council Meeting, Councillor Beres filed the following 'Notice of
Motion'...
"THAT prior to commencing construction of Maple Lane, Council reconsider a
motion for construction including a width of 8.5m and consider widening to 10m."
Discussion continued from Item 4 (above) and the following resolutions were considered
Resolution
No. 6
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT prior to commencing
construction of Maple Lane, Council reconsider a motion for construction including a
width of 8.5m and consider widening to 10m.
"Carried"
Recorded Vote - Resolution #6:
Yea Nay
Beres, D. X
Lamb, S. X
Lewis, F. X
Molnar, S. X
Renaud, M. X
Rosehart, C. X
Stephenson, B. X
Motion carried 4-3.
Resolution
No. 7
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council amend the
construction contract to have Maple Lane widened from 8.5 meters to 10.0 meters as per
the original recommendation, provided the amended costs are acceptable by Council.
"Carried"
Recorded Vote - Resolution #7:
Motion carried 4-3.
14�
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Yea Nay
Beres, D.
X
Lamb, S.
X
Lewis, F.
X
Molnar, S.
X
Renaud, M.
X
Rosehart, C.
X
Stephenson, B.
X
Motion carried 4-3.
14�
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MINUTES: Meeting for the Committee "Open Council'
BY-LAWS
14. By -Law 3249 - Memorandum of Agreement with the Tillsonburg Golf and Country Club [i (first and
second reading)
15. By -Law 3250 - To Amend Zoning By -Law 1994 as amended( (first and second reading)
9
By -Law ZON 7-329.pdf
16. By -Law 3251 - To Authorize a Community Improvement Plan John Pound Road Gateway for the
Town of Tillsonburg (first and second reading)
z,ed
3251 Community Improvement Plan. doc Jahn Pound Road CIP - Draft April 3-2007.doc Schedule B.pdf
Resolutions
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT By -Law 3249 to authorize a
Memorandum of Agreement with the Tillsonburg Golf and County Club;
By -Law 3250 to amend Zoning By -Law 1994, as amended; and
By -Law 3251 to authorize a Community Improvement Plan John Pound Road Gateway for
the Town of Tillsonburg;
be introduced and read for a first and second time and be referred to Committee of the
/dq1 Whole for further consideration and this constitutes the first and second reading thereof.
Carried
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3249, 3250
and 3251.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 12
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Town Council move into
Executive Closed Session.
"Carried"
Council moved into Executive Closed Session at 9:55 p.m.
adjourned. Following Executive Closed Session, Council moved back into Open Session and
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MINUTES: Meeting for the Committee "Open Council"
ADJOURNMENT
Council adjourned at 10:28 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Saturday April 14, 2007
12:14 AM)
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Town of Tillsonburg
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