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070528 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" Review Access: • Public O Private Town. of TiHwnbuFg Me ing° fior lhe Cflmmilitee 'uPpen -Councir. on Mon Maas/ 289 2007 07:00 PM CouncH Cham. Lair. Stephen 'MoInar Ops aftheDwCM tD Order Croom Meeft.session- os a of Pecunimy Memoorf le Genwe Naft-m'M M'intitw & Bus-ness ng of MUMS - - Adoption of Ager da deffons De[ega�ions� -. , Quarry Reports Chief A&Tdnbb -wive Qpe©rts Cor.�ara�e Vices: _ N of -.mon Resotudbris. -ftwft of P"E lam: _ - Cts g • oo Hued - Adjournrawl CALL TO ORDER CLOSED MEETING SESSION No. 1 Moved by Councillor Rosehart Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF None MINUTES & BUSINESS ARISING OUT OF THE MINUTES nMay 14, 2007 No. 2 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Council Minutes of May 14, 2007 be adopted. "Carried" ADOPTION OF AGENDA No. 3 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council (40h) Meeting of May 28th, 2007 be adopted. "Carried" PRESENTATIONS 1. Senior Elected Official Workshop F) Presented By: Mayor Molnar and Fire Chief Parsons, Community Emergency Management Coordinator Presentation of Certificates... for participation in the "Senior Elected Officials Workshop"...to Deputy Mayor Renaud, and Councillors Beres and Lamb, on behalf of Emergency Management Ontario and the Ministry of Community Safety and Corrections. PUBLIC MEETINGS 2. Committee of Adjustment Application A-09107 (Boersma) D Presented By: Director of Corporate Services Mr. Michael Graves, Director of Corporate Services, reviewed the report as prepared by the Oxford County Planning Department, as attached. The agent for the subject application was in attendance. Page 2 MINUTES: Meeting for the Committee "Open Council" No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Agent in attendance Resolution > No. 4 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve Application A-09107 for 46 James Ave., subject to the following conditions: 1) That the applicant shall obtain a building permit for the dwelling within one year of the issuing of the Committee's decision. "Carried" DELEGATIONS 3. Service Canada Centre for Youth D Lisa Kuron and Michael Kocheff appeared before Council to promote that the Service Canada Centre for Youth (SCCY) is now open for business, and looking forward to another successful season. The SCCY links youth and employers, and provides youth with job postings, interview advice, resume building and job search strategies. It also offers employers with job posting services. The Centre is located at 96 Tillson Avenue. QUARTERLY REPORTS 4. Corporate Services 1st Quarter Report C FI 2007.016 - Corporate Services 1 st Quarter Report 2007.doc Resolution No. 5 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT the 1st Quarter Report for the Year 2007 dated May 4, 2007 from the Director of Corporate Services and Finance be received. "Carried" Page 3 MINUTES: Meeting for the Committee "Open Council" 5. Fire 1st Quarter Report a. Quarterly Report Q1 Fire Report 2007.doc Resolution No.6 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT the Tillsonburg Fire & Rescue Services 1 51 Quarter Report, 2007 be received. "Carried" 6. Backgrounder to %L -Law 3252 Backgrounder to Bylaw 325Zdoc Resolution No. 7 Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT the Backgrounder to By -Law 3253 - A By -Law to Regulate the Sale and Discharging of Fireworks, as prepared by the Fire Chief under date of April 17, 2007, be received. "Carried" CHIEF ADMINISTRATIVE OFFICER 7. Solid Waste Pu Solid Waste.doc C00XwasteD62007-42.pdf Resolution No. 8 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT that Town Staff be directed to finalize Draft Contract Agreements with the County of Oxford by the end of May for consideration by Town Council following the principles as outlined in County of Oxford Report D-6 2007 42. "Carried" OPERATIONS 8. T2007-006 Hot Mix Asphalt Paving Tender Results C9 Presented By: Director of Operations Page 4 ka - 114�_ MINUTES: Meeting for the Committee "Open Council" Resolution No. 9 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT Staff Report O 2007-20 from the Director of Operations dated May 18, 2007 be received; AND FURTHER THAT Tender T2007 - 006- Hot Mix Asphalt Paving - be awarded to Permanent Paving Ltd. of Woodstock, Ontario at a cost of $485,362.30. "Carried" 9. T2007-007 Concrete Sidewalk and Curb and Gutter Tender Results D Presented By: Director of Operations Resolution No. 10 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT Staff Report O 2007-19 from the Director of Operations dated May 18,2007 be received; AND FURTHER THAT Tender T2007 - 007 - Construction of Concrete sidewalk and /Oft� Curb & Gutter - be awarded to Firoino Concrete Ltd. London, Ontario at a cost of $57,825.90. "Carried" COMMUNITY SERVICES CORPORATE SERVICES FINANCE 10. To provide really tax relief to prop@ft owned and occupied hy the Royal Canadian L%Ilon, Branch 153. Presented By: Director of Finance Resolution No. 11 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Municipal Council enact By -Law 3261 to exempt from local taxes the property occupied and used by the Royal Canadian Legion, Branch 153, for tax years 2007, 2008, 2009 and 2010, being the term of the present Council. "Carried" Page 5 MINUTES: Meeting for the Committee "Open Council' 11. To present a by-law adopting the 2007 budgetary estimates and tax rates to Council for consideration. Presented By: Director of Finance Resolution No. 12 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Staff Report dated May 22, 2007, prepared by the Revenue Manager, regarding a By -Law for Adopting 2007 Budgetary Estimates, and Tax Rates be hereby received; AND FURTHER THAT By-law 3260, being a By -Law to provide for the adoption of 2007 Budgetary Estimates and tax rates, and further to provide for penalty and interest in default of payment, be presented to Council for enactment. "Carried" 12. FI 2007-015 Working Capital Reserve 721 Presented By: Director of Finance Resolution No. 13 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2007-015 from the Director of Finance dated May 24, 2007 be received; AND FURTHER THAT the Working Capital Reserve in the amount of $184,317 be transferred to Council general reserves. "Carried" INFORMATION ITEMS 13. Correspondence from the Ministry of Transportation Regarding Asset Management ad Ministry of Transportation - Re - Asset M anagement. pdf 14. Correspondence from the Ontario Clean Air Alliance Regarding dependence on Coal Power ERIN Ontario Clean Air Alliance.pdf 15. CrimestoQpers - The Source Newsletter Page 6 60 MINUTES: Meeting for the Committee "Open Council" Crimsstoppers.pdf 16. Ontario Heritage Trust - 2007 Heritage Community Recognition Program - Reoocnizinc, Hage -lunteers Across the Province 0 ntario H eritage T rust. pdf NOTICE OF MOTION 17. Notice of Motion RE: Overnight Parking on Town Streets between July 1st and October 15th The following Notice of Motion was introduced by Councillor Stephenson at the Council Meeting of May 14, 2007. "THAT staff bring forth a by-law to allow for overnight parking on Town streets between July 1st and October 15th of each year. The by-law should be brought forward at the May 28th Meeting." Discussion was held and the following resolution was passed. No. 14 Moved by Councillor Stephenson Seconded by Councillor Lamb AND RESOLVED THAT staff bring forth a by-law to allow for overnight parking on Town streets between July 1 st and October 15th of each year. The By -Law should be brought forward at the May 28th Meeting. "Carried" 18. Notices of Motion RE: Recommended Changes to Procedural %L -Law and Public Display of Voting The following Notices of Motion were introduced by Councillor Lewis at the Council Meeting of May 14, 2007. a) "THAT staff review and report back on recommended changes to Procedural By -Law 2978 Section 11.11 reconsideration to ensure more adherence to Roberts rules of order." b) "THAT staff review and report to Council on the possibilities of all votes of Council being recorded along with a possible solution of displaying the current voting of Council for public display." Discussion was held and the following resolutions were passed. No. 15 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT staff review and report back on recommended changes to Procedural By -Law 2978 Section 11.11 reconsideration to ensure more adherence to Roberts rules of order. Page 7 MINUTES: Meeting for the Committee "Open Council" "Carried" No. 16 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT staff review and report to Council on the possibilities of all votes of Council being recorded along with a possible solution of displaying the current voting of Council for public display. "Carried" RESOLUTIONS 19. Celebrate Canada Council aproval 2007.pdf Resolution No. 17 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Town of Tillsonburg Community Centre be authorized to submit a financial request to the Department of Canadian Heritage in relation to the "Celebrate Canada" program for organizing activities to celebrate Canada Day. "Carried" BY-LAWS 20. By -Law 3252 - To regulate the Sale and Discharging of Fireworks (first and second reading) Fol Fire by-law.pdf New Draft By -Law Fireworks.doc 21. By -Law 3260 - To provide for the adoption of budgetary estimates, tax estimates, tax rates, and to further provide for penalty and interest in default of payment thereof for 2007 D (three readings) 22. By -Law 3261 - To exempt the municipal portion of taxation for any real property used and occupied as a legion M (three readings) 23. By -Law 3262 - To Amend Zoning By -Law 1994, as amended (first and second reading) 944 7-323 BYL with holding. pdf 24. By -Law 3263 - Fire Communications (third reading) Page 8 e^ MINUTES: Meeting for the Committee "Open Council" Fire by-law 3263.doc Fire Dispatch Agree.pdf 25 %L -Law 3264 - To enter into a Data Licensing Agreement (first and second reading) WO 1 BYLAW 3264 - Data Licensing Agreement.dot Data Licensing AgreemenLpdf Resolubons Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3252 to regulate the sale and discharged of fireworks; By -Law 3260 to provide for the adoption of budgetary estimates, tax estimates, tax rates, and to further provide for penalty and interest in default of payment thereof for 2007; By -Law 3261 to exempt the municipal portion of taxation for any real property used and occupied as a legion; By -Law 3262 to amend Zoning By -Law 1994, as amended; and By -Law 3264 to enter into a Data Licensing Agreement be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. e"'t "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Numbers 3252, 3260, 3261, 3262 and 3264. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Numbers 3260, 3261 and 3263 as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3260 to provide for the adoption of budgetary estimates, tax estimates, tax rates, and to further provide for penalty and interest in default of payment thereof for 2007 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3261 to exempt the municipal portion of taxation for any real property used and occupied as a legion be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" �1 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3263 to authorize an Agreement with the Municipalities of Elgin County to provide Fire Communications Page 9 MINUTES: Meeting for the Committee "Open Council" Service be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED ADJOURNMENT Council adjourned at 10:13 p.m. Approval Received: (1 of 1) Lana Lund/Tillsonburg (Thursday June 07, 2007 02:37 PM) Town of Tillsonburg Page 10 WA /O -