070625 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
�0� Review Access: • Public Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday June 25, 2007 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL. TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Town Council move into Executive - Closed
Session.
"Carried
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MINUTES: Meeting for the Committee "Open Council'
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DJune 14, 2007
June 21, 2007
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of June 14, 2007 and the Special Council Meeting of June 21, 2007 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of June 25th, 2007 be adopted.
"Carried"
P� >
PRESENTATIONS
1. Presentation of Volunteer Recognition Award
Presented By: Mayor Molnar
PUBLIC MEETINGS
DELEGATIONS
2.OPP Oxford Detachment - 2006 Annual Report
sa j
aye.
Tillsonburg Cover Letter Annual Report 2006.doc Annual Report Tillsonburg 2006.doc T'Burg 2006,pdf.pdf
No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT OPP Oxford Detachment -
2006 Annual Report be received.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
10"*� 3. Ms. Elvi Mitchell
M
9
ElvyMitchell.pdf
No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT correspondence from Ms. Elvi
Mitchell, dated May 7, 2007 be received;
AND FURTHER THAT through the CAD's office a final site review be made including the
developer and a report be brought back to Council on July 9, 2007.
"Carried"
A copy of the report to be provided to Ms. Mitchell prior to the Council Meeting of July 9th.
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
4. Tender Results for Tender F2007-066 New Fuel Dispensing Pumps D
Presented By: Director of Operations
Resolution
> No. 6
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Staff Report 02007-23 from the
Director of Operations dated June 13, 2007 be received;
AND FURTHER THAT Tender F2007-066 - New Fuel Dispensing Pumps - be awards to
Nicholson Service Station Maintenance at a cost of $32,398.00
"Carried"
5. Report 02007-24 - Maple Lane and Demeyere Avenue Traffic Control Warrant Analysis D
Presented By: Director of Operations
Resolution
> No. 7
r� Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Staff Report 02007-24 from the
Director of Operations dated June 18, 2007, regarding Maple Lane and Demeyere
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MINUTES: Meeting for the Committee "Open Council"
Avenue - Traffic Control Device Warrant Analysis, be received;
AND further review given at the first meeting of August, 2007.
"Carried"
6. County Master Transportation Plan D
Presented By: Director of Operations
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Staff Report 02007-25 from the
Director of Operations dated June 20, 2007, regarding County Master Transportation
Plan, be received;
AND FURTHER THAT the Town of Tillsonburg pass a resolution and forward it to the
County of Oxford opposing further study of uploading the Kings Highway Connecting Link
which is to remain under Town of Tillsonburg control.
"Carried"
7. Town County Solid Waste and Recycling Agreements D
Presented By: Director of Operations
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Staff Report 02007-26 from the
Director of Operations dated June 20, 2007 be received;
AND FURTHER THAT the Council of the Town of Tillsonburg authorize the Clerk to
prepare by-laws to execute the solid waste agreements.
"Carried"
8. Proposed Transfer Station Relocation - Newell Road- Public Comment Review Report
Presented By: Director of Operation
Proposed Transfer Station Relocation - Newell Road - Public Comment Review June 21, 2007.doc
Proposed Transfer Station Relocation - Newell Road - Status Report June 8 2007.doc
3
ProposedTransfer Station Relocation Newell Road May 4 2007.doc
Resolution
> No. 10
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud
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MINUTES: Meeting for the Committee "Open Council"
AND RESOLVED THAT Staff Report 02007-27 from the Director of Operations dated
June 21, 2007, regarding the Proposed Transfer Station Relocation - Newell Road, be
supplemented with information regarding possible alternative locations and input from
residents and cost analysis of any alternative sites.
"Carried"
COMMUNITY SERVICES
9. Columbarium Regulations
Columbarium Regulations 6 2007.doc RULES AND REGULATIONS FOR COLUMBARIA.doc
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud
AND RESOLVED THAT reports on Columbarium rates from the Director of Community
Services be received;
AND FURTHER THAT the appropriate by-law be brought forward for Council
consideration.
"Carried"
CORPORATE SERVICES
FINANCE
10. FI 2007-017 2007 Grant Allocations F1
Presented By: Director of Finance
Resolution
> No. 12
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Staff Report FI 2007-017 from the
Director of Finance dated June 18, 2007, regarding the 2007 Grant Allocation, be
received as information;
AND FURTHER THAT the Grant Allocations for 2007 be distributed as recommended in
the 2007 Grant Requests spreadsheet, pending written confirmation of each funding
request by the submitting organization.
"Carried"
11. FI 2007-018 Borrowing b
Presented By: Director of Finance
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?0%
A
MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 13
Moved b y Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Staff Report FI 2007-018 from the
Director of Finance dated June 19, 2007, regarding borrowing, be received as
information.
"Carried"
12. FI 2007-019 FIR and MPMP Reporting for 2006 D
Presented By: Director of Finance
Resolution
> No. 14
Moved by Councillor Rosehart
Seconded y Councillor Stephenson AND RESOLVED THAT Report FI 2007-019 from the
Director of Finance dated June 20, 2007 be received as information
AND FURTHER THAT the Director of Finance is hereby authorized to file these
documents with the Ministry of Municipal Affairs and Housing.
"Carried"
INFORMATION ITEMS
13. Association of Municipalities of Ontario RE: Municipal Delegation Request - Annual Conference
Ej
14. Trent Hills RE: Canadian Advocates for Tax Awareness (CAFTA) D
15. Oxford County Injury Prevention Team RE: By -Law Amendment to Require Four-sided Pool
Fencing D
16._ Minister of Agriculture. Food and Rural Affairs RE: Glendale Drive Rehabilitation Project - COMRIF
w.
fes;
Minister of Agriculture. pdf
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MINUTES: Meeting for the Committee "Open Council"
� 17. County of Oxford Monthly Up -Date D
Presented By: Mayor Molnar
Mayor Molnar provided a verbal up -date.
NOTICE OF MOTION
RESOLUTIONS
18. Tillsonburg Historical Society RE: Fencing of Cenotaph Propertx
Tillsonburg Historical Society.pdf
Resolution
> No. 15
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the correspondence dated
June 4, 2007 from the Tillsonburg Historical Society regarding fencing of the Cenotaph
Property be received;
AND FURTHER THAT Council approve of their request, subject to consultation with the
Tillsonburg Legion.
"Carried"
19. Fire Communications Task Force Report
Resolution
> No. 16
Moved Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Fire Communications Task Force
Report, as prepared by the Fire Chief under date of June 8, 2007, be received and the
recommendations contained therein be adopted.
AND FURTHER THAT the times and conditions related with the reduction of customer
service hours at the OPP station be discussed further with the Police Services Board,
prior to full implementation.
"Carried"
BY-LAWS
20. By -Law 3251 - To Authorize a Community Improvement Plan John Pound Road Gateway for the
Town of Tillsonburg (Third reading. First and second readings were given April 10, 2007. )
3251 Community Improvement Plan. doc John Pound Road CIP - Draft April 3-2007.doc Schedule B.pdf
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MINUTES: Meeting for the Committee "Open Council"
21. By -Law 3253 - To Authorize the sale of land to Future Transfer Co Inc (Three readings.)
1
JIM
bylaw - 3253 - future transfer 0-82 acres.doc
22. By -Law 3265 - McCall Land Lease (Three readings.)
23. By -Law 3266 - Shepard Land Lease D(Three readings.)
24. By -Law 3269 - Columbaria Regulations By -Law D(First and second readings.)
25. By -Law 3270 - To Authorize Certain Capital Works and to Authorize the Submission of an
Application to OIPC [(Three readings.)
,4001� 26. By -Law 3271 - Revised Overnight Parking [(Three readings were considered, however only first
and second readings were given.)
Third reading of By -Law 3271 to be considered at the August 13, 2007 Council Meeting.
27. By -Law 3272 - Sale to Horvath D(Three readings.)
28. By -Law 3273 - To enter into an agreement with WSI Waste Services D(Three readings.)
29. By -Law 3274 - To enter into an agreement with Halton Rep, cling D(Three readings.)
30. By -Law 3275 - To remove Holding Provisions - Baldwin Place (Three readings.)
a a
Baldwin Ph 7 H Remove Bylaw. pdf
Resolutions
/Oft) Moved Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3253 to authorize the sale
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MINUTES: Meeting for the Committee "Open Council"
of land to Future Transfer Co. Inc.;
By -Law 3265 to authorize a Land Lease (McCall);
By -Law 3266 to authorize a Land Lease (Shepard);
By -Law 3269 to adopt a Columbarium Regulations By -Law;
By -Law 3270 to authorize certain Capital Works and to authorize the submission of an
application to OIPC;
B -Law 3271 to amend Overnight Parking;
By -Law 3272 to authorize the sale of land to Horvath;
By -Law 3273 to enter into an agreement with WSI Waste Services;
By -Law 3274 to enter into an agreement with Halton Recycling; and
By -Law 3275 to remove Holding Provisions - Baldwin Place
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee f the Whole for the purpose f considering By -Law Numbers 3253, 3265,
3266, 3269, 3270, 3271, 3272, 3273, 3274 and 3275.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3251, 3253, 3265, 3266, 3270, 3271, 3272, 3273, 3274 and 3275 as
passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3251 to authorize a
Community Improvement Plan - John Pound Road Gateway for the Town of Tillsonburg
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3253 to authorize the sale
of land to Future Transfer Co. Inc. be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3265 to authorize a Land
Lease (McCall) be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3266 to authorize a Land
Lease (Shepard) be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
AOQ1 Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3270 to authorize certain
Capital Works and to authorize the submission of an application to OIPC be given third
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MINUTES: Meeting for the Committee "Open Council"
and final reading and the Mayor and Clerk be and are hereby authorized to sign the same
14� and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3271 to amend Overnight
Parking be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same and place the Corporate Seal thereunto.
"WITHDRAWN"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3272 to authorize the sale
of land to Horvath be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3273 to enter into an
agreement with WSI Waste Services be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3274 to enter into an
agreement with Halton Recycling be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3275 to remove Holding
Provisions - Baldwin Place be given third and final reading and the Mayor and Clerk be
and are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
During round table discussions, the Director of Corporate Services was directed to bring
forward the Council Procedural By -Law at the August 13, 2007 Council Meeting.
CLOSED MEETING SESSION CONTINUED
Closed Session.
No. 17
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council move into Executive -
"Carried"
Council moved into Executive Session and then moved back into Open Session to pass
10, the following resolution.
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MINUTES: Meeting for the Committee "Open Council'
No. 18
eftN Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT, in accordance with the
Town of Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for
the Council Meeting of June 25, 2007.
"Carried"
ADJOURNMENT
Council adjourned at 11:15 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Friday June 29, 2007 02:36
PM)
60
Town of Tillsonburg
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