070709 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
Review Access: • Public C Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday July 9, 2007 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive - Closed
/40%\ Session.
"Carried"
Page 1
MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DJune 25, 2007
No. 2
Moved by Councillor Stephenson
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of June 25, 2007 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Stephenson
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of July 9, 2007 be adopted.
?0011 "Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application A-11/07 - Rick Parrott
Presented By: Mr. Harry Shnider, Planner, County of Oxford
919t
Notice of Public Hearing... Notice Hearing Al 107,pdf
4.
Comments from County of Oxford Planning Department... A-1 1 -07-T I L.pdf
Mr. Harry Shnider, Planner, County of Oxford, reviewed the subject application and
County Report, as attached.
It response to a question, Mr. Shnider noted that the subject application was being
brought forward at this time, due to a concern in the neighbourhood. This was an issue
brought to his attention.
Page 2
MINUTES: Meeting for the Committee "Open Council"
Mr. Parrott, the applicant, appeared before Council. He noted that he understood the
discussion, and offered his comments. Mr. Parrott stated that he thought he had done
things correctly, and had paperwork to back it up. He felt the Building Inspector should
have followed up to ensure the final inspection had been done.
No others were present to speak in favour of the subject application
Dr. Dale Springer, adjacent property owner to Mr. Parrott, appeared before Council. He
spoke of issues that had been ongoing for a number of years, and noted that he felt it
necessary to voice his opinion. Dr. Springer commented with respect to issues regarding
property lines, and the more recent Building Code infractions. He added that he felt Mr.
Parrott should be held accountable for his actions and, based on these issues and
infractions, could not support the subject application.
The property owner at 25 Hillyndale appeared before Council and also noted his concerns
regarding property lines, as well as the subject Building Code infractions. He added that
it was when the Building Inspector was called in to examine their protests that it was
determined the property was not in compliance with the Code.
Mayor Molnar asked for confirmation that Mr. Parrott had been charged a penalty. Mr.
Shnider responded that, it was his understanding, the Town had enforced the policy and
Mr. Parrott had paid extra.
Councillor Lamb noted that he could not support the application, and commented that the
building height is not in compliance and by supporting this application, it would be
precedent setting.
/'� The CAO commented that Minor Variance applications have to be addressed on their own
merits, as each one is different. The Committee of Adjustment has to consider what the
intent of the by-law is and each application stands on its own. On that basis, the
Committee renders its decision.
No other persons appeared in support of, or opposition to, the subject application. The
following resolution was passed.
Resolution
No. 4
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve Application A-11107 for 23 Hillyndale Road, subject to the following
conditions:
1) The applicant shall submit a revised building permit application to the Town's Building
Department within thirty days of the date of the Town issuing the Notice of No Appeal
from the Committee's decision. Drawings in support of the permit application shall be
prepared by a qualified individual and shall show revised roof truss design and other
necessary information required by the Town's Building By -Law, and the Ontario Building
Code.
"Carried"
All were in favour, except Councillor Lamb.
DELEGATIONS
Page 3
MINUTES: Meeting for the Committee "Open Council"
2. Comprehensive Zoning By -Law Up -Date - Interim Report
Presented By: Mr. Harry Shnider, Planner, County of Oxford
Council Rpt Jul 9.pdf
Resolution
No. 5
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of
Tillsonburg receive County of Oxford Report No. 2007-215 'Comprehensive
Zoning By -Law Up -Date - Interim Report' as information.
"Carried"
I Proposal to Provide Fire Dispatch & Base Communications Services to Norfolk Counly
Presented By: Fire Chief Bob Parsons
I
Ti -
Council Report Norfolk County 04 July 07.doc Council Report Chippewas 04 July 07.doc costingAs
Norfolk & Chippewas Communications Business Case. pptx
Resolution
No. 14
Moved by Councillor Lewis
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Council of the Town of
Tillsonburg enter into an agreement with the County of Norfolk for the supply of Fire
Dispatch and Base Communications Services as described within the attached Proposal;
AND FURTHER THAT, subject to approval of said Proposal by the Council of the Town of
Tillsonburg and the Council of the County of Norfolk, a formal agreement will be
introduced in the form of a By -Law to be signed by each respective Council.
"Carried"
No. 15
Moved by Councillor Stephenson
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Council of the Town of
Tillsonburg enter into an agreement with The Chippewas Of The Thames First Nation for
the supply of Fire Dispatch and Base Communications Services as described within the
attached Proposal;
AND FURTHER THAT, subject to approval of the said Proposal by the Council of the
Town of Tillsonburg and the Band Council of the Chippewas Of The Thames First Nation,
a formal agreement will be introduced in the form of a By -Law to be signed by each
respective Council.
"Carried"
Page 4
MINUTES: Meeting for the Committee "Open Council"
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
4. Governance - Tillsonburg Hydro Inc. - Board of Directors Composition [i
Presented By: CAO
Report Governance 3July 2007.doc
Resolution
No. 6
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Report CAO 2007-006,
regarding 'Governance - Tillsonburg Hydro Inc. - Board of Directors, be received.
"Carried"
5. Site Deficiencies - E. Mitchell Property
Presented By: CAO
N -F,1
el"1 Report July 9 2007.docx ElvyMitchell.pdf
Resolution
No. 7
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT costs be obtained to
address the outstanding issues as detailed in Letter of Agreement under date of July 25th
on a prioritized basis and consideration be given to fund out Security Funds held on
behalf of Aspden Developments Inc.
"Carried"
OPERATIONS
6. Proposed Transfer Station Relocation Newell Road- Supplementary Report
Presented By: Director of Operations
Proposed Transfer Station Relocation - Newell Road - Supplementary ReportJuly 6 2007.doc
Proposed Transfer Station Relocation - Newell Road - Public Comment Review June 21, 2007.doc
f
Proposed Transfer Station Relocation - Newell Road - Status Report June 8 2007.doc
ProposedTransfer Station Relocation Newell Road May 4 2007.doc g3t24400.pdf
Page 5
MINUTES: Meeting for the Committee "Open Council"
Resolution
No. 8
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Staff Report 02007-28 from
the Director of Operations dated July 6, 2007, regarding the'Proposed Transfer Station
Relocation Newell Road - Supplementary Report', be received.
"Carried"
COMMUNITY SERVICES
7. Community Arena Floor Project Update
In L
Arena Floor Project Update 7 4 2007.doc Community Arena Floor Project Update 7 4 2007.doc
Resolution
No. 9
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report from the Director
of Community Services dated July 4, 2007, regarding the'Community Arena Floor Project
Update', be received as information.
"Carried"
8. Skateboard Park Tender Results
Skateboard Park Project Recommendations. doc Skateboard Park Tender Results July 2007.doc
Landscaping Skatepark & Tender Results.pdf Reid & Deleye.pdf skateparks cost per sgft.pdf
Resolution
No. 10
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Tender T-2007-012 be awarded
to Reid and DeLeye Contractors Ltd for $121,464.42 plus gst and that the half pipe extra
for $5,724 also be awarded to Reid and DeLeye for a total value of $ 127,188.00;
AND FURTHER THAT staff be authorized to complete landscaping as detailed in the
landscaping plan for a cost not to exceed $7,500.
"Carried"
CORPORATE SERVICES
"®' 9. Part Lot Control Removal - Baldwin Place D
Page 6
MINUTES: Meeting for the Committee "Open Council"
Resolution
No. 11
Moved by Councillor Stephenson
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the lands consisting of Lots
57 and 58, Reg. Plan 41 M-182, on the attached Draft Reference Plan prepared by Kim
Husted Surveying Ltd., Town of Tillsonburg, be exempted from Part Lot Control and that
the County be requested to enact the necessary exempting by-law as well as entering into
a standard Part Lot Control Agreement with the applicant.
"Carried'
FINANCE
INFORMATION ITEMS
NOTICE OF MOTION
Councillor Stephenson filed the following 'Notice of Motion', for consideration at the next
regular Council Meeting, August 13, 2007.
"THAT staff be directed to bring a report on changing the parking by-law to allow
residents without driveways at their residence a permit to allow for on street overnight
parking in front of their residence. This report will be brought back at the subsequent
meeting."
RESOLUTIONS
10. Association of Municipalities of Ontario RE: Municipal Delegation Request - Annual Conference
AMO - Delegates.pdf
Resolution
No. 12
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT, through the CAO's office, all
Municipal Delegation Request applications for the AMO Conference be submitted prior to
Monday, July 23, 2007.
"Carried"
11. Municipality of Bayham RE: Port Burwell Harbour - Potential International Ferry Service
rppdiR;
Bayham.pdf
Page 7
MINUTES: Meeting for the Committee "Open Council"
Resolution
No. 13
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the correspondence received
from the Municipality of Bayham regarding Port Burwell Harbour - Potential International
Ferry Service, dated June 22, 2007, be received;
AND FURTHER THAT the CAO be directed to prepare a report and recommendations.
"Carried"
BY-LAWS
12. By -Law 3269 - Columbaria Regulations By -Law [(third reading)
�L
3269.doc Columbarium Regulations 6 2007.doc
13. By -Law 3277 - To Remove Holding Provision (Victoria Wood) [j(three readings)
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3277 to amend Zoning
By -Law 1994, as amended (Victoria Wood) be introduced and read for a first and second
time and be referred to Committee of the Whole for further consideration and this
constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3277.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3269 and 3277 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3269 to adopt a Town of
Tillsonburg Rules and Regulations for Columbaria in the Tillsonburg Cemetery be given
third and final reading and he Mayor and Clerk be and are hereby authorized to sign the
same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3277 to amend Zoning
By -Law 1994, as amended (Victoria Wood) be given third and final reading and the Mayor
and Clerk be and are hereby authorized to sign the same and place the Corporate Seal
110� thereunto.
"Carried"
Page 8
MINUTES: Meeting for the Committee "Open Council"
ITEMS OF PUBLIC INTEREST
By -Law'. Councillor Lewis asked staff, through the CAO, to follow-up regarding a 'Housekeeping
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned at 9:30 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Tuesday July 17, 2007 11:45
AM)
Town of Tillsonburg
Page 9