071009 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
(alhl) Review Access: • Public C -D Private
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT Town Council move into Executive - Closed
/00*� Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
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DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
D September 24, 2007
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of September 24, 2007 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of October 9, 2007 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
1. First Capital (TillsonbuLg) Corporation RE: Proposed North End Development
Presented By: Mr. Ron Richards and Ms. Elizabeth Ottaway, Land Use Planner
Mr. Ron Richards, representing First Capital (Tillsonburg) Corporation and Ms. Elizabeth
Ottaway, a land use planner representing First Capital, appeared before Council and presented
the attached comments...
RRichards • Presentation. pdf
Opportunity was given for questions and comments from Council. The following resolution was
passed.
?"� No. 4
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MINUTES: Meeting for the Committee "Open Council"
Moved by Deputy Mayor Renaud
e4"� Seconded by Councillor Lamb AND RESOLVED THAT material presented by delegation of Mr.
Ron Richards (First Capital Tillsonburg Corp.) and Ms. Elizabeth Ottaway be received as
information.
"Carried"
2. County of Oxford RE: Water Sources for Tillsonburg
Presented By: Mr. Rob Walton, Director of Public Works, County of Oxford and Warden Paul Holbrough
ad
C00Xfeport a4200742.pdf
Warden Paul Holbrough and Mr. Rob Walton, Director of Public Works for the County of
Oxford, appeared before Council to report on water sources for Tillsonburg. Mr. Walton
reviewed his report, as attached.
Opportunity was given for questions and comments from Council. The following
resolution was passed.
No. 5
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council receive County of Oxford
Report D4-2007-42 as information;
AND FURTHER THAT a report be prepared through the CAO for Council's benefit prior to
ew) November 12, 2007.
"Carried"
3. Comprehensive Zoning By -Law
Presented By: Mr. Harry Shnider, Planner, County of Oxford
1Ma
t I
Council Rpt Oct 7.pdf
Mr. Harry Shnider, Planner, County of Oxford, appeared before Council and commented
with respect to the Comprehensive Zoning By -Law.
It was noted that the Director of Corporate Services will meet with Mr. Tripp to discuss his
concerns regarding the issues related to his property.
The following resolution was passed.
No. 6
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Report 2007-306 presented by
County Planner (Harry Shnider) on October 9, 2007 be received as information;
AND FURTHER THAT a subsequent meeting of Council be planned with the intent of
preparing final comprehensive zoning by-law for November 2007.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
STAFF DIRECTION: The Director of Corporate Services was directed to ensure proper
notification of a subsequent special meeting.
4. Mr. Attila Pasztor RE: Comprehensive Zoning By -Law
Presented By: Mr. Attila Pasztor
Mr. Jim Battin, representing Mr. Pasztor of 82 Bridge Street, Tillsonburg, appeared before
Council commenting with respect to the proposed zoning for the subject property. It was
noted that the property would be Service Commercial and they are prepared to accept
that.
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
5. Development Commissioner RE: Engagement of Economic Development Strategic Plan Consultant
Presented By: CAO
- Rea
Economic Development Strategy -FINAL (Oct 9, 07).doc Tillsonburg Technical Proposal 02-181.pdf
Resolution
> No. 7
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT GHK International (Canada)
Ltd. and McSweeney $ Associates Consulting Inc. be selected to develop an economic
development strategy for the Town of Tillsonburg at the cost of $40,000.00 plus GST,
funded through the existing 2007 Economic Development budget and the 2008 Economic
Development budget.
"Carried"
6. Norfolk Fire Communications Agreement
Presented By: CAO
I. RE=
Norfrolk Revision 2 September 26 2007.doc Council Report Norfolk County 04 July 07.doc costing.xls
Norfolk & Chippewas Communications Business Case.pptx
Resolution
> No.8
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MINUTES: Meeting for the Committee "Open Council"
Moved by Councillor Stephenson
14� Seconded by Councillor Rosehart AND RESOLVED THAT Council enter into an
agreement with the County of Norfolk for the supply of Fire Dispatch and Base
Communications Services as described within the report of the Fire Chief dated July 4,
2007;
AND FURTHER THAT a by-law be brought forward for Council's consideration.
"Carried"
OPERATIONS
7. Tender Results for RFP F2007-116 Loader Mounted Snowblower
Presented By: Director of Operations
Resolution
> No. 9
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Report 02007-32 from the Fleet
Manager dated September 19, 2007 be received;
AND FURTHER THAT the bid for the loader detachable snow blower be awarded to Joe
Johnson Equipment, Barrie Ontario at a cost of $112,252.35.
"Carried"
8. Traffic Bylaw Amendment Report 02007-33 ()
Presented By: Director of Operations
Resolution
> No. 10
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Report 02007-33 from the
Director of Operations dated October 2, 2007, to amend Traffic By -Law 1994, as
amended, be received and the recommendations contained therein be adopted;
AND FURTHER THAT By -Law 3285 be brought forward for Council's consideration.
"Carried"
9. Operations Services Report 02007-34 - Overnight Parking Restrictions Report October 2. 2007 D
Presented By: Director of Operations
Resolution
> No. 11
Moved by Councillor Lewis
�.►1 Seconded by Councillor Beres AND RESOLVED THAT Report 02007-34 from the
Director of Operations dated October 2, 2007 be received.
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�O�
MINUTES: Meeting for the Committee "Open Council`
"Carried"
COMMUNITY SERVICES
10. Public Works Drainage Report
Presented By: CAO
Ri7z
Public Works Drainage Report. doc
Resolution
> No. 12
Moved by Councillor Lewis
Seconded by Councillor Beres RESOLVED THAT the staff report dated September 25,
2007 regarding Public Works Drainage be received;
AND FURTHER THAT Council authorize the Parks and Facilities Manager to proceed
with tendering the project.
"Carried"
CORPORATE SERVICES
FINANCE
11. FI 2007-027 Grant Process [)
Presented By: Director of Finance
Resolution
> No. 13
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report FI 2007-027, Grant
Process, from the Director of Finance dated October 2, 2007 be received as information;
AND FURTHER THAT direction be given that the grant process for future years be
directed to appropriate advisory committees and that any Council directed grant funds be
for capital purposes.
"Carried"
INFORMATION ITEMS
12. Ministry of Transportation RE: Tillsonburg Bypass/Alternate Truck Route D
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MINUTES: Meeting for the Committee "Open Council"
13. Ministry of Transportation RE: Regional Economic Development Strategy and Connecting Links
110� 6
NOTICE OF MOTION
RESOLUTIONS
14. Source Protection Committee - Nomination for Municipal Representation D
Resolution
> No. 14
Moved by Councillor Lamb
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of
Tillsonburg supports the County of Oxford selection process for nomination to the Source
Protection Committee and puts forth the name of Councillor Fred Lewis for consideration.
"Carried"
15. Hydro Board Membership
Resolution
> No. 15
Moved by Councillor Lamb
Seconded by Councillor Beres AND RESOLVED THAT the Articles of Corporation of
Tillsonburg Hydro Inc. be amended as follows:
1. To change the number of directors of the Corporation to a minimum of five (5) directors
and a maximum of nine (9) directors;
2. The Corporation and its proper officers are hereby authorized and directed to execute
and deliver Articles of Amendment to the Minister of Government Services and to do, sign
and execute all things, deeds and documents necessary or desirable for the due carrying
out of the foregoing.
"Carried"
No. 16
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT, in accordance with Town of Tillsonburg
Procedural By -Law 2978, Council go beyond the 10:30 curfew for the meeting of October 9, 2007.
"Carried"
BY-LAWS
16. By -Law 3284 - Non -Profit Housing (Third reading)
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MINUTES: Meeting for the Committee "Open Council"
k
7-332 EXP.pdf
By -Law 3284 was given first and second reading September 24, 2007.
17. By -Law 3285 - To amend Traffic By -Law 2997, as amended (Third reading)
n0 -
Traffic Bylaw amendment October 2 2007.doc
18. By -Law 3286 - Norfolk Fire Communications Agreement (First and second reading)
BYLAW3287 Agreement County of Norfolk. dot
Council Report Norfolk County 04 July 07.doc
�L
IE
Norfrolk Revision 2 September 26 2007.doc
costing.xls
Norfolk & Chippewas Communications Business Case.pptx
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3285 to amend Traffic
By -Law 2997, as amended; and
By -Law 3286 to authorize an agreement with the County of Norfolk for the provision of a
Dispatch Service be introduced and read for a first and second time and be referred to
Committee of the Whole for further consideration and this constitutes the first and second
ready thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3285 and
2386.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and
report on By -Law Number 3284 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED HAT By -Law 3284 to amend Zoning
By -Law 1994, as amended (Non -Profit Housing) be given third and final reading and the
Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 17
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive - Closed
Session.
"Carried"
ADJOURNMENT
Council moved back into Open Session and adjourned.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Thursday October 18, 2007
08:26 AM)
Town of Tillsonburg
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