080325 Regular Council Meeting MinutesAINUTES: Meeting for the Committee "Open Council"
Review Access: • Public Private
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Town Council move into Closed Session.
0011�, "Carried"
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>
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
Councillor Beres declared a pecuniary interest with respect to Agenda Item 7.
Councillor Rosehart declared a pecuniary interest with respect to Agenda Item 7.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DMarch 10, 2008
No.2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of March 10, 2008 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of March 25, 2008 be adopted.
"Carried"
PRESENTATIONS
1. Volunteer Recognition Award - Mr. Bob LehmanL-�i�`
Presented By: Mayor Molnar
Mayor Molnar presented a Volunteer Recognition Award to Mrs. Lehman and family, in
recognition of the late Mr. Bob Lehman and his volunteer contributions to this community.
PUBLIC MEETINGS
2. Committee of Adjustment Application - A-04108 (Rod and Marion Wareham) D
Presented By: Director of Corporate Services
The Director of Corporate Services, in the absence of the County Planner, reviewed the
attached report.
Ms. Wareham, the applicant, was in attendance, and asked for clarification of what would
be required for an up -dated survey.
The applicants' neighbour, and owner of the abutting property, was also in attendance, in
support of the application.
No other persons appeared in support of, or opposition to, the subject application.
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r"ft� The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Committee of Adjustment
Application A-04108 for 33 Centennial Drive be approved, subject to the following
conditions:
1) A building permit for the veranda shall be applied for within one year of the Committee
issuing its decision; and
2) The applicant shall submit to the Town's Chief Building Official an updated survey plan
upon completion of the veranda.
"Carried"
DELEGATIONS
3. Mrs. Nancy Lester RE: MS Walk Washington DC D
Resolution
> No. 5
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Nancy and Larry Lester be
appointed Ambassadors for the Town of Tillsonburg for the purpose of participating in the
2008 MS Walk, to be held in Washington, DC.
"Carried"
4. Oxford County Youth Strategy "Youth Matters" Report
Presented By: Mr. Bill Mates, Chair of the Oxford County Youth Strategy, and Kelly
Gilson, ED United Way of Oxford
0CYS -Youth Matters Final Report 12 07 colour with photos. doe
NOTE: This item was deferred, at the request of the delegation.
QUARTERLY REPORTS
5. Fire Services & Emergency Management - Fourth Quarter Report D
Presented By: Chief Parsons
Resolution
> No. 6
Moved by Councillor Stephenson
14MN Seconded by Councillor Rosehart AND RESOLVED THAT the Tillsonburg Fire & Rescue
Services 4th Quarter Report 2007 be received as information.
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"Carried"
CHIEF ADMINISTRATIVE OFFICER
6. Tillsonburg District Craft Guild (Station Arts Centre) D
Presented By: CAO
Resolution
> No. 7
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the staff report from the
Development Commissioner, dated March 25, 2008, regarding Tillsonburg District Craft
Guild (Station Arts Centre) be received as information.
"Carried"
7. Recessed Public Hearing of March 18, 2008 - Application for Zone Change ZON 7-330 (Tillsonburg
Shopping Centres Limited D
Presented By: CAO
Resolution
1 > No. 8
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT, further to the recessed Public
Meeting of March 18, 2008, regarding Application for Zone Change ZON 7-330
(Tillsonburg Shopping Centres Limited), the Public Meeting be reconvened April 8, 2008
at 7:00 p.m. in the Lions Auditorium, Tillsonburg Community Centre.
"Carried"
8. Harris Computer Corporation Contract D
Presented By: CAO
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the staff report and attachments
from the CAO, dated March 20, 2008, regarding an Agreement with Harris Computer
Corporation for Software Licensing and Consulting Services, be received;
AND FURTHER THAT a By -Law be brought forward for consideration this date.
"Carried"
r4'1 OPERATIONS
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COMMUNITY SERVICES
CORPORATE SERVICES
FINANCE
9. FI 2008-008 2007 Development Charges Annual Report D
Presented By: Director of Finance
Resolution
> No. 10
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Report FI 2008-008 dated
March 12, 2008 regarding the 2007 Development Charges Annual Report be received;
AND THAT the Treasurer be directed to file the Report with the Minister of Municipal
Affairs and Housing within 60 days after the statement has been received by Council.
"Carried"
10. FI 2008-009 Remuneration and Expenses D
Presented By: Director of Finance
Resolution
> No. 11
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT Report FI 2008-009 dated March
14, 2008 regarding 2007 Remuneration and Expenses be received as information.
"Carried"
11. FI 2008-010 2008 Draft Budget
Presented By: Director of Finance
Resolution
> No. 12
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT Report FI 2008-010 2008 - Draft
Budget Report, dated March 18, 2008, be received;
AND FURTHER that the 2008 Business Plans and the 2008 Draft Budget, as amended,
be adopted in the amount of $10,857,379, with such funds to be raised from taxation.
"Carried"
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12.2007 Public Sector Salary Disclosure D
Presented By: Director of Finance
Resolution
> No. 13
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the 2007 Public Sector
Salary Disclosure for the Town of Tilisonburg be received as information.
"Carried"
INFORMATION ITEMS
13. Response to Chamber of Commerce 2008 Budget Submission
I
Chamber of Commerce response March 08.doc
/ahs 14. Ministry of Municipal Affairs and Housing RE: Municipal Infrastructure D
15. Ministry of Finance RE: Ontario Municipal Partnership Fund (OMPF) Allocations for 2008
OMPF.pdf
NOTICE OF MOTION
RESOLUTIONS
16. Tillsonbura District Memorial Hospital RE: Request for Relief from Cost of Building Permit D
Resolution
> No. 14
/00\ Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the correspondence from the
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MINUTES: Meeting for the Committee "Open Council"
Tillsonburg District Memorial Hospital requesting relief from Building Permit costs be
'� received and forwarded to the Director of Finance for review and report.
"Carried"
17. Terri Cordeiro - Consideration of Dog Park Ej
Resolution
> No. 15
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the correspondence dated March
8, 2008 from Terri Cordeiro, requesting consideration of a dog park, be received and
forwarded to the Tillsonburg Recreation Advisory Board, through the Director of
Community Services, for review and response.
"Carried"
18. Oxford County RE: South Central Ontario Region Resolution
Resolution
> No. 16
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the correspondence, dated
March 11, 2008, from the County of Oxford regarding the South Central Ontario Region
Action Plan be received as information.
"Carried"
19. Ministry of Municipal Affairs and Housing RE: Earth Hour D
Resolution
> No. 17
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT WHEREAS climate change
is recognized as a primary environmental threat to our planet and a significant concern for
Canadians;
AND WHEREAS the Town of Tillsonburg has a tradition of local action on various
environmental issues;
AND WHEREAS, as part of Earth Hour 2008, municipalities, business and individuals
around the world will turn off their lights for one hour, from 8:00 to 9:00 pm on Saturday
March 29 to show it's possible to take action on climate change and to send a message
that they care about our planet and want to be part of the solution;
AND WHEREAS the Town of Tillsonburg recognizes the impact that the sum of individual
efforts can make to the greater whole;
THEREFORE BE IT RESOLVED THAT Council supports the hour of 8:00 to 9:00 pm on
Saturday March 29, 2008 to be Earth Hour in the Town of Tillsonburg and;
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MINUTES: Meeting for the Committee "Open Council"
FURTHER, Council calls upon its community partners to participate in this initiative and
e0w) requests that Tillsonburg Hydro Incorporated encourage its customers to also participate;
/O" `N
FURTHER, Council directs municipal staff to work to extinguish as many lights in and
around town buildings and facilities as is safe and reasonable during Earth Hour 2008;
FURTHER, Council directs staff to encourage all identifiable partners to participate in this
initiative and to coordinate a campaign to inform the public as to how they can participate
in the future.
"Carried"
20. GLS Class at Annandale RE: Annandale's International Day Project - May 13 to 15 2008
Resolution
> No. 18
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the correspondence from
the Students in the GLS Class at Annandale High School, regarding Annandale's
International Day project, be received and forwarded to the Tillsonburg Youth Advisory
Committee, through the Director of Community Services, for review and response.
"Carried"
21. Ministry of Citizenship and Immigration RE: Lincoln M Alexander Award 2008
Resolution
> No. 19
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT the correspondence from the
Ministry of Citizenship and Immigration, regarding the Lincoln M. Alexander Award 2008,
be received and forwarded to the Tillsonburg Special Awards Committee for review.
"Carried"
22. Minister Responsible for Seniors RE: Seniors' Month
BY-LAWS
Seniors Month.pdf
Resolution
> No. 20
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the correspondence from the
Minister Responsible for Seniors, regarding Seniors' Month, be received and forwarded to
the Tillsonburg Special Awards Committee for review.
"Carried"
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Aoft� 23. By -Law 3311 - To Authorize an Agreement with Harris Com uter Cor oration for Software
Licensing and Consulting Services
24. By -Law 3312 - To Authorise the Sale of Lands (Home Hardware)
bylaw 3312 - sale to Home Hardware Stores Limited.doc 022$ signed town offer.pdf
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3311 to authorize an
Agreement with Harris Computer Corporation; and
By -Law 3312 to authorize the Sale of Lands (Home Hardware)
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3311 and
3312.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3311 and 3312 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3311 to authorize an
Agreement with Harris Computer Corporation be given third and final reading and the
Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3312 to authorize the
Sale of Lands (Home Hardware) be given third and final reading and the Mayor and Clerk
be and are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 21
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT Council move into Executive - Closed Session.
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"Carried"
Council reconvened in Executive - Closed Session at 8:50 p.m.
Council moved back into Open Session and adjourned.
ADJOURNMENT
Meeting adjourned at 9:40 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Monday March 31, 2008
12:49 PM)
Michael Graves/Til lsonburg (Monday March 31,
2008 03:22 PM)
/IMN
Town of Tillsonburg
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