080424 Special Council Meeting Minutes4"q
MINUTES: Meeting for the Committee "Open Council"
Review Access: • Public 0 Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Thursday April 24, 2-008 03:00 PM
Council Chambers
Chair. Mark Renaud
orders af0a DW. Call to order
Closed Meeting Session
Dtsdosure of Pecuniary Interest or the
General filature Thereof
Minutes & Business Adsing.outof the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative officer
Operations
Comms Seises
Corporate Senmoes-
Fumnce
Info rrtation Rom
Notice of Motion
Resolutions
By -Lam
Items of Public Interest
Closed Meeting Session. continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
Page 1
MINUTES: Meeting for the Committee "Open Council"
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
ADOPTION OF AGENDA
No. 1
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Special
Council Meeting of April 24, 2008 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
COMMUNITY SERVICES
CORPORATE SERVICES
FINANCE
1.2008 Asset Management Plan [�
Presented By: All Directors
The attached document was reviewed, and the following actions and questions noted:
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MINUTES: Meeting for the Committee "Open Council"
• The hydro truck (unit 65) was discussed, and it was asked what unit this replaces.
• Councillor Stephenson requested that response to the request for photos of all fleet
vehicles be targeted for completion by June 1, 2008.
• Discussion was held regarding cooking facilities at the Special Events Centre,
specifically the range hood. It was moved by Councillor Stephenson, Seconded by
Councillor Rosehart that this item be removed. A vote was called, and the motion
defeated 3-2. The item remains flagged. The Director of Community Services to
follow-up, providing the requested information.
• A question was raised regarding previously discussed Scott Airpacs, and whether
they had been sold. The CAO to follow-up with the Fire Chief, and provide an up -date
April 28.
• Concession Street was discussed. The Director of Operations advised that this is in
our 5 -year roads plan. If Council would like to make this work a priority, Council
direction is required. Councillor Stephenson suggested, from the timing perspective,
we act on this in the near future, as County involvement will be required. Direction
was given to list Concession Street as a priority for next year. There was consensus.
• Quarterline Road was discussed. One of the Quarterline projects would be
designated by the Director of Operations to use funding to be received from the
Province.
• Discussion was held regarding the Reynolds Drive (fairgrounds road). Mayor Molnar
suggested that we commit to recognize this as a priority, to come back with a report
identifying a couple of options, i.e. to proceed with the road reconstruction, and to
create parking. The Director of Operations commented that an estimate to provide
parking spaces could be provided, noting that the Director of Community Services
should be involved with that work, but Operations could provide support/information.
Mayor Molnar noted that we are extremely deficient on parking.
• Discussion continued regarding Reynolds Drive, noting we are short $38,000 in the
overall asset management budget. Mayor Molnar recommended adding $38,000 to
see how it effects the bottom line.
Moved by Mayor Molnar
Seconded by Councillor Rosehart THAT $38,000 minimum be introduced into the asset
management plan for the rehabilitation of Reynolds Drive.
"Carried"
• Mayor Molnar moved that a review and report be presented regarding road and/or
parking options along Reynolds Drive.
• It was confirmed that Quarterline would be un -flagged; and there would be further
follow-up regarding Reynolds Drive.
• The terminal building facility at the Airport to remain flagged. The Development
Commissioner is working on this.
Resolution
> No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the projects contained in
the 2008 Asset Management Plan be approved, subject to the requirement that further
information be provided on the following:
- TSEC Range Hood;
- Participark Deck
- Reynolds Drive
- Airport Temporary Terminal Building.
TOTAL REQUESTED of: $2,372,860.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
2. FI 2008-015 Asset Management Action Items [)
Presented By: All Directors
Resolution
> No. 3
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Report FI 2008-015 - Asset
Management Action Items, dated April 21, 2008, be received as information.
"Carried"
3.2007 Reserve Balances M
Presented By: Director of Finance
INFORMATION ITEMS
NOTICE OF MOTION
>
RESOLUTIONS
BY-LAWS
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION
No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
ADJOURNMENT
f40*1
Council moved back into Open Session and adjourned at 5:30 p.m.
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MINUTES: Meeting for the Committee "Open Council"
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Monday May 12, 2008 04:42
PM)
Town of Tillsonburg
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