080512 Special Council Meeting Minutes/O1
MINUTES: Meeting for the Committee "Open Council"
Review Access: • Public O Private
MINUTES
Tower ofTiisonburg
Meeting for the Committee "Open Councir
on
Monday May 12, 2008 07,40 PM
. CounCd Ch
Chair:ephen Molnar
Orders of *e Call to Order
Closed Meetingsession
closure of Pecdmi y haprest or the
General Nafiure Thereof -
Miinutes & Bus -mess ming out of the
Minutes
Adoption of Agenda
Rresentafiions
Pubic Meeting
Delegations
C u dady Reports
Chief Adff flnWrafive, Off Icer
Qpemdons
Community Services
Corpordte Services
Finance
iiorrnation Item -
Notice of Motion
Resolutions
BY -Laws
gems of PubfiC inert
",,Closed-Meefing'Session ntinued
A4ournmer t
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
/4u"1 Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
[]April 24, 2008 (Asset Management Meeting)
DApril 28, 2008
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Special
Council Meeting of April 24, 2008 and the Council Meeting of April 28, 2008 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of May 12, 2008 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application A-7108 - Donald Warren M
Presented By: CAO
The CAO reviewed the subject application and the County of Oxford Planning Report, as
attached.
The applicant, Mr. Warren, was in attendance. Howard Ply, Brighton Construction of
Woodstock, was in attendance, representing the applicant, and confirmed that the
applicant concurred with the proposed resolution and conditions.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Stephenson (001)
Seconded by Councillor Rosehart AND RESOLVED THAT Committee of Adjustment
Application A-07108 for 132 Wilson Avenue is acceptable from a planning point of view
and should be granted, subject to the following conditions:
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MINUTES: Meeting for the Committee "Open Council"
1) A building permit for the proposed sunroom addition shall be applied for within one
year of the Committee issuing its decision; and
2) A revised building location survey shall be submitted to the Town for the subject
property, which includes the proposed sunroom addition.
"Carried"
DELEGATIONS
QUARTERLY REPORTS
2. Corporate Services and Finance - 2008 1st Quarter Report
Presented By: Director of Finance
ME -
FI
FI 2008-017 Corporate Services and Finance 20081 st Qtr Report revised May 7 - 2008.doc
Resolution
> No. 5
/Oft� Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Staff Report dated May fi,
2008 regarding Corporate Services and Finance 2008 First Quarter Report be received as
information.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
3. Tillsonburg Municipal Airport - 2008 Capital Budget Items D
Presented By: Development Commissioner
Memo - Municipal Airport Taxiway (May 12, 08).doc
Resolution
> No. fi
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT funds in the 2008 Airport Budget
be reallocated by removing the requirement from the 5 year capital budget for 50% of the
funding for projects to come from the Rural Economic Development Program;
THAT staff be authorized to proceed with initiating the tender process for the construction
of the new taxiways and roadways to serve the existing and proposed hangers;
14� THAT, subject to consultation with representatives of SWOX Township and written
confirmation from OMAFRA regarding the revised limitations of RED (Rural Economic
Development) funding resources;
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MINUTES: Meeting for the Committee "Open Council"
AND FURTHER THAT any subsequent Tender Report be returned to Council for final
approval.
"Carried"
OPERATIONS
COMMUNITY SERVICES
CORPORATE SERVICES
4. Application for Zone Change - Permterra Development Corp. (ZON. 7-3361
Presented By: Mr. Paul Michiels, Planner, County of Oxford
7-336t.pdf (revised report)
Resolution
> No. 7
Moved by Councillor Lewis (4*,N
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of
Tillsonburg approve the zoning by-law amendment for an application submitted by
Permterra Development Corporation, whereby lands consisting of Block 40, Registered
Plan 41 M-232, in the Town of Tillsonburg, are to be rezoned from Special 'Low Density
Residential - Type 3 (R3-4)' with holding provisions (H) to Special 'Low Density
Residential - Type 3 (R3-4)' to allow for the construction of a 17 unit townhouse
condominium development.
"Carried"
5. By -Law 3316 - Niko's Encroachment on Keating Walkway (Executive Summary)
Executive Summary Pre -Servicing bylaw 3316 Nikos Encroachment.doc
Resolution
>No. 8
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT By-law 3316 being a By-law
to authorize an encroachment agreement with Nikos's Restaurant be brought forward.
"Carried"
6. Royal Lepage Sign Variance Request D -
Resolution
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MINUTES: Meeting for the Committee "Open Council"
>No. 9
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council approve the requested
variance;
AND FURTHER THAT the request by Royal Lepage for a second sign at their location at
55 Brock Street East be approved.
"Carried"
FINANCE
INFORMATION ITEMS
7. Lake Erie Region Source Protection Committee Meeting Minutes - April 3, 2008 [_9
8. Municipal Property Assessment Corporation RE: 2007 Annual Report and Financial Statements
mpac. pdf
Complete report available from the Council Coordinator.
NOTICE OF MOTION
RESOLUTIONS
9. Notice of Motion RE: Curfew on Town Parks
The following Notice of Motion was introduced by Councillor Beres at the Council Meeting
of April 28, 2008:
11:00 p.m."
"THAT staff prepare a report leading to imposing a curfew on Town Parks after the hour of
Discussion was held, and the following resolution passed.
Resolution
> No. 10
Moved by Councillor Beres
fA" Seconded by Deputy Mayor Renaud AND RESOLVED THAT staff prepare a report
examining the possibility of a curfew on Town Parks after the hour of 11:00 p.m.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
2008 Citizen of the Year Event (addition)
W
No. 11
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council approve a
contribution towards the 2008 Citizen of the Year Event, up to a maximum of $1,000, upon
receipt of an invoice from the Tillsonburg Chamber of Commerce.
"Carried"
BY-LAWS
10. By -Law 3315 - To Adopt the 2008 Final Tax Levi [)
11. By -Law 3316 - To authorize an Encroachment Agreement with Niko's Bar and Eatery F)
Presented By: Michael Graves
Resolutions
>Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3315 to provide for the
2008 Final Tax Levy; and
By -Law 3316 to authorize an encroachment agreement with Niko's Bar & Eatery be
introduced and read for a first and second time and be referred to Committee of the Whole
for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3315 and
3316.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3315 and 3316 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 33135 to provide for the
2008 Final Tax Levy be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3316 to authorize an
encroachment agreement with Niko's Bar and Eatery be given third and final reading and
the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned at 8:20 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Tuesday May 13, 2008 02:36
/aw� PM)
6a
Town of TiAsonburg
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