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080623 Regular Council Meeting MinutesA"'s MINUTES: Meeting for the Committee "Open Council' Review Access: • Public O Private MINUTES Town of Tiilsonblurg Meeting for the Committee Open Council" on Monday June 23, 2008 07:00 'PM Council Chambers Chair: Stephen Molnar Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Preser tat ons Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Notice of Motion Resolutions By -Laws Rams of Public Interest Closed Meeting Session continued Adj'oumment CALL TO ORDER CLOSED MEETING SESSION No. 1 Moved by Councillor Lamb Seconded by Councillor Beres AND RESOLVED THAT Town Council move into Closed Session. "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Councillor Beres declared a Pecuniary Interest with respect to Agenda Items 1, 2 and 3, and left the room during those discussions. Councillor Rosehart declared a Pecuniary Interest with respect to Agenda Items 1, 2 and 3. Councillor Lamb declared an Interest with respect to Agenda Item 13. MINUTES & BUSINESS ARISING OUT OF THE MINUTES (March 18, 2008 (Public Meeting) DApril 8, 2008 (Public Meeting) (June 12, 2008 No. 2 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council Meetings of March 18, April 8 and June 12, 2008 be adopted. "Carred" ADOPTION OF AGENDA No. 3 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council June 23, 2008 be adopted. "Carried" PRESENTATIONS NOTE: Agenda Item 3 (Request to be a Delegation) was discussed and voted on. Please refer to Item 3 - Resolution 4 (below). 1. Applications for Official Plan Amendment and Zone Change - Supplementary Report (Report No. 2008-184 Presented By: Paul Michiels, County of Oxford Planning Department 2008-184_11-148 7-330 rpt-only.pdf 2008-184 11-148 AppendixB.pdf Note: Appendix A can be found on the Town of Tillsonburg Website...www.tillsonburg.ca Mr. Paul Michiels, County of Oxford Planning Department, reviewed County of Oxford Report No. 2008-184, as attached, being a Supplementary Report for the subject Official Plan Amendment and Zone Change Applications. Ms. Marg Evans and Mr. Jason Juhasz, also from Oxford County Planning, were present as well. Page 2 fel /dO'*1 MINUTES: Meeting for the Committee "Open Council" Mr. Michiels reviewed the recommendations contained in the Report. The Director of Operations confirmed that we did receive contact from MTO with regards to another proposal, but there has been no formal submission to date. Discussion was held. Mayor Molnar commented, and noted that the doors have been open to a process, and Council has the responsibility of reviewing the planning applications. Ms. Evans confirmed that the County Meeting will proceed on July 9th, with the same recommendations before Council this evening. Mayor Molnar offered his comments. He noted that he was aware of a survey that has been circulated regarding service gaps in retail in this community. He noted concerns regarding outflow of dollars, with no necessarily factual information. Mayor Molnar asked Planning if they had comment regarding timing of the transportation study. Ms. Evans responded that she understands it's closing in on the final stretch, and offered to find that information and report back. Mayor Molnar asked that, through the CAO and Director of Operations, we remain connected regarding the alternate truck route issue on Broadway. Mayor Molnar made final comments and moved to Agenda Item 2. See Agenda Item 2 for Resolutions. PUBLIC MEETINGS DELEGATIONS QUARTERLY REPORTS CHIEF ADMINISTRATIVE OFFICER 2. Applications for Official Plan Amendment and Zone Change - Supplementary Report (Report No. 2008-184 Presented By: CAO Resolutions > No. 5 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT County of Oxford Planning Report /Oft� No. 2008-184 be received. "Carried" No. 6 Page 3 MINUTES: Meeting for the Committee "Open Council' Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT the Corporation of the Town of Tillsonburg support the County of Oxford initiation of a comprehensive Commercial Policy Review. "Carried" No. 7 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Council hereby defer the decision on Official Plan Amendment Application OP 11-148 & Zone Change Application ZON 7-330 pending further information, and that Council further confirm that this resolution in no way indicates a planning decision on this matter. "Carried" Councillor Stephenson opposed Resolution No. 7. Mayor Molnar called a 5 minute recess. Meeting to reconvene at 8:37 p.m. 3. Request to be a Delegation a) Smart Centres Smart Centres Request to be Delegation -June 23 - 2008.pdf Sharmini -delegation request. doc b) Iry Horton Horton.pdf No. 4 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT the correspondence from Sharmini Mahadevan of Wood Bull Barristers and Solicitors dated June 19, 2008 be received; AND FURTHER THAT the request for delegation status at the Council meeting of June 23, 2008 be denied. "Carried" OPERATIONS 4.Operations Services Report 02008-11 - County /Town - Water Sewer Service Contracts D Presented By: Director of Operations Resolution > No. 8 Moved by Councillor Stephenson Page 4 /"R MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Rosehart AND RESOLVED THAT Operations Services Report 02008-11 from the Director of Operations dated June 10, 2008 be received; AND FURTHER THAT the Mayor and CAO be authorized to execute the Water Distribution and Sanitary Sewage Collection contract by By -Law. "Carried" 5. Operations Services Report 02008-18 Tender Results for Tender F2008-072 Municipal Sidewalk_ Tractor F) Presented By: Director of Operations Resolution > No. 9 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT Operations Services Report 02008-18 from the Fleet Manager dated June 10, 2008 be received; AND FURTHER THAT the bid of $122,709.60 with trade-in for the Trackless MT6 be accepted and the Tender be awarded to Trackless Vehicles of Courtland, Ontario. "Carried" 6.Operations Services Report 02008-19 - Tender Results for F2008-001 H Hybrid Hydro Bucket Truck F) Presented By: Director of Operations Resolution > No. 10 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Operations Services Report 02008-19 from the Fleet Manager dated June 10, 2008 be received; AND FURTHER THAT Tender F2008-001 - H Hydro Hybrid Bucket Truck be awarded to Posi-plus Technologies of Mississauga, Ontario at a cost of $276,399.42. "Carried" 7. Operations Services Report 02008-20 - Tender Results for Tender T2008-002- Hot Mix Asphalt Paving Presented By: Director of Operations Resolution 1 > No. 11 Moved Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Operations Services Report 02008-20 from the Director of Operations dated June 10, 2008 be received; Page 5 MINUTES: Meeting for the Committee "Open Council' AND FURTHER THAT Tender T2008 - 002- Hot Mix Asphalt Paving be awarded to Permanent Paving Ltd. of Woodstock, Ontario at a cost of $441,328.15. "Carried" 8.Operations Services Report 02008-21 - Tender Results for Tender T2008-003 Supply and Placement of Concrete Sidewalk and Curb & Gutter M Presented By: Director of Operations Resolution > No. 12 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT Operations Services Report 02008-21 from the Director of Operations dated June 10, 2008 be received; AND FURTHER THAT Tender T2008 - 003 - Construction of Concrete sidewalk and Curb & Gutter be awarded to Ro-Buck Concrete Ltd. London, Ontario at a cost of $71,992.87. "Carried" 9. Operations Services Report 02008-22 - Tender Results for Tender T2008-004 Quarterline Road j"� Reconstruction Presented By: Director of Operations Resolution > No. 13 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT Operations Services Report 02008-22 from the Director of Operations dated June 10, 2008 be received; AND FURTHER THAT Tender T2008 - 004 - Quarterline Road, Storm Sewer and Road Re -construction be awarded to Amico Infrastructure of Woodstock, Ontario at a cost of $475,594.51; AND FURTHER THAT the construction of Quarterline Road from North Street to the C.A.S.O. Line be awarded to Amico Infrastructure under Tender 2008-004 at a cost of $206,000: "Carried" 10. Operations Services Report 02008-23 - Lineman Succession Planning Report D Presented By: Director of Operations �1 Resolution > No. 14 Moved by Councillor Lamb Page 6 MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Deputy Mayor Renaud AND RESOLVED THAT Operations Services Report 02008-23 from the Operations/Utility Manager and the Director of Operations dated June 18, 2008 be received; AND FURTHER THAT one additional apprentice linemen be hired in 3rd quarter 2008 with the costs to be recovered through the Master Service Agreement with Tillsonburg Hydro Inc. "Carried" 11.Operations Services Report 02008-24 - Quotation Results for Harvey Street Parking Lot 3A Retaining Wall Reconstruction Presented By: Director of Operations Resolution > No. 15 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT Operations Services Report 02008-24 from the Director of Operations dated June 17, 2008 be received; AND FURTHER THAT the quotation for the Construction of Harvey Street Parking lot retaining wall be awarded to the COR Group, Burgessville, Ontario at a cost of (06k� $35,864.00. "Carried" i°'ft\ COMMUNITY SERVICES 12. Draft Trails Masterplan M Resolution > No. 16 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT Council direct staff to seek input from Community Stakeholders and potential partners through public meetings to further refine and develop the Town of Tillsonburg Trails Masterplan; AND FURTHER THAT this process be completed for a final presentation to Council no later than October 14, 2008 in conjunction with a revised Trillium Grant Proposal for the November 1, 2008 Trillium Funding Cycle. "Carried" 13. Cemetery Advisory Committee Meeting Minutes of May 14, 2008 and Recommendation for Increase in Tariff Rates M Resolution > No. 17 Moved by Deputy Mayor Renaud Page 7 MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Lamb AND RESOLVED THAT Council approve the 3% Tariff Increase for Cemetery Fees, as contained in the Minutes of the Cemetery Advisory Committee dated May 14, 2008; AND FURTHER THAT staff forward this rate increase to the Ministry of Consumer and Business Services - Cemeteries Regulation Unit for endorsement. "Carried" CORPORATE SERVICES 14. Parks Curfew Presented By: Michael Graves LSI L�J C 2008-022 - Curfew By-law.doc Parks By-Law.doc Resolution > No. 18 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT Corporate Services Report C2008-022 dated June 17, 2008 be received; AND FURTHER THAT Report C2008-022 and the draft Curfew By -Law be circulated to the Recreation Advisory Board for comment. "Carried" 15. Encroachment Agreement F) Presented By: Michael Graves Resolution > No. 19 Moved by Councillor Stephenson Seconded by Rosehart AND RESOLVED THAT Corporate Services Report C2008-016 dated June 17 be received; AND FURTHER THAT Council approve the encroachment application for Community Living at 51 Brock Street East and that an encroachment agreement be brought forward in by-law format for Council consideration. "Carried" 16. Holding Zone Removal Park Place ad ZON 7 081 Complete Report.pdf Resolution Page 8 rpm, MINUTES: Meeting for the Committee "Open Council" > No. 20 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of Tillsonburg approve the attached zoning bylaw amendment for an application submitted by 2143677 Ontario Inc., whereby lands consisting of Part Block A, Plan 518, further described as Lots 1-4, 14, 15, 19-22, 27-29, 30-38, and 48-50, in a draft plan approved subdivision (32T-99004), in the Town of Tillsonburg, are to be rezoned from Special `Low Density Residential -Type 2 (R2-3)' with holding provisions (H) to Special `Low Density Residential - Type 2 (R2-3)' to allow for the construction of 25 single detached dwellings. "Carried" FINANCE INFORMATION ITEMS 17. Lake Erie Region Source Protection Committee Minutes - May 1, 2008 C9 18. Ministry of Municipal Affairs and Housing - Backgrounder RE: Residential Fire Sprinklers B ackgroundm pdf 19. SCOR (South Central Ontario Region) - Media Release RE: SCOR partnership selects officers, approves path forward SCOR.pdf NOTICE OF MOTION RESOLUTIONS BY-LAWS > 20. By -Law 3325 - Application for Zone Change (Removal of Holding Provisions) - Park Place (ZON tOmt� 7-08-11 (to be considered for 3 readings) Page 9 MINUTES: Meeting for the Committee "Open Council" 3325. pdf Resolutions > Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3325 to amend Zoning By -Law (Removal of Holding Provisions - Park Place) be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Number 3325. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law 3325 as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3325 to amend Zoning By -Law (Removal of Holding Provisions - Park Place) be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED Session. No. 21 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Council move into Closed "Carried" Council moved into Closed Session at 9:52 p.m. ADJOURNMENT Council moved back into Open Session and adjourned at 10:20 p.m. Page 10 MINUTES: Meeting for the Committee "Open Council" Approval Received: (1 of 1) Lana LundlTillsonburg (Friday July 11, 2008 03:23 PM) W, Town of Tillsonburg Page 11