Loading...
080714 Regular Council Meeting Minutes/A� MINUTES: Meeting for the Committee "Open Council" Review Access: • Public O Private MINUTES Town Of Tillsonburg Meeting for the Committee "Open Council" on Monday July 14, 2008 07:00 PM Council Chambers Chair. Stephen Molnar orders of the Day: Call to Order - Closed Meeting Session Disclosure of 'Pecxmary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief A,dm flautaluove Off ice,r Operations Community Services Corporate Services Finance Information Items Notice of Motion Resolutions By -Lam Items. of Public Interest Closed Meeting Session continued Adjournment CALL TO ORDER CLOSED MEETING SESSION No.1 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session. "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" P. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Councillor Lamb declared an Interest with respect to Agenda Item 15a - Cemetery Rates (added to the Agenda). MINUTES & BUSINESS ARISING OUT OF THE MINUTES nJune 23, 2008 No. 2 _ Moved by Councillor Stephenson Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Minutes as prepared for the Council Meeting of June 23, 2008 be adopted, with the following amendment: • The seconder for Resolution 4 be amended to read Councillor Lamb. "Carried" ADOPTION OF AGENDA No. 3 Moved by Councillor Stephenson Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Agenda as prepared for the Council July 14, 2008 be adopted, with the addition of: • Agenda Item 15a - Cemetery Rates - Resolution. "Carried" PRESENTATIONS PUBLIC MEETINGS 1. Committee of Adjustment Application A-08108 (Lana) M Presented By: Mr. Jason Juhasz, Planner, County of Oxford Mr. Jason Juhasz, Planner, County of Oxford, reviewed the subject application and County of Oxford Planning Report, as attached. The applicants were in attendance. Mrs. Lang commented that the application actually resulted from their attempts to bring the building up to code. Discussion was held regarding potentially waiving the increased 'after the fact' building permit rate. This to be further discussed separately. No other persons appeared in support of, or opposition to, the subject application. ('A1 The following resolution was passed. Page 2 llft1 W MINUTES: Meeting for the Committee "Open Council" Resolution > No. 4 Moved by Councillor Beres Seconded by Councillor Lamb AND RESOLVED THAT the Council of the Town of Tillsonburg approve Committee of Adjustment Application A 08108 for 4 Forest Glen Court, subject to the following condition: 1. A building permit for the existing deck shall be issued within one year of the date of the Committee's decision. "Carried" 2. Committee of Adjustment Application A-09108 (Bye/Hidcs) D Presented By: Mr. Jason Juhasz, Planner, County of Oxford Mr. Jason Juhasz, Planner, County of Oxford, reviewed the subject application and County of Oxford Planning Report, as attached. The applicants were in attendance. Discussion was held regarding potentially waiving the increased 'after the fact' building permit rate for this application as well, due to circumstances. This to be further discussed separately. The following resolution was passed. Resolution > No. 5 Moved by Councillor Beres Seconded by Councillor Lamb AND RESOLVED THAT the Council of the Town of Tillsonburg approve Committee of Adjustment Application A 09108 for 11 Gowrie Street East, subject to the following conditions: 1. The building permit for the addition to the single detached dwelling be amended to show the actual location of the addition. "Carried" 3. Application for Zone Change (Removal of Holding Provision) - Tillsonburg Development Inc. E) Presented By: Mr. Jason Juhasz, Planner, County of Oxford Mr. Jason Juhasz, Planner, County of Oxford, reviewed the attached application. Mr. Smith, agent for the applicant, was in attendance, in support of the application. In addition, Mr. Smith commented that he would like to alert Council to a general condition relating to water allocation, and explained the challenge for all developers, as the policy calls for developers to specifically identify properties that can be sold, upon removal of a toftN holding provision. Mayor Molnar comments regarding modification of when and how holding provisions are removed. Page 3 MINUTES: Meeting for the Committee "Open Council" Mayor Molnar suggested Mr. Smith put the concerns in writing. The CAO noted that t his is a recent policy, put in place this year, and if it's creating hardships in the building industry, an email or other written comments from Mr. Smith and others, should be directed to the CAO. Staff can then have discussions with the County. The following resolution was passed. Resolution > No. 6 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Council of the Town of Tillsonburg approve the attached zoning by-law amendment for an application submitted by Tillsonburg Developments Inc., whereby lands consisting of Lot 78, Part Lots 67, 68, 77 & 79, Registered Plan 41 M-182, in the Town of Tillsonburg, are to be rezoned from Special 'Low Density Residential -Type 2 (R2-5)' with holding provisions (H) to Special `Low Density Residential - Type 2 (R2-5)' to allow for the construction of 25 single detached dwellings. "Carried" DELEGATIONS QUARTERLY REPORTS CHIEF ADMINISTRATIVE OFFICER 4. Physician Recruitment Up -Date Presented By: CAO Cts ' �,� .i Doctor Retention and Recruitment Update Report.doc Draft Recruitment Contract.pdf S KM B T_C45008060316180. pdf Resolution > No. 7 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report CAO 6 - 2008, under date of July 9th, 2008, be received; AND THAT the firm of Corehealth International be engaged to recruit Family Physicians for the Town of Tillsonburg; AND FURTHER THAT half of the cost of the Corehealth International contract and related costs be paid for by the Town, to be funded by reserves. "Carried" Page 4 G MINUTES: Meeting for the Committee "Open Council" OPERATIONS COMMUNITY SERVICES CORPORATE SERVICES 5. Lottery License Request Presented By: Director of Corporate Services 'e C 2008-025 Nevada Licence for Sobeys.doc Lioness Nevada.TIF Sobeys.pdf Resolution > No. 8 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Report C 2008-025 be received; AND FURTHER THAT Sobey's be authorized to sell Nevada tickets on behalf of Tillsonburg Lioness Club. /Oft� "Carried" 6. Report RE: Encroachment By -Law - TDACL n Presented By: Director of Corporate Services Executive Summary bylaw 3326 TDACL Encroachment.doc TDACL encroachment.doc Community Living.pdf By-law 3326 Encroachment Agreement with Community Living.doc Resolution > No. 9 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By-law 3326, being a By-law to authorize an encroachment agreement with TDACL, be brought forward for consideration. "Carried" FINANCE 7. F12008-020 2009 Budget Process fo FI 2DDB-020 2D09 Budget Process.doc Page 5 MINUTES: Meeting for the Committee "Open Council" Resolution > No. 10 Moved by Councillor Stephenson Seconded by Councillor Deputy Mayor Renaud AND RESOLVED THAT Report FI 2008-020 - 2009 Budget Process - from the Director of Finance dated June 18, 2008 be received as information; AND FURTHER that direction be given by Council to implement the timelines as presented in the report. "Carried" 8. FI 2008-022 2007 Financial Information Return F) Presented By: Director of Finance Resolution > No. 11 Moved by Councillor Beres Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2008-022 - 2007 FIR Reporting - from the Director of Finance dated July 7, 2008 be received as information; AND FURTHER THAT the Director of Finance is hereby authorized to file this document with the Ministry of Municipal Affairs and Housing. "Carried" INFORMATION ITEMS 9. Simcoe Street Information Meeting 0837Notice of Public Information Centre.rtf Mayor Molnar requested that a phone blitz, or similar notification, be given to the property owners and businesses on Simcoe Street regarding the Simcoe Street Information Meeting (Notice attached). 10. Town of Tillsonburg Non -Profit Housing Corporate RE: Affordable Housing Program Addition to 53 Queen Street D 11. FCM RE: The Canadian Red Cross Society - Auxiliary Role Project F) Resolution > No. 12 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud Page 6 MINUTES: Meeting for the Committee "Open Council" WHEREAS the Canadian Red Cross is celebrating the 100th anniversary of its creation as a national non-profit volunteer humanitarian organization under The Canadian Red Cross Society Act, 1909; AND WHEREAS, the mandate of the Canadian Red Cross is to: "In time of peace or war to carry on and assist in work for the improvement of health, the prevention of disease and the mitigation of suffering throughout the world"; BE IT RESOLVED THAT the Council of the Town of Tillsonburg expresses its support for the renewal of the framework for cooperation between public authorities and the Canadian Red Cross to better address the humanitarian challenges of the 21 st century by: a) working to reinforce the status and roles of the Canadian Red Cross as auxiliary to public authorities in the humanitarian field; b) and reviewing existing measures, arrangements and instruments supporting the relationship. "Carried" NOTICE OF MOTION RESOLUTIONS 12. Request to Purchase Property McLulan.pdf Please Note: Photos of the property are available from the Council Coordinator. Resolution > No. 13 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT the correspondence received from Jeannette and Barry McLulan dated June 16, 2008, regarding a request to purchase property, be received; AND FURTHER THAT the request be referred to the Director of Corporate Services for a report. "Carried" 13. City of Woodstock Blackout Challenge Day Resolution > No. 14 Moved by Councillor Stephenson Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Council of the Town of Tillsonburg support the City of Woodstock Blackout Challenge Day. "Carried" Page 7 MINUTES: Meeting for the Committee "Open Council" Further to Resolution No. 14, the CAO and Director of Operations to discuss public education. 14. Tillsonburg District Memorial Hospital Volunteer Association RE: Hospital Extravaganza D Resolution > No. 15 Moved by Councillor Beres Seconded by Councillor Lamb AND RESOLVED THAT the request from the Tillsonburg District Memorial Hospital Volunteer Association, regarding rental rates for the Hospital Extravaganza, be received and referred to the Director of Community Services for consideration. "Carried" 15. Tillsonburg B.I.A. RE: Sidewalk Sale U gLkpdf W Resolution > No. 16 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT the merchants in the Tillsonburg Business Improvement Area be permitted to display their merchandise on the sidewalks in front of their respective businesses during the "Sidewalk Sale" being held July 24th to 26th, 2008. "Carried" 15a. Cemetery Fees (original material and resolution from June 23, 2008 Council Meeting) No. 17 Moved by Councillor Stephenson Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council approve the 3% Tariff Increase for Cemetery Fees, as contained in the Minutes of the Cemetery Advisory Committee dated May 14, 2008; AND FURTHER THAT staff forward this rate increase to the Ministry of Consumer and Business Services - Cemeteries Regulation Unit for endorsement. "Carried" 15b. Building Permit Fees No. 18 Moved by Councillor Stephenson Seconded by Councillor Lamb AND RESOLVED THAT staff be instructed to charge the Page 8 MINUTES: Meeting for the Committee "Open Council" applicants for original building permit fees, and not the 'after the fact' building permit fees, for Applications A-08108 and A-09108 from the Committee of Adjustment. "Carried" BY-LAWS 16. By -Law 3326 - To authorize an Encroachment Agreement (TDACL) D Presented By: Director of Corporate Services By-law 3326 Encroachment Agreement with Community Living. doc 17. By -Law 3327 - To authorize an Agreement with Core Health International In BYLAW 3327 -Agreement with Corehealth International. dot 18. By -Law 3328 - To Amend Zoning By -Law 3295 (Tillsonburg Developments Inc.) ZON 7 08 3 Complete Report. pdf Resolutions > Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3326 to authorize an Encroachment Agreement with TDACL; By -Law 3327 to authorize an Agreement with Core Health International; and By -Law 3328 to amend Zoning By -Law 3295 (Tillsonburg Developments Inc.) be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Numbers 3326, 3327 and 3328. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Numbers 3326, 3327 and 3328 as passed in Committee without amendment. 10� "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3326 to authorize an Encroachment Agreement with TDACL be given third and final reading and the Mayor and Page 9 MINUTES: Meeting for the Committee "Open Council" W Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3327 to authorize an Agreement with Core Health International be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3328 to amend Zoning By -Law 3295 (Tillsonburg Developments Inc.) be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED f402� Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed session. "Carried" Council moved into Closed Session at 8:45 p.m. and back into Open Session at 9:46 p.m. to adjourn. ADJOURNMENT Council adjourned at 9:46 p.m. Approval Received: (1 of 1) Lana Lund/Tillsonburg (Wednesday July 16, 2008 03:45 PM) Town of Tillsonburg Page 10