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080922 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" Review Access: • Public O Private MMUTES Town of Tillsonburg Meeting for the Committee '"Open Coundil" on Monday September. 22, 2008 07:00 PSA Council Charm - Chair Stephen Molnar o>ws of the Day: 0811 W Order Clod Meeting Session Dildosure of-Pecunia� lntwwtor, the General Nature Thereof Minutes BusressrEsing out the Adoption of Agenda - - Prememmiddans, Public Meetings Delegations QuaawV, Report ChzefAdin`u istrIe me Officer Operations Communw rices COMOrate Ser roes Finance .Iiifiobims an Notice of Motion Resolutions W -Laws Items -of ftbflc ftftiml Cion Meetly Q fess_ ivn continued Adjoiment CALL TO ORDER CLOSED MEETING SESSION eawl1 No. 1 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session Page 1 MINUTES: Meeting for the Committee "Open Council" "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES (September 8, 2008 No. 2 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council Meeting of September 8, 2008 be adopted. "Carried" > ADOPTION OF AGENDA No. 3 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council Meeting of September 22, 2008 be adopted. "Carried" PRESENTATIONS > PUBLIC MEETINGS 1. Committee of Adjustment Application A-10108 (Sophath/Dalm) D Presented By: Jason Juhasz, Planner, County of Oxford Report from County Planning... p -t 0-08-TIL.pdf Mr. Jason Juhasz, Planner, County of Oxford, reviewed the County of Oxford Report, as attached. Mr. Neil Minors, appeared on behalf of the applicant. No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. > Resolution No.4 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of Page 2 MINUTES: Meeting for the Committee "Open Council" Tillsonburg approve Committee of Adjustment Application A-10108 for 138 Allen Street, subject to the following condition: 1. A building permit for the existing deck and stairs shall be issued within one year of the date of the Committee's decision. "Carried" 2. Applications for Draft Approval of Plan of Subdivision, Official Plan Amendment and Zone Change (Lindprop Corporation/Green) Presented By: Jason Juhasz, Planner, County of Oxford 32T-07006 OPA 11-150ZON 7-331 Complete Report pdf Mr. Jason Juhasz, Planner, County of Oxford, reviewed the County of Oxford Report, as attached. Mr. Green, GSP Group, appeared before Council, and provided the attached presentation... GSP.pdf Mr. Brent Howey appeared before Council and noted his concerns regarding issues relative to surface water. Mr. Green commented that the storm water management area would be immediately behind Mr. Howey. That would provide the continuance of all the future storms coming down from upstream. The storm water management report would identify conditions and requirements. The Director of Operations and his staff would review the report. Mr. Howey requested he be part of the drainage discussion. Mr. Green commented that it might be appropriate to have a meeting with the property owners, once we get to the details. Ms. Wendy Howey commented regarding the extra development from several years ago, noting the berm was charged to the residents of North Street and some of the subdivision residents. She asked if that berm will be removed, noting she did not want it removed. She also asked about the pond in the back. The CAO noted that it will be addressed in the storm water management plan. Mr. Green commented that it's his expectation that the pond will come out, and the Conservation Authority has commented they would like it out as well. Mr. Ray McLennan appeared before Council with a number of questions and comments. ad Mr. McLennan filed his comments for the record. McLennan.pdf Councillor Lewis left the meeting. Page 3 MINUTES: Meeting for the Committee "Open Council" W With respect to questions from Mr. McLennan, the CAO commented that the public areas will ultimately be turned over to the municipality to look after to varying degrees. In terns of multi -family, we will look at fencing as a site specific, and normally we do provide fencing as required for multti-family dwellings. Mr. Evans, County Planning, noted that she would endeavor to get answers to Mr. McLennan's questions regarding County of Oxford questions. Mr. Mark Vandepoele, 39 Tanager, appeared before Council noting his concerns regarding increased traffic flow and the intersection. He noted that there are only two outs, and one is Tanager, and he does not feel it can handle the increased traffic. Mr. Vandepoele also noted his concerns regarding lot sizes, especially for those abutting present properties. Mr. Green commented that the lots are slightly larger than the minimum required, but he could review it with his client to see if there can be further modification, prior to October 8th. He will advise the County Planning Department before the 8th. Mr. Nigh, 62 North Street, appeared before Council noting his concerns regarding devaluation of property. He questioned how many feet from the property line the station would be, in the storm water management plan. Mr. Green commented that he did not have a detailed design as of yet. Opportunity was given for Council comment. No other persons appeared in support of, or opposition to, the applications. The following resolution was passed. > Resolution No. 5 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of Tillsonburg receive County of Oxford Report 2008-42; AND THAT the Council of the Town of Tillsonburg approve an application to amend the Official Plan, submitted by Lindprop Corporation, as detailed in Report 2008-42; AND THAT the Council of the Town of Tillsonburg approve 'in principle' the zone change application submitted by Lindprop Corporation, as detailed in Report 2008-42; AND FURTHER THAT the Council of the Town of Tillsonburg recommend to the Oxford County Council that it approve Phase 1 of draft plan of subdivision, File No. 32T-07006, submitted by Lindprop Corporation, prepared by Kim Husted Surveying Ltd., revised July 8, 2008, comprising part of Lots 4 and 5, Concession 10 (Dereham), in the Town of Tillsonburg, subject to conditions contained in Report 2008-42. "Carried" DELEGATIONS 3. Tillsonburg Legion, Branch 153 RE: Remembrance Week - 2008 Presented By: Bill Findley, President; Diane Hodges and Robin Barker -James Page 4 W MINUTES: Meeting for the Committee "Open Council" at. Tillsonburgs Week of Remembrance Program.wpd Mr. Barker -James, Mr. Findley and Ms. Hodges presented the attached information. Councillor Stephenson agreed to assist with a banner. Mr. Barker -James would like such a banner to go to Glendale. Mayor Molnar expressed his appreciation and support to the delegation. QUARTERLY REPORTS CHIEF ADMINISTRATIVE OFFICER 4. New Land Leases - Tillsonburg Municipal Airport [) OPERATIONS Presented By: Development Commissioner Report ED005-08 - New Land Leases at TMA (Sep 22, 081doc Resolutions No. 6 Moved by Councillor Beres Seconded by Councillor Lamb AND RESOLVED THAT the Mayor and CAO be authorized to enter into a lease agreement with the Hangar 12 Group for the construction of an hangar at the Tillsonburg Municipal Airport on an approximately 2,352 square foot parcel of property for a term of 25 years expiring on December 31, 2033 at a price of $0.28 per square foot and $100 additional rent both increased cumulatively by the CPI annually subject to the terms and conditions contained within the lease agreement. "Carried" No. 7 Moved by Councillor Beres Seconded by Councillor Lamb AND RESOLVED THAT the Mayor and CAO be authorized to enter into a lease agreement with Euklid Benoit or a related company for the construction of an hangar at the Tillsonburg Municipal Airport on an approximately 3,360 square foot parcel of property for a term of 25 years expiring on December 31, 2033 at a price of $0.28 per square foot and $100 additional rent both increased cumulatively by the CPI annually subject to the terms and conditions contained within the lease agreement. "Carried" 5.Operations Services Report 02008-34 -Urban County Road Maintenance Agreement D eoft) Presented By: Director of Operations Resolution Page 5 MINUTES: Meeting for the Committee "Open Council" >No. 8 Moved by Councillor Beres Seconded by Councillor Lamb AND RESOLVED THAT Report 02008-34 from the Director of Operations dated September 4, 2008 be received; AND FURTHER THAT the Mayor and CAO be authorized to execute the Urban County Road Maintenance Agreement. "Carried" COMMUNITY SERVICES CORPORATE SERVICES 6. Traffic Safety Concerns - Maple Lane and Joseph Street [) Presented By: Director of Corporate Services C 2008-029 -Appeal of Development Coordinating Committee.doc Appeal of Development Coordinating Decision.pdf Lund Letter to Rusnak.pdf Traffic Control - Intersection Warrant Analysis Maple Lane Joseph November 26 2007.doc Joseph St. Traffic survey report to council.doc Letters from Joseph Street.pdf Excerpts from Development Coordinating Minutes RE: Traffic Safety Concerns - Maple Lane and Joseph Street... W, a 1221 Excerpts from Development Coordinating Committee Minutes RE.docx > Resolution No.9 Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT Council ratify the decision of the Development Coordinating Committee and that visibility be improved in the area of the Joseph Street and Maple Lane intersection. "Defeated" No. 10 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT staff be directed to bring forward a by-law to put a 3 -way stop at Maple Lane and Joseph Street. "Carried" 7. Executive Summary - By -Law 3341 - Amend Traffic By -Law Stop Signs Page 6 MINUTES: Meeting for the Committee "Open Council" Presented By: Director of Corporate Services I = RK Executive Summary to By-law 3341 to amend Traffic By-law 2997.doc > Resolution No. 11 Moved by Councillor Beres Seconded by Councillor Lamb AND RESOLVED THAT By-law 3341 be brought forward for Council consideration. "Carried" FINANCE INFORMATION ITEMS 8. AMO Member Communication RE: Local Government Week (jftN 080912 FYI - Local Government Week - October 19 - 25th 2008.pdf 9. Ministry of Health Promotion RE: Ontario Trails Strategy ,w Ministry of Health Promotion. pdf NOTICE OF MOTION 10. Councillor Rosehart RE: Surplus Property RESOLUTIONS 11. Safe Communities Canada RUA TILLSONBURGREVSAFEOOM LETTER28Q8.doc Resolution > No. 11 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT correspondence from Barry King concerning Safe Communities initiative be received; Page 7 MINUTES: Meeting for the Committee "Open Council" AND FURTHER THAT the Town of Tillsonburg facilitate a meeting with Mr. King to review the potential benefits of local involvement with this program and that any subsequent invitation be extended to Youth Advisory Committee and partners on the Roundtable for Youth including representatives from local emergency and health services. "Carried" No. 12 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT, in accordance with the Town of Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of September 22, 2008. "Carried" BY-LAWS 12. By -Law 3337 - To Purchase Land From Cheryl Hazen (Third reading. By -Law 3337 was given first and second reading September 8, 2008.) Presented By: Michael Graves = RR�1 By-law 3337 Hazen purchase.doc (revised by-law) 13. By -Law 3341 - To Amend Traffic By -Law 2997 (Stop Signs - Belmont Avenue) rA BYLAW 3341 Stop Signs for Belmont Avenue. doc Resolutions Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3341 to Amend Traffic By -Law 2997 (Stop Signs - Belmont Avenue) be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Number 3341. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Numbers 3337 and 3341 as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3337 to Purchase Land Page 8 1�1 A MINUTES: Meeting for the Committee "Open Council' from Cheryl Hazen be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3341 to Amend Traffic By -Law 2997 (Stop Signs - Belmont Avenue) be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED ADJOURNMENT Meeting adjourned at 11:00 p.m. Approval Received: (1 of 1) Lana Lund/Til lsonburg (Friday October 10, 2008 11:06 AM) Town of Tillsonburg Page 9