081016 Regular Council Meeting Minutes,/O�
MINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tllsonburg
Meeting fbr-the Committee "Open Council"
on
Thursday October 16, 2008 07.00 PM
Council Chambers
Chair. =Stephen Molnar
Or+dem ofthe Dy: Call to Order
Closed Meeting, ,Session
Dische of Pecuniary irdestorthe
General Nature 'Thereof
Minutes & Business ArWifig out of the
Minutes
Adoption of Agenda
P ntatit, ns -
Public Meefings
Delegations
Quarterly Reports
Chief Admiri #ratrm Oracur
Operations
Community Services
Corporate Services
Finance
Information Items
notice- of`Mo�o_ rt _ .
Resolutions
BY -Lam
.m c.t Pubric merest
Ciosedeetiog Session co,nttnued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
/Aft� Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
F)September 22, 2008
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of September 22, 2008 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of October 16, 2008 be adopted.
"Carried" I"�1
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application A-11108 (Johnson) F)
Presented By: Director of Corporate Services
In the absence of Mr. Juhasz, Planner, County of Oxford, the Director of Corporate
Services reviewed the attached report.
It was noted that the applicant was not in attendance, however, Mr. Jim Parker was in
attendance representing Mr. and Mrs. Johnson. Mr. Parker resides at 74 Beech
Boulevard.
No other persons appeared in support of, or opposition to, the subject application.
Opportunity was given for questions and comments, but there were none.
The following resolution was passed.
> Resolution
No. 4
Moved by Councillor Stephenson
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of
Tillsonburg approve Committee of Adjustment Application A-11/08 for 68 Beech
Boulevard, subject to the following conditions:
1. A building permit for the proposed addition shall be obtained within one year of the date
of the Committee's decision; and
2. A grading and drainage plan be submitted to the satisfaction of the Town of Tillsonburg
Engineering.
"Carried"
DELEGATIONS
2. "Safe Communities" Initiative F)
Presented By: Mr. Barry V. King OOM
�k
Mr. King presented the attached information... Safe Communities.pdf
The following resolution was passed.
> Resolution
No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the material presented by Mr.
/OWN Barry King on the "Safe Communities" initiative be received as information;
AND FURTHER THAT Council endorse the proposal for the Town of Tillsonburg and
direct through the office of the CAO for short-term implementation and further reports.
"Carried"
3. Town of Tillsonburg - Trails Masterplan D
Presented By: Community Centre Staff
The Director of Community Services, Parks and Facilities Manager, Community Centre
Manager, and Program Coordinator, were all present and presented the following
information.
Trails Masterplan Document and Report 10 2008.doc Tillsonburg Trails Master Plan.doc
Tillsonburg - Trails Map October 2008.pdf
Council proceeded to Agenda Items 7, 8 and 9. Resolutions were passed.
?'1 QUARTERLY REPORTS
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CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
4.Operations Services Report 02008-36- Results for Tender F2008-70 Breathing Air Compressor D
Presented By: Director of Operations
Resolution
> No. 14
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Staff Report 02008-36 from the
Fleet Manager dated October 6, 2008 be received;
AND FURTHER THAT the lowest bid of $43,852.32 be accepted and the Tender be
awarded to CompAir Canada Inc of Oakville, Ontario.
"Carried"
5. Operations Services Report 02008-37- Tender Results for Tillsonburg Community Centre - Roadway
and Parking Lot Reconstruction
Presented By: Director of Operations
R
T2008-007 Tender Results for TCC Parking and Reynolds Drive. doc
Reynolds Drive Parking Options July 21 2008.doc
Resolution
> No. 15
Moved by Councillor Beres
Seconded by Councillor Lewis
RESOLVED THAT the Operations Services Staff Report 02008-37 from the Director of
Operations dated October 9th, 2008 be received, and the funding recommendations
contained therein be approved;
AND FURTHER THAT Tender T2008 - 007 Tillsonburg Community Centre - Roadway
and Parking Lot Construction be awarded to Cayuga Asphalt and Construction Ltd. of
Cayuga, Ontario at a cost of $159,289.
"Carried"
6. Operations Services Report 02008-38- Tender Results for GT2008-006 - McKenzie Street
Reconstruction
Presented By: Director of Operations
T2008-006 Tender Results for McKenzie Street Reconstruction.doc
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 16
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Operations Services Staff
Report 02008-38 from the Director of Operations dated October 9th, 2008 be received;
AND FURTHER THAT Tender T2008 - 006 McKenzie Street Reconstruction be awarded
to Elgin Construction of St.Thomas, Ontario at a cost of $245,689 subject to County of
Oxford approval.
"Carried"
COMMUNITY SERVICES
7. Trails Master Plan
Presented By: Director of Community Services
Trails Masterplan Document and Report 10 2008.doc Tillsonburg Trails Master Plan.doc
Tillsonburg - Trails Map October 2008.pdf
Resolution
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Trails Master plan
- revised October 8, 2008 be received.
"Carried"
8. Trans Canada Trail Realignment F-)
Resolution
> No. 7
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT the realignment of the Trans
Canada Trail as presented within this report be approved.
"Carried"
9. Trillium Application for Trails C9
Trillium Trails Application November 2008.doc Request Budget Farm Year 2.doc
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MINUTES: Meeting for the Committee "Open Council"
Request -Budget -Form -Year 3.doc Request -Budget -Form -Year 4.doc Budget Quote Trails 2008.doc
EM
= RE It
Trails Quotations 2008.doc Trans Canada Trail Costs.xls
Resolution
> No. 8
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT Council endorses the Trillium
Application for Trails, for the November 1st, 2008 Trillium funding cycle.
"Carried"
Note: Numbers to be reviewed by the Director of Finance.
CORPORATE SERVICES
FINANCE
INFORMATION ITEMS
10. Oxford County News Release RE: New Report shows mother and baby health improving in Oxford
Coun M
NOTICE OF MOTION
Councillor Stephenson introduced the following Notice of Motion RE: By -Law 2999:
"THAT staff bring forth a change to By -Law 2999, to allow dog owners to have
off -leash activity in Participark, between the hours of 8:30 and 10:30 a.m. and
between 4:30 and 7:00 p.m. daily;
AND FURTHER THAT this change come forward at the next Council Meeting of
October 27th."
Discussion was held to determine if the motion could be considered this date, changing
the Notice of Motion to a Motion. A vote determined that there was not support to
consider this as a motion this date.
It was concluded that the Notice of Motion from Councillor Stephenson would be brought
forward at the next regular Council Meeting, October 27, 2008.
Council moved to Items of Public Interest, following which the meeting adjourned.
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MINUTES: Meeting for the Committee "Open Council"
RESOLUTIONS
11. Tillsonburg Hydro Inc. - Resolution
u
Hydro Board Resolution - 0doher 9 2008.pdf
Resolution
> No. 9
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the correspondence from
Tillsonburg Hydro Inc., dated October 14, 2008, be received;
AND FURTHER THAT Town Council advise Tillsonburg Hydro Inc. that it approves of the
research using an independent consultant, as outlined in the resolution of the THI Board
dated October 9, 2008.
"Carried"
12. Kiwanis Club of Tillsonburg RE: Request for Financial Support - Santa Claus Parade
/9441\
Kiwanis.pdf
Resolution
> No. 10
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the correspondence from the
Kiwanis Club of Tillsonburg, dated September 19, 2008, be received;
AND FURTHER THAT their request for $1,800 sponsorship of a band for the Santa Claus
Parade be endorsed and put through the Director of Finance for implementation.
"DEFEATED"
No. 11
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the correspondence for
Council from the Kiwanis Club, regarding the Santa Claus Parade, be received;
AND FURTHER THAT the Director of Finance bring forth a report on where the funding
for $1,800 will be sourced.
"Carried"
Councillor Lewis suggested the CAO contact the Kiwanis Club to determine if they plan to
proceed with the parade, if this funding is not secured.
13. The Week of Remembrance Committee RE: Request for Financial Support
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MINUTES: Meeting for the Committee "Open Council"
�MEEN
A
REQUEST til Isonburgremembers. rtf
I"'1
Discussion was held, and a motion introduced, to have a report prepared for the Council
Meeting of October 27th. The motion was not supported, and the following resolution was
passed.
Resolution
> No. 12
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the correspondence from the
"Week of Remembrance" Committee, dated October 6, 2008, be received;
AND FURTHER THAT the request for $1,000.00 to support the'Big Band Sound Victory
Dance' be endorsed.
"Carried"
The CAO suggested that perhaps half of the funding request could come from the John
Law Trust Fund and the remainder from other source(s).
14. Veteran's Memorial Avenue
RESOLUTIONvmp.aocx
Resolution
> No. 13
Moved by Councillor Lewis
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Whereas the Council for the
Town of Tillsonburg is prepared to further support the opportunities for freedom and
choice as has historically been provided by the brave men and women who have
represented our nation in various capacities in both war time and peace time;
AND WHEREAS the Town of Tillsonburg and our residents are committed to further
protecting the legacies provided by generations of veterans in some tangible way;
THEREFORE, BE IT RESOLVED THAT Council direct the CAO to prepare a report that
would support the naming of all or part of Quarterline Road, in the Town of Tillsonburg, to
Veteran's Memorial Avenue (or alternate);
AND recognizing that the name is a branding of the existing street and does not change
the actual mailing addresses on this community roadway and that said naming does not
require a public notification process;
BE IT FURTHER RESOLVED THAT the report shall encompass all if not more of the
following information:
- Notification to Residents along particular street
- Notification of initiative to Emergency Service providers
- Recommendation of exact location of branded section
- Contact local Legion for support of any street name
- Comments on any short term signage and other site requirements
- Recommendation on appropriate timing of any naming opportunity based on the
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support of Council
AND FINALLY, RESOLVED THAT said referenced report be provided by the CAO to
Council on October 27, 2008 for final review and recommendation.
"Carried"
Council then moved back to Agenda Item 4, and continued.
BY-LAWS
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
(0*1 Council adjourned at 10:15 p.m.
Approval Received: (1 of 1)
Lana Lundrrillsonburg (Wednesday October 22,
2008 04:03 PM)
/0"
Town of Tillsonburg
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