081128 Budget Council Meeting Minutesc
MINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Special `#3udget Meeting for the Committee '"Open Council
on
Friday November 28, 2008 09:00 AM
Council Chambers
Chair: Stephen Molnar
Orders afthe Day_ Call to Order
Closed Meeting Session
Disclosure- of Pecuniary Interest or the.
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
.Delegations
Quarterly Reports
Chief Adminzueuva- Officer
Operations
Communiiity. Services
Corporate services
.Finance
Information items
Notice of Motion
Resolutions
By -Laws -
items. of Public kiterest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
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MINUTES: Meeting for the Committee "Open Council'
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
ADOPTION OF AGENDA
No. 1
Moved by
Seconded by
AND RESOLVED THAT the Agenda as prepared for the Special Council Meeting of November 28, 2008
be adopted.
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
IE�
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
COMMUNITY SERVICES
CORPORATE SERVICES
FINANCE
1.2009 Budget Overview and Agenda F
2009 Budget Meeting Agenda v2-112808.doc
Presented By: Directors
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MINUTES: Meeting for the Committee "Open Council"
2.2009 Business Plans F)
3.2009 Budget E)
Presented By: Directors
Presented By: Directors
The attached documents were reviewed, and Directors and Managers commented with
respect to their areas. The following comments were noted.
All departments:
It was suggested that legal fees be consolidated in one department.
The Director of Corporate Services is to follow-up regarding posting of a calendar or
schedule of all Town Committee/Board meetings. Councillor Stephenson commented
that after-hours Customer Service needs to be provided with details of any meetings
scheduled.
Corporate Administration:
Additional information is required regarding the hiring or contracting of a HR person.
Councillor Beres asked if there would be a savings through hiring. Councillor Lewis
suggested looking at contracting.
Mayor Molnar noted the need to continue with our approach regarding Ministry of Finance
and Ministry of Municipal Affairs and Housing (OMPF) funding, as we have not been in
receipt of equitable funding, in particular, funding for police services. Stronger dialogue is
recommended. Councillor Lewis suggested contacting higher levels of government on a
regular, identified, basis.
Community Services:
It was suggested we look into rolling out opportunities to help area cemeteries, using the
software and experience we have.
Mayor Molnar asked the CAO to confirm that the Library budget must be approved by
Council, even though they work under The Library Act.
The Director of Community Services is to advise as to how much was budgeted for a
fund-raiser that didn't happen at the Museum.
Deputy Mayor assumed the Chair for the balance of the meeting.
Councillor Rosehart asked for follow-up on what will be contracted out at Community
Services/Parks, i.e. grasscutting. The Director of Community Services was also asked to
follow-up regarding the status of maintenance on the LPRCA property.
/Oft� The Director of Community Services is to provide a Community Centre program revenue
report starting with the 2008 projections, then include 2009 anticipated volume and rate
increases to arrive at 2009 budgeted revenue.
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MINUTES: Meeting for the Committee "Open Council"
Operations: '
With respect to hiring of a heavy equipment operator, the Director of Operations noted
that part of the plan, in order to mitigate the impact, is to not have a hire in place until the
fourth quarter of 2009.
Councillor Stephenson noted concerns with cigarette butts in the downtown, and asked if
the Town could do a vacuum. S.Lund noted that it would be an increased level of service.
Deputy Mayor Renaud is to take it back to the B.I.A. for discussion, as it had been
previously discussed there as well.
With respect to the status of the B.I.A. budget, the Director of Finance confirmed he had
not yet received anything. The Director of Corporate Services confirmed he had provided
the request to the B.I.A. three meetings ago. Mayor Molnar noted the void in our full
discussion, because the B.I.A. information was missing. The Deputy Mayor is to also
follow-up with the B.I.A. regarding the concerns expressed by Council regarding lack of
information.
Mayor Molnar requested a report on properties that the Town is interested in, for our
long-term strategy, for future use.
Fire Services:
The Fire Chief provided information regarding microwave transmission at the Reservoir.
Constant video surveillance would be required.
It was noted that approval of this project would be based on grant money/funding.
The Fire Chief is to appear before Council December 8, 2008 with an interim report of the
Master Fire Plan.
Next Steps:
Council to meet again regarding Budget discussions December 8, 2008 at 3:00 p.m., and
then December 11, 2008 at 1:00 p.m.
Operations discussions to continue at the next meeting.
4.2009 Supplemental List
rzLA
2009 Capital & Operating Supplemental List by Dep't.xls
INFORMATION ITEMS
NOTICE OF MOTION
RESOLUTIONS
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MINUTES: Meeting for the Committee "Open Council"
BY-LAWS
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned at 3:00 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Monday December 08, 2008
02:34 PM)
Town of Tillsonburg
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