081208 Regular Council Meeting Minutes6a
MINUTES: Meeting for the Committee "Open Council"
Review Access:* Public O Private
MINUTES
Town of Tilsonburg
Meeting for the Cor nfdtee "Open Council"
on
Monday December 8, 2008 07:00 RM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meefing Session
11sclosur . of Fury Ifiteftst orate
Genera Nature Thereof
Minutes &. Business ArWing; out at the
Minutes
Adoption ofAgenda'
Presentations
Public .Meetings
Delegations
Quarkidy Reports
Chief /44min bafte Officer
Operation
Community Sen 1ces
Corpora* does
-
Infvrrnation Items
Nolrce of Motion
Resolutions
:By-laws
items .of Public l0wast
Closed Meeiing mon confirllued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
n November 24, 2008
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of November 24, 2008 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of December 8, 2008 be adopted.
"Carried"
>
PRESENTATIONS
F,
PUBLIC MEETINGS
1. Application for Zone Change - 2143677 Ontario Inc. (Hayhoe) D
Presented By: Mr. Jason Juhasz, Planner, County of Oxford
ipng10
,
Revised En Key BYL SchA.pdf (Revised)
Mr. Jason Juhasz, Planner, County of Oxford, presented the attached Report.
Mr. Will Hayhoe, representing Hayhoe Homes, appeared before Council in support of the
application, and requested Council to consider the attached By -Law for all three readings,
as there is only one regular Council Meeting scheduled for the month of December.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution f 1
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Town of Tillsonburg
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approve the Application for Zone Change submitted by Hayhoe Homes, on behalf of the
owners 2143677 Ontario Inc., whereby lands consisting of Part Block A, Plan 518, east of
Quarter Town Line, between North Street (County Road No. 20) and Lyndale Road,
further described as Lots 16-51, in a draft plan of subdivision known as Park Place
(32T-99004) in the Town of Tillsonburg, which are to be rezoned from Special Low
Density Residential - Type 2 (R2-3) to Special Low Density Residential - Type 2 (R2-7) to
accommodate single detached dwellings with special rear yard setback, coverage and
deck projection provisions.
"Carried"
2. Extension to Draft Approved Plan of Subdivision - 911714 Ontario Inc. (Ingerwood Construction) D
Presented By: Mr. Jason Juhasz, Planner, County of Oxford
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor RosehartAND RESOLVED THAT Town of Tillsonburg advise the
County of Oxford that it is in support of the Extension to Draft Approved Plan of
Subdivision for property owned by 911714 Ontario Inc., as described in County of Oxford
Report 2008-350.
"Carried"
DELEGATIONS
3. Snow Removal [-
The Delegation was not present.
4. The Oxford Suicide Prevention Coalition Fl
Presented By: Jeff Brockbank
Presented By: Mr. Bill McLeish
Mr. Bill McLeish appeared before Council providing information prepared by the Oxford
Suicide Prevention Coalition.
Mr. McLeish urged anyone interested to get involved.
5. Tillsonburg Police Services Board RE: Scholarship Program M
Presented By: Bob Smith, Chair, Tillsonburg Police Services Board
Mr. Bob Smith, Chair of the Tillsonburg Police Services Board, appeared before Council
regarding the Resolution of the Tillsonburg Police Services Board, as attached.
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Discussion was held and the following resolution was passed.
Resolution
> No. 6
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the material presented by the
Chair of the Tillsonburg Police Services Board be received as information;
AND FURTHER THAT Council endorse the scholarship program as outlined and direct
the Director of Finance to ratify agreement.
"Carried"
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
>
COMMUNITY SERVICES
CORPORATE SERVICES
FINANCE
6. FI 2008-036 Projected Year End Reserves
Presented By: Director of Finance
FI 2008-036 Reserves.doc 2008 Reserve Projections 120408.xls
Resolution
> No. 7
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Report FI 2008-036 from the
Director of Finance dated December 2, 2008 regarding the projected Year End Reserve
Allocations be received;
AND FURTHER THAT the reserve allocations for 2008 be approved as identified in the
attached spreadsheet.
"Carried"
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7. FI 2008-037 Police Safft Village Trust F)
Presented By: Director of Finance
Resolution
> No.8
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Report FI 2008-037 from the
Director of Finance dated December 2, 2008 regarding the Police Safety Village be
received;
AND FURTHER THAT the balance of funds in the Police Safety Village Trust be
contributed to the Fire Safety House Trust;
AND FURTHER THAT the Police Safety Village Trust be dissolved.
"Carried"
8. FI 2008-038 Combining Trust Accounts
Presented By: Director of Finance
Resolution
f01t� > No.9
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Report FI 2008-038 from the
Director of Finance dated December 2, 2008 regarding combining trust accounts be
received;
AND FURTHER THAT the Bell Scott Trust and the John McIntyre Trust be combined for
the stated purpose of contributing to children's hospitals;
AND FURTHER THAT the M.A. Bell Trust and the John Scott Trust be combined for the
stated purpose of contributing to charity.
"Carried"
9. Tax Adjustments
Presented By: Director of Finance
357 STAFF REPORT 2008.doc
Resolution
> No.10
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT staff report #2008-357, dated
December 03, 2008, regarding tax adjustments under Sections 357 and 358 of the
Municipal Act, 2001, be received;
AND THAT in accordance with Sections 357 and 358 of the Municipal Act, 2001, Council
hereby approves tax adjustments in the amount of $55,754.47, as detailed in Schedule
"A" of staff report #2008-357, and the amounts attributable to the various requisitioning
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bodies be apportioned thereto according to statute.
"Carried"
INFORMATION ITEMS
10. Union Gas RE: Winter Warmth Program
Union Gas.pdf
NOTICE OF MOTION
Councillor Lamb introduced the following Notice of Motion, to be brought forward at the
next regular Council Meeting, January 12, 2009.
"THAT the Council of the Town of Tillsonburg hereby recommends to the County
of Oxford that Phase 2 and 3 of Simcoe Street reconstruction be delayed until
2010;
AND FURTHER THAT a revised implementation plan be presented to the Simcoe
Street residents and businesses, and that they be consulted prior to continuation �1
of this project."
W
RESOLUTIONS
11.2009 Regular Council Meeting Dates M
Resolution
> No.11
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the following regular
Council Meetings be re -scheduled or cancelled for 2009:
• Monday, February 23rd re -scheduled to Thursday, February 26th, due to annual
OGRA/ROMA Conference;
• Monday, April 13th re -scheduled to Tuesday, April 14th, due to Easter Monday;
• Monday, July 27th cancelled;
• Monday, August 24th cancelled;
• Monday, October 12th re -scheduled to Tuesday, October 13th, due to Thanksgiving;
and
• Monday, December 28th cancelled;
AND FURTHER THAT this information be forwarded appropriately, including the County
of Oxford, MP and MPP, as well as posted on the Town of Tillsonburg website.
"Carried" I016i
12. Mr. Jason Lessif RE: Simcoe Street Re -construction
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MINUTES: Meeting for the Committee "Open Council"
Carmik Foods. pdf
Resolution
> No.12
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the correspondence from
Mr. Jason Lessif, dated November 21, 2008, regarding Simcoe Street re -construction be
received and forwarded to the Director of Operations for review and response.
"Carried"
BY-LAWS
13. By -Law 3348 - 2009 Borrowing Bow [5(three readings)
14. By -Law 3349 - Confirmation %L -La D(three readings)
15. By -Law 3350 - To Amend Zoning By -Law 3295, as amended (2143677 Ontario Inc. (Hayhoe) (three
readings)
Revised En Key BYL SchA.pdf
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3348 to authorize a 2009
Borrowing By -Law;
By -Law 3349 to confirm all actions and proceedings of Council for year 2008; and
By -Law 3350 to amend Zoning By -Law 3295, as amended (Hayhoe Homes)
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Laws 3348, 3349 and
3350.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3348, 3349, 3350 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3348 to authorize a 2009
Borrowing By -Law be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
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Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3349 to confirm all
actions and proceedings of Council for the year 2008 be given third and final reading and
the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3350 to amend Zoning
By -Law 3295, as amended (Hayhoe Homes) be given third and final reading and the
Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned at 8:56 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Thursday January 08, 2009
10:30 AM)
Town of Tillsonburg
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