220414 Tillsonburg 150 Ad Hoc Committee MinutesTillsonburg 150 Ad-Hoc Committee Minutes, April 14, 2022 Page 1 of 4
The Corporation of the Town of Tillsonburg
Tillsonburg 150 Ad Hoc Committee
April 14, 2022
4:30 p.m.
Hybrid Meeting
MINUTES
Present:
Chair Joan Weston, Deputy Mayor Dave Beres, Aleksandra Webber, Rosemary Dean,
Christine Wade
Absent with Regrets: Collette Takacs, Courtney Booth
Staff Also Present:
Margaret Puhr- Administrative Assistant – Recreation, Culture & Parks
Patty Phelps- Culture and Heritage Manager/Curator
Gina Armand - Records & Legislative Coordinator
1. Call to Order
The meeting was called to order at 4:40 pm by Chair Joan Weston
2. Adoption of Agenda
Resolution #1
Moved by: Alexsandra Webber
Seconded by: Deputy Mayor Dave Beres
THAT the Agenda as amended for the Tillsonburg 150 Ad-Hoc Committee meeting
of April 14, 2022, be adopted.
Carried
3. Minutes of the Previous Meeting
April 05, 2022 Committee Minutes – No errors or omissions
4. Disclosures of Pecuniary Interest and the General Nature Thereof
Tillsonburg 150 Ad Hoc Committee Minutes, April 14, 2022 Page 2 of 4
No disclosures of pecuniary interest were declared
5. General Business and Reports
5.1 Committee Vacancy Update
Committee Liaison, Gina Armand, informed Committee Members that
Collette Takacs had to step down from the Committee due to personal
reasons. Chair Joan Weston thanked Collette for her hard work and
dedication to the Committee thus far. The Committee wishes her well.
5.2 Budget Update
Committee members discussed the Budget for the event. Souvenirs are
taking up much of the budget. Members are to decide on which souvenirs to
go ahead with.
5.3 Souvenirs
The original prices in the budget have changed due to incorporating taxes
and shipping to the final amount of the souvenirs. Committee Members voted
in which souvenirs to keep.
Resolution #2
Moved by: Aleksandra Webber
Seconded by: Christine Wade
THAT the following souvenirs be made available for sale at the Tillsonburg
150 event
Wine tumbler
Ceramic Camper Mug
Keychain
Neoskin Journal
Christmas Ornaments
Carried
5.4 Variety Show
Committee Members discussed whether to keep the Variety Show or have
the Reptile Show in its place. The general consensus was to have the Reptile
Show replace the Variety Show.
Rosemary Dean joined the meeting at 5:02pm
Deputy Mayor left the meeting at 5:05pm
Tillsonburg 150 Ad Hoc Committee Minutes, April 14, 2022 Page 3 of 4
The Fire Hall may have a truck available for the event so long as there aren’t
any emergencies. Members are still waiting for a response regarding the
“Tug-of-War” event. Members would also like to try and get the antique fire
truck for the parade if it’s in running condition. To be discussed at next
meeting.
5.5 Bentley’s
Committee Members discussed the use of empty space in the mall for
advertising the Tillsonburg 150 event. The Rotary Club will volunteer hours.
Tobacco Museum would like to have a setup in the mall. Discussions on who
would be able to run the store and what day/hours should the store be open.
To be discussed next meeting.
5.6 Rain Date
A Rain Date was discussed amongst the members. The general consensus
was to scrap the rain date. Committee Members will discuss in more detail
next meeting where the event should take place should there be a
thunderstorm.
5.7 Tillsonburg 150 Events Review & Implementation
The suggestion to have the “Dunk Tank” raise funds for charity was brought
forth. The funds would be raised for a local young lady Kaitlyn, who is
currently going through more surgeries. To be discussed in more detail at
next meeting.
Volunteers are still needed. 4 volunteers are confirmed for the full day. There
are 2 who are confirmed for a minimum of two hours.
The Kinsmen are no longer holding a 2 day event. They are only confirming
Friday night’s event. They have confirmed the beer tent and fencing.
Members to find out more information for next meeting.
6 Next Meeting
May 3, 2022 at 4:30 p.m.
7 Adjournment
Resolution #3
Moved by: Rosemary Dean
Seconded by: Aleksandra Webber
Tillsonburg 150 Ad Hoc Committee Minutes, April 14, 2022 Page 4 of 4
THAT the April 14, 2022 Tillsonburg 150 Ad-Hoc Committee meeting be adjourned
at 5:47pm.
Carried