090511 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
Review Access:* Public Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday May 11, 2009 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Q April 27, 2009
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of April 27, 2009 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of May 11, 2009 be adopted.
"Carried"
eoffol� >
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
1. Dog Park Report from Ad Hoc Committee
Presented By: Tamara Coldwell
ad
Report HighRes.pdf
Ms. Jane Haslinger appeared before Council and presented the attached Report. Other
members of the Ad Hoc Committee were also present, in addition to staff representation
from Community Services.
Opportunity was given for comments and questions, and the following resolution was
passed.
No. 4
/001N Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the report as prepared by the
Off -Leash Dog Park Committee be received as information;
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MINUTES: Meeting for the Committee "Open Council'
AND FURTHER THAT material be forwarded to the Director of Community Services for a
subsequent report with recommendations.
"Carried"
2. Aging At Home Program D
Presented By: Maureen Vandenberghe, Communications & Development Coordinator, Multi -Service
Centre
MSC PresforHSSTempThurgTCMay 09.ppt
Ms. Maureen Vandenberghe, and other representatives from the Tillsonburg Multi -Service
Centre, appeared before Council and presented the attached information.
Opportunity was given for comments and questions.
Further information can be obtained by contacting Maureen Vandenberghe, and other
Multi -Service Centre staff, at (519)842-9000.
QUARTERLY REPORTS
3.Operations Services Report 02009-09 -1 st Quarter Report 2009 F)
Presented By: Director of Operations
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Report 02009-09 - First
Quarter Report for the Year 2009, dated April 23, 2009 from the Director of Operations, be
received.
"Carried"
4. FI 2009-017 Corporate Services and Finance 2009 1st Quarter Report Q
Presented By: Director of Corporate Services and Director of Finance
Resolution
> No. 7
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Report FI 2009-017 - First
Quarter Report for the Year 2009, dated April 30, 2009 from the Director of Corporate
Service and the Director of Finance, be received.
"Carried"
5. Community Services -1st Quarter Report 2009 Q
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 8
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report regarding the
First Quarter Report for the Year 2009, dated April 22, 2009 from the Director of
Community Services, be received.
6.2009 First Quarter Report - Economic Development
Resolution
> No. 9
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Report EDO 05-09 - First Quarter
Report for the Year 2009, from the Development Commissioner, be received.
"Carried"
7. Fire Services -1st Quarter Report 2009 n
I�1
Fire 1st Quarter 09.doc
Resolution
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Staff Report regarding the
First Quarter Report for the Year 2009 for Fire Services and Emergency Management,
dated May 6, 2009, be received.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
8. Status Report RE: County Road 51 (Simcoe Street
Presented By: CAO
County Road 51.pdf
Resolution
> No. 10
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Council of the Town of
Tillsonburg support the recommendation contained in County of Oxford Report D-2
2009-39, not awarding the contract for Phase 3 for Oxford Road 51 at this time, and
considering the project for 1010;
AND FURTHER THAT the Town of Tillsonburg withdraw their application to attend the
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MINUTES: Meeting for the Committee "Open Council"
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>
OPERATIONS
County Council Meeting as a delegation.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
9. Appointments to Boards and Committees - BIA
Presented By: Michael Graves
M
By-law 3365 -Appointments to Boards and Commissions 2009.doc
M
Executive Summary to By-law 3365 to appoint members to the BIA Board.doc
Resolution
10, > No. 11
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT By -Law 3365 be brought
forward for consideration in Open Session.
"Carried"
10. By -Law BIA - MOU 9
Presented By: Michael Graves
Resolution
> No. 12
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT By -Law 3366 be brought forward
for Council consideration.
"Carried"
FINANCE
INFORMATION ITEMS
eu*� 11. Smart Centres RE: Tillsonburg Shopping Centres Ltd. - Withdrawal of Application
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MINUTES: Meeting for the Committee "Open Council"
Ltr ME(AW 042909).pdf
NOTICE OF MOTION
RESOLUTIONS
12. 153 Vamavair, Royal Canadian Air Cadet Squadron RE: Annual Tag Day - May 22 and 23, 2009
9
Resolution
> No. 13
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT 153 Varnavair, Royal
Canadian Air Cadet Squadron be granted permission to hold their Annual Tag Day May
22nd and 23rd, 2009 in the Town of Tillsonburg, with rain dates of June 5th and 6th, 2009.
"Carried"
13. The Corporation of the Municipality of Central Elgin RE: Amalgamation of Conservation Authorities
Central Elgin. pdf
Resolution
> No. 14
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the correspondence dated May 1,
2009 from the Municipality of Central Elgin, regarding amalgamation of Conservation
Authorities, be received and forwarded to the Director of Corporate Services for a report.
"Carried"
14. Homegrown Ontario Steering Committee - Support Ontario, Buy Local
ad
Support Ontario - Buy Local. pdf
Resolution
> No. 15
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT whereas the Town of Tillsonburg
r..W� supports practices that contribute to the creation of a sustainable environment;
AND whereas Homegrown Ontario is a brand that allows Ontario consumers to support
Ontario farmers by purchasing Ontario produced meat and poultry;
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MINUTES: Meeting for the Committee "Open Council"
AND WHEREAS Ontario farmers adhere to the highest quality standards set forth by the
Canadian provincial and federal government regulatory boards;
THEREFORE be it resolved that the procurement practice of purchasing meat and poultry
products produced by Ontario farmers be identified as the preferred local sustainable
procurement practice.
BE IF FURTHER RESOLVED THAT the purchase of all Ontario produced meat and
poultry sourced locally requires the burning of less fossil fuel than food trucked or even
flown in from hundreds or even thousands of miles away.
"Carried"
15. Southwestem Ontario Clean Air Council 2009 Inter -Governmental Declaration on Clean Air
ad
Clean Air. pdf
Resolution
> No. 16
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Town of Tillsonburg
endorses the principles of the Southwestern Ontario Clean Air Council;
AND FURTHER THAT the Mayor be authorized to sign the declaration on Clean Air.
"Carried"
BY-LAWS
16. By -Law 3365 - To Appoint Members to the BIA
Presented By: Director of Corporate Services
M
By -lava 3365 - Appointments to Boards and Commissions 2009.doc
17. By -Law 3366 - Memorandum of Understanding - Tillsonburg BI A Q
18. By -Law 3367 - To Amend Zoning By -Law (Tillsonburg Non -Profit Housing)
Presented By: Director of Corporate Services
Id
14� ZON 7-08-9 package.pdf
Resolutions
Page 7
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.?Oft�
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MINUTES: Meeting for the Committee "Open Council"
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3365 to appoint members
to the B.I.A.;
By -Law 3366 to authorize a Memorandum of Understanding with the Tillsonburg B.I.A.;
and
By -Law 3367 to amend Zoning By -Law 3295, as amended (Tillsonburg Non -Profit
Housing)
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3365, 3366
and 3367.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3365, 3366 and 3367 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3365 to appoint members
to the B.I.A.;
By -Law 3366 to authorize a Memorandum of Understanding with the Tillsonburg B.I.A.;
and
By -Law 3367 to amend Zoning By -Law 3295, as amended (Tillsonburg Non -Profit
Housing)
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned at 9:26 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Thursday May 14, 2009
10:20 AM)
Town of Tillsonburg
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MINUTES: Meeting for the Committee "Open Council"
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