090525 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday May 25, 2009 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
AON Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
QMay 11, 2009
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of May 11, 2009 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of May 25, 2009 be adopted, as amended:
• Delegation 1A - Warden of Oxford County.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
1A. Warden of Oxford Coun
Warden Paul Holbrough appeared as a Delegation, to provide an up -date to Council, and to introduce the
newly appointed County CAO, Mr. Mike Bragg. Warden Holbrough up -dated Council with respect to the
various projects in Tillsonburg and the respective budget allocations for those projects.
Warden Holbrough introduced Mr. Mike Bragg, not new to the County, but newly appointed to the position
of CAO. Mr. Bragg addressed Town Council and staff and commented that he looks forward to continued
communications with Tillsonburg, and relationship building.
1. Springford Enterprises Inc.
Presented By: John Koolmees
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MINUTES: Meeting for the Committee "Open Council"
town of ttlsonburg outline draft.doc
Mr. John Koolmess appeared before Council to discuss an opportunity to expand his
business, while offering an opportunity for area residents.
Mr. Koolmess outlined the recreational program he is proposing for Lake Lisgar, and
reviewed the attached document. He discussed what he is proposing, what he needs
from the Town in order to proceed, as well as the terms that he is suggesting.
Opportunity was given for comments and questions.
In response to questions, the following points were noted:
• Mr. Koolmess currently does offer rentals.
• Hours of operation for the proposed project can be discussed. He is looking at
possibly three weekdays and Saturdays during the summer months, running in
conjunction with the Waterpark, from early afternoon until about 8:00 p.m.
• He does not want to inconvenience other users of the lake.
• Mr. Koolmess indicated that he has had a lot of positive response, but the project
would need to be tailored to the needs.
• Mr. Koolmess has done his research and looked into other similar operations in other
communities.
• He also suggested seasonal passes, with unlimited use.
• Mr. Koolmess also noted that he would request exclusive rights for rental of
equipment for use on Lake Lisgar, as there would be significant start-up costs
involved for this project.
Mr. Koolmess noted that he would like to treat this as a pilot project. At the end of the first
season, a report would be presented, and a decision could be made as to how to proceed.
Any questions can be address to Mr. Koolmess or his assistant, at Springford Enterprises
Inc.
The CAO noted that qualified lifesaving staff would need to be on hand, provided by the
operators.
The following resolution was passed.
No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT staff bring back a report for
June 8, regarding the feasibility of having rentals of boats on Lake Lisgar.
"Carried"
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
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MINUTES: Meeting for the Committee "Open Council"
2. Operations Services Report 02009-12 - Mill Pond Estates Retaining Wall Update and Bidwell Road
Closure Status
Presented By: Director of Operations
Resolution
No. 5
Moved by Councillor Lewis
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the proposed resolution
containing recommendations regarding Staff Report 02009-12 be separated.
"Carried"
> No. 6
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Operations Services Staff
Report 02009-12 from the Director of Operations dated May 11 th, 2009 be received;
"Carried"
No. 7
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council be directed to start the
closure process for South Bidwell Street from John Pound Road to 95m west of John
Pound Road.
14� "Carried"
It was noted that comment would be sought from the County of Oxford.
3. Operations Services Report 02009-11- Tender T2009-001- Quarter Town Line Road, William Street
to Gibson Drive- Extension to Stoney Creek- May 112009 Q
Presented By: Director of Operations
Resolution
> No. 8
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Operations Services Staff
Report 02009-11 from the Director of Operations dated May 11, 2009 be received;
AND FURTHER THAT Tender T2009 - 001 - Quarter Town Line Road, William Street to
Beech Boulevard Road Re -construction, extended to Stoney Creek, be awarded to
Cayuga Materials and Construction Ltd. of Cayuga, Ontario at a cost of $696,000;
AND FURTHER THAT the overage of $38, 000 be financed from debt.
"Carried"
f4vw1 COMMUNITY SERVICES
4. Dog Park Report - May 25, 2009 Q
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MINUTES: Meeting for the Committee "Open Council"
May 2009 Dog Park Report.doc (Revised Report)
Resolution
> No. 9
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT staff initiate a public meeting, with
the Dog Park Ad Hoc Committee and residents in the vicinity of the Elliott Fairbairn
Centre, to explore the use of this property as a Dog Park;
AND FURTHER THAT a report with results as of this meeting and further
recommendations be submitted through the Rec Advisory Committee and staff to Council
for further consideration.
"Carried"
It was noted that a report is expected for the second Council Meeting in June - June 22,
2009.
The public meeting is to be facilitated by staff, Parks and Rec and the Dog Park Ad Hoc
Committee. Notices are to be hand delivered.
5. RlnC - Applications - Community Services
M
RING Application - Pool.doc RINc - Trails.doc
RECREATIONAL INFRASTRUCTURE CANADA APPLICATIONS - COMMUNITY SERVICES.doc
M
RInC Glendale application.doc
Resolution
> No. 10
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Council direct staff to submit
applications for the Glendale Gymnasium Expansion, Trails, and Community Centre
Indoor Pool Renovations and Expansion, for the Recreational Infrastructure Canada
Program.
"Carried"
CORPORATE SERVICES
6. Amalgamation of Conservation Authorities Q
Presented By: Michael Graves
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Resolution
> No. 11
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the correspondence from the
Municipality of Central Elgin dated May 1, 2009, regarding the Amalgamation of
Conservation Authorities, be received;
AND FURTHER THAT the Council of the Town of Tillsonburg endorses Central Elgin's
motion that an investigation should be undertaken of this proposed merger.
"Carried"
FINANCE
7. FI 2009-018 Grants Fw)
Presented By: Director of Finance
Resolution
> No. 12
/dft� Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2009-018 Grants from
the Director of Finance dated May 19, 2009 be received as information;
AND FURTHER THAT both applicants receive the sum of $4,000.
"Carried"
INFORMATION ITEMS
8. Special Olympics Ontario Torch Run Q
9. AMO Member Communication RE: Province Passes Green Energy Act D
10. Ontario Family Fishing Weekend - July 10-12, 2009 Q
J
NOTICE OF MOTION
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MINUTES: Meeting for the Committee "Open Council'
RESOLUTIONS
11. Tillsonburg District Memorial Hospital Volunteer Association RE: Hospital Extravaganza a
Resolution
> No. 13
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the correspondence dated
May 11, 2009 from the Tillsonburg District Memorial Hospital Volunteer Association
regarding the 2009 Hospital Extravaganza be received and forwarded to the Director of
Community Services for a report and recommendation.
"Carried"
12. Tillsonburg District Memorial Hospital Board - Town of Tillsonburg Representative
S KM B T_C4500g031313410. Rdf
Resolution
> No. 14
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Councillor Stephenson be
submitted to the Tillsonburg District Memorial Hospital Board for consideration
"Carried"
13. Water and Sewer Reserves Transferred to County
Resolution
> No. 15
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the CAO be directed to prepare a
report regarding reserve funds allocated to the Town of Tillsonburg for water and
wastewater services.
BY-LAWS
ITEMS OF PUBLIC INTEREST
/0k) CLOSED MEETING SESSION CONTINUED
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MINUTES: Meeting for the Committee "Open Coundi"
ADJOURNMENT
Meeting adjourned at 8:43 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Friday May 29, 2009 01:15
AM)
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