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090608 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council' Review Access: • Public O Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday June 8, 2009 07:00 PM Council Chambers Chair: Stephen Molnar Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Notice of Motion Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Adjournment CALL TO ORDER CLOSED MEETING SESSION No. 1 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session. "Carried" Page 1 A MINUTES: Meeting for the Committee "Open Council" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES QMay 25, 2009 No. 2 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council Meeting of May 25, 2009 be adopted. "Carried" ADOPTION OF AGENDA No. 3 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council Meeting of June 8, 2009 be adopted. "Carried" ,00*� > PRESENTATIONS PUBLIC MEETINGS DELEGATIONS 1. Service Canada - Youth/Summer Employment Presented By: Michael Kocheff,Lead Youth Services Officer and Ashleigh Chatten, Youth Services Officer E 2. Presentation RE: Fireworks By -Law Presented By: Chief Parsons, Fire Services M om Executive Summary to By-law 3369 Fireworks By-law.doc By-law 3369 - 2008 Draft Fireworks By-Law.doc Chief Parsons appeared before Council to review the Fireworks By -Law, as attached. Opportunity was given for questions and comments. Discussion was held regarding fees, which have not yet been set. Page 2 MINUTES: Meeting for the Committee "Open Council" Discussion was also held as to how persons purchasing fireworks will be educated regarding these changes. Chief Parsons noted that the Fire Department ensures pamphlets are available for distribution at point of sale. The following two delegations were heard, and a resolution was passed. Resolution > No. 4 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT By -Law 3369 be brought forward for Council consideration "Carried" Staff Direction: Direction was given that the proposed fee structure be included in the attached by-law, before third reading is given. Mayor Molnar asked that the revised by-law, including fee structure, be circulated to tonight's delegations as information, when available. 3. Fireworks By -Law [ Presented By: Marcel Rosehart Mr. Marcel Rosehart appeared before Council. Mr. Rosehart acknowledged Chief Parsons for providing the proposed by-law in advance of this meeting, and for being accessible and responsive for questions and comments. Mr. Rosehart noted that he is most concerned with fees and potential fees. He questioned if fees/licenses are annual or for every event, and what the fee for inspection would be. He noted that he is concerned that if fees are not established now, they may be added later. Mr. Rosehart further commented that he has no problem with the by-law itself, or inspection. His concern is with the potential fees to businesses. He would like the fee to be a nominal fee, and a one-time fee, and if the business moves or sells, that fee could be payable again. 4. Fireworks By -Law Presented By: Greg D'Hulster/Joe's Joke Shop Mr. Greg D'Hulster appeared before Council. Mr. D'Hulster confirmed that information was provided to purchasers of fireworks, outlining safety procedures, etc. Mr. D'Hulster suggested sale of fireworks be extended to 3 days before and after a holiday, rather than 2 days. He also noted that he would like to be clear on fees and licensing requirements, including off-site regulations for selling fireworks, noting that he sells fireworks from a portable trailer as well. Chief Parsons noted that inspection and fire safety regulations and enforcement should be the same for trailers, and if a trailer is being run by someone other than an established Page 3 MINUTES: Meeting for the Committee "Open Council" business in Tillsonburg, the appropriate licensing should be required as well. Chief Parsons also noted that it would not be his recommendation to change the 2 days before/after a holiday to 3 days. Following comment from Chief Parsons and the two Delegations, Resolution No. 4 (above) was passed. QUARTERLY REPORTS CHIEF ADMINISTRATIVE OFFICER 5. Report EDO 06-09 - Lease of Ag Lands to VanQuaethem Farms Presented By: Development Commissioner LJ Report E D 0 06-09 - Lease of Ag Lands to VanQuaethem Farms Ltd(Jun 8,09).doc Resolution >No. 5 Moved by Councillor Stephenson Seconded by Councillor RosehartAND RESOLVED THAT Report EDO 06-09 be received; AND FURTHER THAT the Mayor and Clerk be authorized to execute a lease agreement with VanQuaethem Farms Ltd. as per the terms and conditions contained within this report. "Carried" 6. Community Adjustment Fund Presented By: Development Commissioner e� Report E D 0 08-09 - Community Adjustment Fund S ubmission(J un 8,09).doc CAF.pdf Resolution > No. 6 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Report EDO 08-09 be received; AND FURTHER THAT the following projects be submitted as the Town of Tillsonburg's applications to the Community Adjustment Fund: a. Airport Development Project - Includes runway extension, resurfacing of main 1110�1 runway and new terminal building; b. Tillsonburg Manufacturer's Association - Water Conservation Initiative; and C. Highway 3 Business Park. "Carried" Page 4 MINUTES: Meeting for the Committee "Open Council" No. 7 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT an application for the Baldwin Street Project be submitted by the Town of Tillsonburg under the Community Adjustment Fund, as an additional application. "Carried" OPERATIONS 7. T2009-004 Tender Results for Supply and Placement of Hot Mix Asphalt Paving Presented By: Director of Operations M T2009-004 Hot Mix Asphalt Paving Tender Results.doc Resolution > No. 8 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Operations Services Staff Report 02009-50 from the Director of Operations dated June 01, 2009 be received; AND FURTHER THAT Tender T2009 - 004- Hot Mix Asphalt Paving - be awarded to Cayuga Materials and Construction Co. Limited of Cayuga, Ontario at a cost of $338,587.00. "Carried" Note: Work to be completed up to $338,587.00, which will not include the parking lot. To be followed by a supplementary report. 8. T2009-005 Tender Results for Supply and Placement of Concrete Sidewalk and Curb and Gutter Presented By: Director of Operations T2009-005 Concrete Sidewalk and Curb and Gutter Tender Results.doc Resolution > No. 9 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT Operations Services Staff Report 02009-51 from the Director of Operations dated June 01, 2009 be received; AND FURTHER THAT Tender T2009 - 005 - Construction of Concrete sidewalk and Curb & Gutter - be awarded to Ro-Buck Concrete Ltd. London, Ontario at a cost of $50,061.00. "Carried" COMMUNITY SERVICES Page 5 MINUTES: Meeting for the Committee "Open Council" 9. Lake Lisgar Boat Rental Operation Resolution > No. 10 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT staff be directed to develop a Memorandum of Understanding with Springford Enterprises for the rental of boats on Lake Lisgar for the Summer of 2009 incorporating the guidelines included the report dated June 2, 2009 - Lake Lisgar Boat Rental Operation. "Carried" Notes: Staff to contact the Town's insurer. Expectation is to have a motor boat on site during hours of operation for safety/rescue purposes. Staff to ensure that appropriate contact is made with the LPRCA, if required, regarding a temporary structure. Clarification is required regarding days of operation, hours of operation, start and end of contract, etc. CORPORATE SERVICES 10. Request to Sell Nevada Tickets at the Station Arts Centre Q /dow) Resolution > No. 11 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report Number C 2009-021 be received and that the Station Arts Centre be authorized to sell Nevada tickets on behalf of the Tillsonburg District Craft Guild. "Carried" 11. Nevada Licence Application FLI Resolution > No. 12 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report Number C 2009-020 be received and that the Variety Store at the Lisgar Plaza owned by the Keisung Bryun be authorized to sell Nevada tickets on behalf of Tillsonburg Minor Ball. "Carried" NOTE: Legal licensed name of the store required for future correspondence. FINANCE r'� 12. FI 2009-020 Tillsonburg Firefighter's Association Agreement a Presented By: Director of Finance Page 6 n MINUTES: Meeting for the Committee "Open Council" Resolution > No. 13 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2009-020 Tillsonburg Firefighter's Association Agreement be received; AND FURTHER THAT By -Law 3368 will be presented for Council's adoption later on in this agenda; AND FURTHER THAT Council approves the use of Fire reserves in 2009 in the amount of $6,975 to fund the cost of the agreement pertaining to 2008. "Carried" INFORMATION ITEMS 13. Muscular Dystrophy Canada RE: 2008-2009 Fund-raising - Tillsonburg Fire Fighters ad Muscular Dystoph 1 Canada.pdf 14. County of Oxford RE: Development Charges MM I L1 000)(devchargereport.pdf Note: The Director of Operations to communicate by email any information received at the June 9th meeting. NOTICE OF MOTION RESOLUTIONS 15. Wipe Out Parkinson's Race Committee RE: Fun Run - September 27, 2009 Wipe Out Parkinsons.pdf Route.pdf Resolution > No. 14 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT the request from the Wipe Out Parkinson's Race Committee, dated May 25, 2009, be approved; �1 AND FURTHER THAT that the Director of Operations facilitate the operational requirements that are necessary. Page 7 MINUTES: Meeting for the Committee "Open Council" "Carried" BY-LAWS 16. By -Law 3368 - To Authorize an Agreement with the Tillsonburg Firefighter's Association Q (three readings) 17. By -Law 3369 - To Regulate the Sale, Display and Discharge of Fireworks (first and second reading) By-law 3369 - 2008 Draft Fireworks By-Law.doc 18. By -Law 3370 - To Appoint Members to Boards and Committees (three readings) Added to Agenda, as per direction in Executive - Closed Session. LJ By -Law 3370.doc Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3368 to authorize an Agreement with the Tillsonburg Firefighter's Association; By -Law 3369 to regulate the sale, display and discharge of Fireworks; and By -Law 3370 to appoint Members to Boards and Committee be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law numbers 3368, 3369 and 3370. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Numbers 3368 and 3370 as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3368 to authorize an Agreement with the Tillsonburg Firefighter's Association be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3370 to appoint Members Page 8 MINUTES: Meeting for the Committee "Open Council" to Boards and Committee be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED ADJOURNMENT Meeting adjourned at 9:58 p.m. Approval Received: (1 of 1) laft� Lana Lund/Tillsonburg (Wednesday June 10, 2009 11:19 AM) �1 Town of Tillsonburg Page 9